HomeMy WebLinkAbout14 Power Point MV Well Transfer Switch and Soft Start
October 6, 2021 Soft Start AssemblyProcurement of the Martis Valley Well Transfer Switch and Authorize the General Manager to Negotiate the Consideration to Dispense with Competitive
Bidding and WORKSHOP ITEM #14
•BACKGROUND / HISTORYBACKGROUND / HISTORY Martis Valley Well Generator Switch Gear ProcurementMartis Valley Well Generator Switch Gear Procurement resiliency up generator installations
to ensure water supply -emergency backYear Capital Improvement Plan (CIP) includes additional -The District’s 10•additional need and a heightened sense of urgencyprotocols associated
with regional transmission lines has created Recent updates in NV Energy Public Safety Outage Management (PSOM) •and other planned or unplanned power outagesResiliency in potable water
and fire flow deliveries during winter storm •generators at key pumping facilities over the past 10 yearsup diesel -The District has installed 17 emergency back
•BACKGROUND / HISTORYBACKGROUND / HISTORY Martis Valley Well Generator Switch Gear ProcurementMartis Valley Well Generator Switch Gear Procurement accessibilitygenerator installation
location based upon well productivity and up -Staff has identified Martis Valley Well as the next back•(high demand) water suppliesCurrent priorities are well facility generators to
ensure summer
•BACKGROUND / HISTORYBACKGROUND / HISTORY Martis Valley Well Generator Switch Gear ProcurementMartis Valley Well Generator Switch Gear Procurement 31, 2022Qualifying expenditures must
be executed no later than March •hardwareup generators and associated equipment and -utility system backFunds applicable to the procurement and installation of water •of $300,000California
Office of Emergency Services (Cal OES) in the amount In March 2021, the District was awarded grant funds through
•BACKGROUND / HISTORYBACKGROUND / HISTORY Martis Valley Well Generator Switch Gear ProcurementMartis Valley Well Generator Switch Gear Procurement Graybar Electric for an amount not
to exceed $38,989On September 1, 2021 the Board authorized a procurement contract with •receivedA bid opening was held on August 20, 2021, at which time one bid was •assemblyprocurement
of a soft start and automatic transfer switch In August 2021, the District advertised a request for bids for the •generatorup -procurement of the Martis Valley Well emergency back(JPA)
SourcewellIn July 2021, the District awarded a
•NEW INFORMATIONNEW INFORMATION Gear ProcurementGenerator Switch Martis Valley Well Gear ProcurementGenerator Switch Martis Valley Well resultadditional competitive bidding as it is
not likely to generate a different Staff is recommending that the Board make a finding to dispense •grant fundingagreement with Graybar due to the procurement deadlines for the Staff
was unsuccessful in negotiating revisions to the contract •issues and contract deliverable timelines, Graybar Electric rescinded their bid submittal due to supply chain st 1Following
procurement authorization from the Board on September
•FISCAL IMPACTFISCAL IMPACT Martis Valley Well Generator Switch Gear ProcurementMartis Valley Well Generator Switch Gear Procurement procured from these grant fundsThe automatic transfer
switch and soft start assembly will be •equipment and materials$3000,000 for the Martis Valley generator, including associated grant funding in the amount of CalOESDistrict has received
•21 Budget-This procurement was not included in the FY20
•RECOMMENDATIONRECOMMENDATION Martis Valley Well Generator Switch Gear ProcurementMartis Valley Well Generator Switch Gear Procurement assemblythe Martis Valley Well automatic transfer
switch and soft start the General Manager to negotiate with vendors for the procurement of Make a finding, to dispense with competitive bidding and authorize