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HomeMy WebLinkAbout8 Upgrade District's Phone System SoftwareAgendaItem#8ITRUCKEEDONNERPublicUtilityDistrictCONSENTTo:BoardofDirectorsFrom:TreyGriffinDate:March04,2020Subject:ConsiderationtoUpgradeDistrict’sPhoneSystemSoftware1.WHYTHISMATTERISBEFORETHEBOARDBoardactionisrequiredforexpendituresinexcessof$15,000.2.HISTORYInMarchof2014,theDistrictpurchasedaCiscophonesystem.ThisproductandsoftwaregavetheDistrictflexibilityandscalabilityoveritspreviousphonesysteminfrastructure,whileprovidingsignificantsecurityenhancements.Thesoftwarehasperlormedwell,andisveryrobust.AsofJune2019,thissoftwarehasbeendeemedend-of-lifebyCisco,andsupportfortheproductisnolongeravailabletotroubleshootanyissuesthatmayarise.Theend-of-lifedesignationalsomeanssoftwareupdatesarenolongeravailabletoensurethecybersecurityoftheproduct.WorldWideTechnology(WWT)wastheoriginalvendorwhohelpeddesignandimplementthefirstversionoftheCiscophoneinfrastructureanddidanoutstandingjobwiththeirservices.3.NEWINFORMATIONThegrowingdemandsontheDistrict’sphoneinfrastructureasoutlinedintheBoardapprovedITMasterPlan,requireahigherlevelofsecurityandsupport.Inordertoachievethislevelofsecurityandsupport,migratingthephoneinfrastructuretothelatestversionisrequired.TheDistricthasobtainedaquotefromWWT,forsoftwareupgradesandservices,usingtheCaliforniaMultipleAwardSchedule(CMAS)inanamountof$34,102.TheDistrictiseligibletotakeadvantageofStatebidsthroughCMAS,bywayofDistrictCode3.08.060JointPurchasingwiththeStateofCaliforniaandOtherPublicAgencies.4.FISCALIMPACTThisprojectisbothpartoftheITMasterPlanandtheFY2020ITbudget.TheDistrictcurrentlyhasapprovedrequisitionsforCiscoequipmentandsoftwareintheamountof ie6ujieueoOlDIJO13eJ!G160I0ULI381UO!1W]OUIAeflo•QIeI13WNPIe6z1!dut:,9,•EI-9’LE$oiunow13J1uo3peeoxeoouioIeP]O86Uq3%OI-snidoi.’t$ounowuU!eJn1on]TsJU!euoqdO3S!QS1D!])S!Qeqepii6Un01A6OOUq30ep!MPIJOM141!M1O1J1UO3einoexeOJe6UJIJ8U8eq8Z!JOLflflVNOI1VN3bO33èI.9.pUflieUeo0P13813OAdpeAo]ddeqUq!Mls!xeSUflTUe!3!flS6I-OsieqweoeU!sseooidjUewe]fl30JdIflUUeqL6flOJ1flpeAoJddpioSMqD!qMQQQ’QQ$