HomeMy WebLinkAbout17 Power Point Truckee Sub Construction Contract
April 7, 2021 Truckee Substation Contract ACTION ITEM #17
•BACKGROUND / HISTORYBACKGROUND / HISTORY Truckee Substation ContractTruckee Substation Contract Workshop conducted previously at July 17, 2019 meeting•Multiple improvements made, including
replacement of major equipment•Serves downtown and multiple residential neighborhoods•Built in 1960’s•Located at 10209 East Kaiser Street•Truckee Substation history
•BACKGROUND / HISTORYBACKGROUND / HISTORY Truckee Substation ContractTruckee Substation Contract Addresses safety, maintenance, and erosion issues•Construction of drainage improvements
and slope stabilization•Prevents possible vehicle intrusion into site•Construction of guard rail along East Kaiser Street•Improves site safety and system performance•Installation of
ground grid improvements•Prevents oil spill and protects local waterways•Construction of oil containment system•Provides sheltered environment for controls and personnel•Installation
of control house•Proposed improvements to safety and reliability include
•NEW INFORMATIONNEW INFORMATION Truckee Substation ContractTruckee Substation Contract Project closeout at November 3, 2021 Board meeting•Construction completion (substation online)
September 30, 2021•Construction commencement (substation offline) May 1, 2021•to proceed April 15, 2021Notice •Proposed contract award April 7, 2021•2021Bid opening at 2PM on March
24, •Advertised in Sierra Sun on March 5, 2021•Bid packages released in late February•Proposed schedule•19 concerns-Postponed due to bidding, scheduling, and COVID•Work proposed in
FY19 and FY20
•Yes$1,303,839Heber City, UTConstructionSummit LineYes$1,120,419Paradise, CAREM ConstructionYes$972,258Reno, NVPAR Electrical ContractorsYes$898,580CAFolsom,G. EnterprisesMountainResponsiveAmountLoca
tionBidder NEW INFORMATIONNEW INFORMATION Truckee Substation ContractTruckee Substation Contract Mountain G Enterprises was the lowest responsive bidder•Summary of bids received
•FISCAL IMPACTFISCAL IMPACT Truckee Substation ContractTruckee Substation Contract Due largely inflationary pressures of current construction market•Project forecast to be 44% greater
that budgeted amount•$1,504,869Forecast project total•$1,068,000Projected expenses to complete: •$ 436,869 date: Expenditures to •Project costs•Board approved FY20 and FY21 budget
of $1,042,701•This project included in approved FY20 and FY21 budgets
•FISCAL IMPACTFISCAL IMPACT Truckee Substation ContractTruckee Substation Contract Sufficient funds exist within FY21 budget•End FY20 balance of this fund was $11,400,000•Electric General
Fund (Rates) is the secondary funding source•Shortfall in funds expected•Will be primary funding source•Facilities Fees will be collected in 2021•($ 311,576)Forecast FF shortfall•$1,068,000Projecte
d expenses to complete: •$ 756,924 End FY20 FF balance •Project is a Facilities Fees (FF) project
•RECOMMENDATIONRECOMMENDATION Truckee Substation ContractTruckee Substation Contract exceed contract amount of $988,500to authorization, for a total not 2021 Contract, in an amount of
$898,580, plus a 10% change order –Mountain G Enterprises for the Truckee Substation Improvements Authorize the Interim General Manager to execute a contract with