HomeMy WebLinkAbout7 Power Point Consideration of Approving a Contract for Conservation Rebate Processing and Reporting Services
ACTION ITEM #7Processing and Reporting ServicesContract for Conservation Rebate Consideration of Approving a Processing and Reporting ServicesContract for Conservation Rebate Consideration
of Approving a March 4, 2020
Conservation Rebate Processing and Reporting The annual cost is $46,600 per year•user friendly applicationUnfortunately the software is very labor intensive to use and is not a •software
to manage and approve Conservation rebatesIn 2013, the District purchased the Energy Orbit Rebate Processing •BACKGROUND / HISTORY Conservation Rebate Processing and Reporting
NEW INFORMATION November 2, 2016Program Agreement (SSPA) that was approved by the Board on As a NCPA member, the District can utilize the Support Services •behalf of NCPA membersand
Reporting Services and has executed agreements with ESG on for Proposal (RFP) process for Conservation Rebate Processing The Northern California Power Agency (NCPA) concluded a Request
•Conservation programs for over 20 yearsESG has been supporting Public Owned Utilities with their •Group, LLC (ESG)recommends outsourcing these services to the Efficiency Services Staff
has investigated replacement options for this software and •Conservation Rebate Processing and ReportingConservation Rebate Processing and Reporting
NEW INFORMATION ESG will provide a field technician upon request–Field Audits •program management of conservation programsESG will process rebates and support –Program Administration
•current programs in their databasesESG will review and setup the District’s –Program Review and Setup •support services for the following scope of serviceStaff recommends that ESG
is contracted to provide conservation •Conservation Rebate Processing and ReportingConservation Rebate Processing and Reporting
NEW INFORMATION$13,420 $33,180 $46,600 Years 2&3-Annual Cost $9,880 $36,720 $46,600 Year 1-Annual Cost Annual SavingsNCPAESG + Energy Orbit is shown in the following table:The total
cost and annual savings compared to our current practice •The total three year fee for NCPA’s SSPA program is $6,460•$34,220 for the first year and $31,200 for years 2 and 3 respectively
The cost proposal from ESG for conservation program services is •Conservation Rebate Processing and ReportingConservation Rebate Processing and Reporting
FISCAL IMPACT in FY21 and FY22This proposal will result in a cost savings of $9,880 in FY20 and $13,420 •Conservation program services are already part of the existing FY20 •Conservation
Rebate Processing and ReportingConservation Rebate Processing and Reporting
RECOMMENDATION Counsel$113,388, and sign any auxiliary agreements approved by District authorization of $10,308 for a total not to exceed 3 year contract of amount not to exceed $103,080
plus a 10% change order Conservation Rebate Processing and Reporting Services in an Support Services Program Agreement (SSPA) with NCPA for Authorize the Board President and General
Manager to sign the •and TOU Rate StudyElectrification and TOU Rate StudyElectrification