HomeMy WebLinkAbout12 Power Point Construction Inspection Award
Contract to Perform Construction Inspection ACTION ITEM #12 April 7, 2021 Contract to Perform Construction Inspection
•BACKGROUND / HISTORYBACKGROUND / HISTORY Contract to Perform Construction InspectionContract to Perform Construction Inspection CME’s contract was extended in 2019, and again in 2020•CME
was selected based on an RFP issued in 2018•inspection work in 2020Construction Materials Engineers (CME) performed the construction •Consultants selected through an Request For Proposals
(RFP) process•funded projects-inspect developerSince 2015, the Water Department has used outside consultants to
•NEW INFORMATIONNEW INFORMATION Contract to Perform Construction InspectionContract to Perform Construction Inspection Pump StationHydropneumaticMartiswoods•2021–District Pipeline Replacement
•funded capital projects-Insufficient internal staff to inspect District•upcoming projects and staffing needs for 2021In November 2020, the Water Department conducted review of •Board
MeetingRecommendation for award was planned for the December 2, 2020, •Proposal submittal deadline was October 30, 2020•funded projects for 2021-developerIn September 2020, new RFP
was issued to cover inspection of
•NEW INFORMATIONNEW INFORMATION Contract to Perform Construction InspectionContract to Perform Construction Inspection Revised RFP was issued•Review of original proposals was halted•Payment
of prevailing wages•requestsTracking of contractor labor & equipment for evaluating change order •Inspection of site safety and traffic control•Inspection of SWPPP and BMPs•funded projects-Scope
of outside consultant should be expanded to cover District
•NEW INFORMATIONNEW INFORMATION Contract to Perform Construction InspectionContract to Perform Construction Inspection Reno, NV–Wood Rodgers •Reno, NV–Universal Engineering Services
(UES) •Reno, NV–& Associates Lumos•Reno, NV–Construction Materials Engineers (CME) •Truckee, CA–Plumbing Batie•Fair Oaks, CA–4Leaf •Six proposals were received
•NEW INFORMATIONNEW INFORMATION Contract to Perform Construction InspectionContract to Perform Construction Inspection Cost•Procedures methodology and quality assurance/quality control•construction
inspection assignments Past experience of proposed inspectors with similar water system •assignmentsof the firm with similar water system construction inspection Experience •Staff committee
evaluated proposals based on:
•6PlumbingBatie5UES4Wood Rodgers3Lumos24Leaf1CMETechnical RankingFirm NEW INFORMATIONNEW INFORMATION Contract to Perform Construction InspectionContract to Perform Construction Inspection
UES and Wood Rogers scored in a second tier•were closely grouped as top threeLumos4Leaf, CME and •Technical scoring
•NEW INFORMATIONNEW INFORMATION Contract to Perform Construction InspectionContract to Perform Construction Inspection work scheduledActual activities on a any given day will vary depending
on actual •Travel time and mileage between corporate office and Truckee•40 miles of travel within Truckee•projectsfunded -developerhours inspection on Three •funded projects-Five hours
inspection on District•One inspector •Proposed costs were evaluated based on an assumed work day
•64Leaf5Lumos4CME3Wood Rodgers2UES1PlumbingBatieCost RankingFirm NEW INFORMATIONNEW INFORMATION Contract to Perform Construction InspectionContract to Perform Construction Inspection
instead of Renoair Oaks F4Leaf has higher cost structure due to additional travel from •essentially the sameLumosCME and •Cost scoring
•6PlumbingBatie5Wood Rodgers4UES34Leaf2Lumos1CMEOverall RankingFirm NEW INFORMATIONNEW INFORMATION Contract to Perform Construction InspectionContract to Perform Construction Inspection
Award of contract to CME is recommended•Overall scoring
•FISCAL IMPACTFISCAL IMPACT Contract to Perform Construction InspectionContract to Perform Construction Inspection District labor for accounting and contract management•Actual costs
of consultant are billed to the developer•When outside consultant is used•is issuedIf actual costs are less than the deposit, a refund •differenceIf actual costs exceed the deposit,
the developer is billed for the •signedDeposit collected from developer when development agreement is •Estimate of inspection costs prepared by Water Department•Separate work order
for each project•funded projects-For developer
•FISCAL IMPACTFISCAL IMPACT Contract to Perform Construction InspectionContract to Perform Construction Inspection Ten percent change order allowance is recommended•funded projects-funded
and developer-Covers both District•Total expenditure of $150,000 is estimated for 2021•Recovered from developers•2020About $37,000 spent on inspection on developer funded projects in
•Actual costs of consultant allocated to appropriate internal work order•Separate work order for each project•funded projects-For District
•RECOMMENDATIONRECOMMENDATION Contract to Perform Construction InspectionContract to Perform Construction Inspection allowance for a total authorization not to exceed $165,000.amount
not to exceed $150,000, plus a ten percent change order Construction Inspection Services during calendar year 2021 in an services contract with Construction Materials Engineers to perform
the Interim General Manager to execute a professional Authorize