HomeMy WebLinkAbout11Power Point Intrusive Pole Inspection Services
April 7, 2021 Pole Inspection ServicesWood ACTION ITEM #11
•BACKGROUND / HISTORYBACKGROUND / HISTORY Wood Pole Inspection ServicesWood Pole Inspection Services GO 165 as a industry best practiceAll Publicly Owned Utilities (POUs) in California
voluntarily comply with •District is not regulated by the CPUC•Poles that previously passed a intrusive pole inspection•All wood poles exceeding 15 years in age•Utilities Commission
(CPUC)Intrusive wood pole inspections are a requirement of California Public
•BACKGROUND / HISTORYBACKGROUND / HISTORY Wood Pole Inspection ServicesWood Pole Inspection Services Staff committee reviewed the proposals•Two proposals were received•Submittal deadline
was February 18, 2021•Advertised in the Sierra Sun•Request for Proposal (RFP) was issued on January 19, 2021•Used to improve system reliability•Evaluate and prioritize wood pole replacements•Report
used by the Electric Engineering Department•Final report was provided to the District •Previous Wood Pole Inspection Program concluded in 2005
•NEW INFORMATIONNEW INFORMATION Wood Pole Inspection ServicesWood Pole Inspection Services Final ReportPrepare •Needs Assessment•Emergency repairs•Reporting•Preservative application
of fungicide and insecticide as needed•Treatment•Excavation of pole butt as necessary •Performing visual, sound and intrusive boring•Inspection and Testing•Wood Pole Inspection services
included the following
•NEW INFORMATIONNEW INFORMATION Wood Pole Inspection ServicesWood Pole Inspection Services(30Cost •%) Exceptions to Contractual Arrangements (10•%) Local Vendor (5•Proposed Project Schedule
(5•Executive Summary of Proposed Work (25•%) Experience and Technical Competence (15•Project Organization and Key Personnel (10•used to review the proposalsCriteria
•scoringCost •2.Services,Intec1.Services,UtilitiesOsmoseRankFirm2.Services,Intec1.Services,UtilitiesOsmoseRankFirm NEW INFORMATIONNEW INFORMATION Wood Pole Inspection ServicesWood Pole
Inspection Services Technical scoring
•2.Services,Intec1.Services,UtilitiesOsmoseRankFirm NEW INFORMATIONNEW INFORMATION Wood Pole Inspection ServicesWood Pole Inspection Services Overall scoring
•NEW INFORMATIONNEW INFORMATION Wood Pole Inspection ServicesWood Pole Inspection Services modification to the indemnification provisionto come to an acceptable OsmoseDistrict Counsel
worked with •proposed changes to contract indemnification provisionsOsmose•Districtthe most advantageous to the ) is OsmoseUtilities Services Inc. Osmoseproposal from the found that
Staff
•NEW INFORMATIONNEW INFORMATION Wood Pole Inspection ServicesWood Pole Inspection Services 31, 2021 Reports receivedDecember •inspections100% completion of FY21 -30, 2021 November •inspections90%
completion of FY21 -31, 2021 October •mobilizationContractor -1, 2021 May •Issue the Notice to Proceed -11, 2021 April •Board Consideration of Approval –7, 2021 April •is:planned schedule
for this project The
•FISCAL IMPACTFISCAL IMPACT Wood Pole Inspection ServicesWood Pole Inspection Services pole testing in 2020spent -FY21, which was $55,321 higher at 2020 year end, due to the underThe
overage of $55,321 in FY21 will reduce general fund balance in •Total FY20 and FY21 remaining balance of $158,321•No expenditures year to date•Board approved FY21 budget of $103,000•expenditures
leaving a balance of $55,321$44,679 •Board approved FY20 budget of $100,000
•RECOMMENDATIONRECOMMENDATION Wood Pole Inspection ServicesWood Pole Inspection Services 558,321$FY23 for a total contract amount not to exceed $158,321 for FY21 and $200,000 annually
for option years FY22 and contract terms and conditions, in the not to exceed amount of with an option to extend for up to two additional years at the current Utilities Services, Inc.
for Wood Pole Inspection Services, OsmoseAuthorize the Interim General Manager to execute a contract with