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HomeMy WebLinkAbout7 Purchase a Dump TrailerAgendaItem#I7...TRUCKEEDONNERPublicUtilityDistrictCONSENTTo:BoardofDirectorsFrom:StephenMooreDate:March18,2020Subject:ConsiderationtoPurchaseaDumpTrailer1.WHYTHISMATTERISBEFORETHEBOARDBoardauthorizationisrequiredforprocurementsinexcessof$15,000.2.HISTORYIn1998,theDistrictpurchasedUnit373,aWesternDumpTrailer.ThistrailerisutilizedbytheWaterDepartmentinthecourseofroutinework.Itisanimportantpieceofequipmentusedprimarlyforthetransportationandstorageofcoldpatch.Thismaterialisusedtoperlormtemporarypatchesofasphaltafterpiplineinstallation,repairormaintenance.3.NEWINFORMATIONUnit373is22yearsoldandhasreachedtheendofitsusefulservicelifeduringthecourseofnormaluse.StaffhasinvestigatedseveralequipmentreplacementoptionsandhasdeterminedthebestfitbasedfortheneedsoftheDistrictisaFellingFT-14-2DeckoverDumptrailer.OnMarch2,2020staffrequestedandreceivedacostproposalfromFellingTrailers,Inc.Thetotalcostis$16,497.48,plustaxandfees.Sourcewell,formelyNationalJointPurchasingAlliance,competitvelybidequipmentfromFellingTrainers,INC.ofSaukCentre,MN,andothervendorsthroughacompetitivebidprocess.Section3.08.060oftheDistrictCode(JointPurchasingwiththeStateofCaliforniaandotherpublicagencies)permitstheDistricttotakeadvantageofotheragenciescompetitiveprocurementprocesses.FellingTrailersINC.isaqualifiedSourcewellvendor,andtheirbidisconsistentwiththeDistrictCoderequirements.TheexistingUnit373canbedeclaredsurplusandsenttopublicauction,withtheproceedsbeingusedtooffsetthepurchaseofthenewequipment.Staffestimatesthevalueoftheexistingvehiclestobeapproximately$500.AfterthesaleofUnit373,thenetcostofthenewvehicleswillbeapproximatly$15,997.48,plustaxandfees. 4.FISCALIMPACTUnit373isbudgetedforreplacementin2020.SufficientfundsexistintheWaterVehicleReserveFundforthepurchase.5.RECOMMENDATION1.DeclareUnit373surplusandauthorizetheGeneralManagertodisposeofthisUnitatpublicauction,applyingsalefundstotheWaterVehicleReserveFund.2.AuthorizetheGeneralManagertoexecuteacontractwithFellingTrailers,Inc.ofSaukCentre,MN,forthepurchaseofaFT-14-2DTDeckOverDumptrailerintheamountof$16,497.48,plusa10%changeorderauthorization,foratotalnottoexceedamountof$18,147plustaxandfees.Thispriceincludestransportationand,kzJoeHorvathMichaelD.HolleyElectricUtilityDirector.GeneralManager