HomeMy WebLinkAbout12 B District Pipeline Contract B Agenda Item # 12 B
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District
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ACTION
To: Board of Directors
From: Neil Kaufman
Date: March 4, 2009
Subject: Award of the District Pipeline Replacement—2009— Contract B
1. WHY THIS MATTER IS BEFORE THE BOARD
Board approval is required for expenditures in excess of$15,000.
2. HISTORY
In 2005 and 2006, the Water Department made Board presentations regarding the condition of
existing water pipelines and the need to pursue a pipeline replacement program. The District
subsequently issued a COP in 2006 and dedicated a portion of those funds for the pipeline
replacement program. Pipeline construction projects have been undertaken during 2006, 2007
and 2008 as part of this program.
The planned construction for 2009 entails about 18,000 feet of pipeline and has been broken
into three separate construction contracts.
• Contract A— Hillside Drive, Solvang Way, Staghorn Road & St. Croix Way
• Contract B —Oslo Drive, Sierra Glen Way, Skiview Loop, Snowpeak Way&Tyrol Road
• Contract C — Chamonix Road, Donner View Tank site, Innsbruck Tank site, Rhineland
Avenue, Skislope Way, &West Reed Avenue
3. NEW INFORMATION
The bid opening for Contract B was held at 11:00 AM on February 24, 2009. Nineteen bids
were received. A summary of the bids is given below:
Bidder Location Amount
Hunt's Excavating South Lake Tahoe, CA $1,037,157.00
Cruz Excavating Incline Village, NV $1,097,994.10
Herback General En ineerin Minden, NV $1,126,907.90
-Aspen Developers Truckee, CA $1,139,574.00
-Campbell Construction Sparks, NV $1,143,199.00
Teichert Construction Roseville, CA $1,167,460.00
AM-X Construction Truckee, CA $1,175,266.00
Mary McQueary Exc ivating Carson City, NV $1,188,987.00
Heavy Equipment Truckee, CA $1,213,155.00
Northern Nevada Excavating Sparks, NV $1,215,274.21
WES Construction Reno, NV $1,223,015.81
Burdick Excavating Kings Beach, CA $1,331,953.00
Q &D Construction Sparks, NV $1,348,344.00
Atlas Contractors Reno, NV $1,357,109.00
West Valley Construction Rocklin, CA $1,383,245.00
Lorang Brothers Colfax, CA $1,432,864.00
Hansen Brothers Grass Valley, CA $1,577,834.50
Delta Excavating Antioch, CA $1,771,180.00
Pacific Underground San Jose, CA $1,999,980.00
The bid from Hunt's Excavating was determined to be responsive and the lowest bid.
4. FISCAL IMPACT
The Bid Price for Contract B is $1,037,057.00. The majority of funding for the construction will be
from the COP issued in 2006. There is some pipeline upsizing involved in the project that will
be funded from Facility Fees. The proposed breakdown of funding between the COP funds and
Facility Fees is:
Funding Source Amount
2006 COP Funds $964,333.87
Water Department Facility Fees $72,823.13
Total $1,037,157.00
Additional costs will be incurred associated with construction inspection, environmental compliance
and geotechnical testing. It is also recommended that the Board of Directors authorize a 10 percent
allowance for change orders at this time.
5. RECOMMENDATION:
1) Award the District Pipeline Replacement— 2009 — Contract B to Hunt's Excavating in the
amount of$1,037,157.00.
2) Authorize the transfer of$964,333.87 from COP funds and $72,823.13 from Water Department
Facility Fees to the Water Department General Fund to cover the cost of the project.
3) Authorize a chanqe order allowance of$104,000 associated with this contract.
Ed Tayl r,Water Utility Manager Michael D. Holley, General Manager