HomeMy WebLinkAbout9 Annual Procurements and Contracts
ACTION ITEM #Procurements and ContractsConsideration of Routine Annual Procurements and ContractsConsideration of Routine Annual December 6, 2017 9
Consideration of Annual Procurements and Contracts All other bids•year bids-Multi•Bids procured by other government agencies•Competitive bids•Sole source•Types of annual procurements•Procurements
greater than $15,000 require Board approval•Reduces Cost•Efficient •Ensures compliance with District procurement policy•before the fiscal year beginsStaff presents routine annual procurements
to the board for approval •BACKGROUND / HISTORY Consideration of Annual Procurements and Contracts
Consideration of Annual and other public agenciesaw allows for joint purchasing with the State lState procurement •General Manager approval•Procure from lowest cost vendor•Staff obtains
at least 3 quotes•If less than $15,000•Seek Board approval•advantageous proposalRecommends award to vendor with lowest bid or most •Staff requests bids or proposals•If greater than
$15,000•Competitive Process: •BACKGROUND / HISTORY Consideration of Annual
NEW INFORMATION hardware maintenanceNISC and Cisco were increased for additional software and •electric metersGeneral Pacific Inc. was added for meter locking rings and •Annual support
and maintenance for Tantalus was added•replacement projectChanges to the list this year are primarily attributed to the meter •services$1,739,500 includes specialized software, hardware
and unique Sole Source Procurements include 25 vendors for a total of •Sole Source Procurements•Annual Procurements for FY18•Consideration of Annual Procurements and ContractsConsideration
of Annual Procurements and Contracts
NEW INFORMATION training, welding and the contract for energy surveysa total of $550,000 includes specialized services, employee Year Contracts & Contract Extensions include 5 vendors
for -Multi•hardware and computer productstotal of $225,000 includes communications and specialized Other Government Agency Procurements include 3 vendors for a •Competitively Bid Procurements•Consid
eration of Annual Procurements and ContractsConsideration of Annual Procurements and Contracts
NEW INFORMATION that support electric and water conservation programscontrol services, and toilet and refrigerator exchange contracts supplies, aggregate materials, asphalt, janitorial
services, traffic switchgear, power poles, power transformers, water treatment include 12 vendors for a total of $1,189,349 including fuel, electric Competitively bid procurements (lowest
bid and/or most qualified) •Procurements Continued•Consideration of Annual Procurements and ContractsConsideration of Annual Procurements and Contracts
FISCAL IMPACT budgetFunding for these procurements are included in the FY18 operating •Consideration of Annual Procurements and ContractsConsideration of Annual Procurements and Contracts
RECOMMENDATION 1 through 3Attachments in necessary to procure the products and services listed Authorize the General Manager to execute the required documents 3)from the vendors
listed in Attachments 1 through 32) Authorize the routine annual procurements totaling $3,703,849 available to the Districtlocking rings as General Pacific Inc. is the only authorized
distributormeterTite-Dispense with competitive bidding process for Inner1)Consideration of Annual Procurements and ContractsConsideration of Annual Procurements and Contracts