HomeMy WebLinkAbout15 Power Point Building Modernization Project
July 7, 2021 Building Modernization Project–Phase 2 Design Services ACTION ITEM #15
•BACKGROUND / HISTORYBACKGROUND / HISTORY Building Modernization Project-Phase 2 Design Services Building Modernization Project-Phase 2 Design Services improve the District office buildingEfficiency
Report identified several projects to EnovityIn 2010, the •began occupying the building in 1987Staff •The District office building was built in the late 1980’s
•BACKGROUND / HISTORYBACKGROUND / HISTORY Building Modernization Project-Phase 2 Design Services Building Modernization Project-Phase 2 Design Services Solar Awning Project•Window Replacement
Project•2020 Elevator Rehabilitation project•2018/19 Upstairs Offices, kitchen, and bathroom remodels•2017 Lobby, Customer Service, and bathroom remodels•IT/Accounting remodel and
data center addition•Over the past several years, the Board has approved:•increasing asset longevity and efficiencywhile facilities Office building projects are intended to update
•BACKGROUND / HISTORYBACKGROUND / HISTORY Building Modernization Project-Phase 2 Design Services Building Modernization Project-Phase 2 Design Services bidding processeffective and competitive
-Combining project results in a more cost•Donner Pass RoadEnhance and modernize the appearance of the building exterior along •projectsAddresses additional stucco and painting work
associated with both •Maximizes efficiency with one contract•outdated appearanceand Solar Awning projects, along with modernizing the building’s Staff identified the possibility of
combining the Window Replacement
•BACKGROUND / HISTORYBACKGROUND / HISTORY Building Modernization Project-Phase 2 Design Services Building Modernization Project-Phase 2 Design Services Options A and B with architectural
changes–Option C •Option A with stucco replacement–Option B •Windows, Solar Awning, stucco repair and paint–Option A •three preliminary design optionsOn January 6, 2021, a workshop
was presented for Board input on the •Modernization ProjectArchitect for the conceptual design of three options for the Building , 2020, the Board approved a contract with Jennifer
Stoll th On March 4
•BACKGROUND / HISTORYBACKGROUND / HISTORY Building Modernization Project-Phase 2 Design Services Building Modernization Project-Phase 2 Design Services Replace or remove the arched east
and west facing widows•Include foam board insulation into the design•reviewProvide additional metal and/or composite siding options for Board •Proceed with Option C without the indoor
gym option•The Board’s recommendations included
•NEW INFORMATIONNEW INFORMATION Building Modernization Project-Phase 2 Design Services Building Modernization Project-Phase 2 Design Services siding on second story exteriorHorizontal
metal siding on first floor exterior with vertical metal –Option 3 •second story exteriorStucco siding on first floor exterior with vertical metal siding on –2Option •Stucco siding–Option
1 •Siding Options•Preliminary Design drawings•obligations by providingIn May of 2020, Jennifer Stoll Architect fulfilled her contractual
•NEW INFORMATIONNEW INFORMATION Building Modernization ProjectPhase 2 Design Services Building Modernization ProjectPhase 2 Design Services is revealed during demolitionConstruction
costs may increase if the need for additional structural work •Final construction estimate may change due to schedule and timing•2021 due to material and labor shortages-Rising costs
in 2020•2020 industry standards-Cost estimate based on mid•Project is $2.43MPreliminary construction cost estimate for the Building Modernization
•NEW INFORMATIONNEW INFORMATION Building Modernization Project-Phase 2 Design Services Building Modernization Project-Phase 2 Design Services Structural, mechanical, electrical and plumbing
engineering•Construction drawings•necessary documentation required to go to bid for constructionPhase 2 design services in the amount of $87,000 which includes all Jennifer Stoll Architect
has provided staff with a proposal to provide
•FISCAL IMPACTFISCAL IMPACT Building Modernization Project-Phase 2 Design Services Building Modernization Project-Phase 2 Design Services the Electric Operating General Fund contract
for Phase 2 design services, additional funds are available in If the Board chooses to proceed with amending the special services •Fund as of December 31, 2020Based on $1.6M additional
funds available in the Operating General •favorable to budgetFor 2021, the Electric Utility is forecasted to be on budget or
•$ 2,228,831 Total Available Funds$ 1,344,184 $ 1,222,658 $ 121,526 -$ -$ $ 1,222,658 $ 121,526 Electric Operations Building$ 150,000 $ 150,000 -$
-$ -$ $ 150,000 -$ Solar Awning Project$ 734,647 $ 550,000 $ 184,647 -$ $ 365,353 $ 550,000 $ 550,000 Upstairs Remodel ProjectFY21FY20FY21F
Y20FY21FY20Budgeted Project FY20/21RemainingFY20/21 RemainingSpentBudgeted FISCAL IMPACTFISCAL IMPACT Building Modernization Project-Phase 2 Design Services Building Modernization Project-Phase
2 Design Services budgeted for FY2020 or 2021The Building Modernization Project has various elements already
•FISCAL IMPACTFISCAL IMPACT Building Modernization Project-Phase 2 Design Services Building Modernization Project-Phase 2 Design Services Financial Master PlanYear -Improvement Plan,
the 2022/2023 Budget, and associated 10Year Capital -source will be included in the Electric Utility’s 10The Building Modernization Project’s expenditures and funding
•RECOMMENDATIONRECOMMENDATION Modernization ProjectBuilding -Phase 2 Design Services Modernization ProjectBuilding -Phase 2 Design Services Modernization ProjectProvide feedback on the
preferred siding option for the Building •order allowance, for a total not to exceed contract amount of $127,600Phase 2 design services in the amount of $87,000, plus a 10% change existing
special services contract with Jennifer Stoll Architect for Authorize the General Manager to execute an amendment to the