HomeMy WebLinkAbout15 Power Point Consideration to Purchase Replacement Medium Duty Vehicles
February 3, 2021 Medium Duty VehiclesConsideration to Purchase Replacement ACTION ITEM #15
•BACKGROUND / HISTORYBACKGROUND / HISTORY Medium Duty VehiclesConsideration to Purchase Replacement Medium Duty VehiclesConsideration to Purchase Replacement Utilized during winter months
for snow clearing operations•Distribution systems are used daily for maintaining Water System Units 323, 324, & 325 •Collectively have in excess of 235k miles•Each unit is over 10 years
old•Water Department Utility Trucks based on a Ford F550 chassis•Units 323, 324, & 325 purchased in 2011
•NEW INFORMATIONNEW INFORMATION Medium Duty VehiclesConsideration to Purchase Replacement Medium Duty VehiclesConsideration to Purchase Replacement feesCost for each vehicle is $123,169,
plus tax and •chassiscrane service body on a 2021 Ford 5500 4X4 Altec•Water Department’s operational needs Staff evaluated replacement options and identified the best fit for the
•NEW INFORMATIONNEW INFORMATION Medium Duty VehiclesConsideration to Purchase Replacement Medium Duty VehiclesConsideration to Purchase Replacement consistent with District Code requirement
3.08.060vendor and their bid is SourcewellIndustries is a qualified Altec•Public Agenciesthrough “Joint Purchasing” with the State of California or other advantage of other agencies
competitive procurement processes Section 3.08.060 of the District Code permits the District to take •Specialized Public Utility Equipment through an RFP processIndustries of Dixon,
CA as a competitive bidder for Altecidentified , formerly National Joint Purchasing Alliance, has Sourcewell
•NEW INFORMATIONNEW INFORMATION Medium Duty VehiclesConsideration to Purchase Replacement Medium Duty VehiclesConsideration to Purchase Replacement taxes and fees assuming the surplus
value of $7,500cost of each new vehicle is estimated to be $115,669, plus Net •Staff estimates that each vehicle is valued at $7,500•auction to help offset the purchase of the new vehiclesUnits
323, 324, & 325 can be declared surplus and sent to public
•FISCAL IMPACTFISCAL IMPACT Medium Duty VehiclesConsideration to Purchase Replacement Medium Duty VehiclesConsideration to Purchase Replacement the estimate auction revenue of $7,500
for each surplus vehicleAn estimated $71,542 will remain after vehicle purchases, not including •replacement vehicle purchasesWater Department Vehicle Reserve Fund has $439,659 available
for •Units 324 & 325 are budgeted for replacement in FY21•manufacturer19 caused manufacturer delays -2020 purchase delayed by COVID•Unit 323 was budgeted for replacement in FY20
•RECOMMENDATIONRECOMMENDATION Medium Duty VehiclesConsideration to Purchase Replacement Medium Duty VehiclesConsideration to Purchase Replacement Reserve Fundproceeds to the Water Department
Vehicle sales auction, applying to dispose of the vehicles at public Manager the General Declare Units 323, 324, & 325 as surplus and authorize •exceed amount of $406,458 plus tax and
feesof $369,507, plus a 10% change order authorization, for a total not to service body vehicles on 2021 Ford F550 4x4 chassis in the amount crane AltecIndustries of Dixon, CA, for
the purchase of three (3) AltecAuthorize the General Manager to execute a contract with