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HomeMy WebLinkAbout12 Draft MinutesAgenda Item #12 To: From: Date: Minutes for the Meeting Dates Board of Directors Shanna D. Kuhlemier, CMC May 06, 2020 Approval of Minutes for April 15, 2020 Special an Regular Meeting, April 27, 2020 and April 28, 2020 Special Meetings MINUTES District ClerkTitle: 1 April 15, 2020 SPECIAL MEETING MINUTES April 15, 2020 1. CALL TO ORDER The meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 2:05 p.m. in the TDPUD Boardroom by President Bender. Disclaimer: Due to the COVID-19 situation and the California Governor’s Executive Orders, this Board meeting was conducted with the Board via video/teleconferencing measures and live streamed on the District website. Public comment was opened using email and questions and answers on Zoom. 2. ROLL CALL Directors: Tony Laliotis, Vice President Christa Finn, Joe Aguera, and Presi- dent Jeff Bender. Director Bob Ellis joined the meeting at 2:20. EMPLOYEES PRESENT: Brian Wright, Joe Horvath, Ian Fitzgerald, Michael Holley, and Shanna Kuhlemier CONSULTANTS PRESENT – Steve Gross, District Counsel and Pam Hobday, Pamela Hurt Associates. 3. PUBLIC INPUT President Bender called for public comment, seeing none. President Bender closed public comment. CLOSED SESSION – 4. Closed Session Pursuant to Government Code Section 54957, Public Employee Employ- ment. No Reportable Action. ADJOURNMENT - 5:00 p.m. There being no further business before the Board, the meeting was adjourned to the next scheduled regularly scheduled meeting of the Truckee Donner Public Utility District on May 6, 2020 at 6:00 p.m. TRUCKEE DONNER PUBLIC UTILITY DISTRICT _________________________________________ Jeff Bender, President Respectfully Submitted, ________________________________ Shanna D. Kuhlemier, CMC, District Clerk 1 April 15, 2020 REGULAR MEETING MINUTES April 15, 2020 1. CALL TO ORDER The meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 6:02 p.m. in the TDPUD Boardroom by President Bender. Disclaimer: Due to the COVID-19 situation and the California Governor’s Executive Orders, this Board meeting was conducted with the Board via video/teleconferencing measures and live streamed on the District website. Public comment was opened using email and questions and answers on Zoom. 2. ROLL CALL Directors: Tony Laliotis, Joe Aguera, Bob Ellis, Vice President Finn, and Pres- ident Bender. Absent: Director Joe Aguera. EMPLOYEES PRESENT: Brian Wright, Ian Fitzgerald, Steven Poncelet, Joe Horvath, Michael Holley, and Shanna Kuhlemier. CONSULTANTS PRESENT – Steve Gross, District Counsel (video conferencing) and Pam Hobday, Pamela Hurt Associates. OTHERS PRESENT – Chris Brouwers, Peter Holzmeister, Steve Hollabaugh, and Mike Venterino. 3. PLEDGE OF ALLEGIANCE – defer. 4. CHANGES TO THE AGENDA General Manager Holley requested to pull item #13, due to a grievance filed by IBEW1245. 5. PUBLIC INPUT President Bender called for public comment, seeing none. President Bender closed public comment. 6. DIRECTOR UPDATE Vice President Finn stated:  Appreciation for staff’s nimble and creative performance in dealing with the current situ- ation.  Staff stepped up to the challenge and the Board has also. Director Ellis stated:  Appreciated staff brought forth item 12, the community is in need. Director Laliotis stated:  Dittos Director Finn’s comments.  There are some great stories in the community and a lot of really cool things going on. 2 April 15, 2020  Utilities are in the background, very proud that staff continues to work for critical ser- vices.  This situation has a lot of elements, proud of the group, community, and the Board work- ing with technology. President Bender stated:  Staff has really stepped up in a short amount of time. o Technology is working. CONSENT CALENDAR 7. Consideration for Approval of a Professional Services Contract to Conduct a Water Rate and Cost of Service Study. 8. Consideration for Approval of the Procurement of Replacement Water Meter Radio Trans- mitters. 9. Consideration for Awarding a Contract for the Purchase of Current Limiting Fuses. 10. Consideration to Purchase a Replacement Light Duty Truck. 11. Consideration to Award a Contract to Sactown Contractors Corp., for the Warehouse Lighting Upgrade Project. President Bender called for public comment, there were none. Director Ellis moved, and Vice President Finn seconded, that the Board approve the Consent Calendar. The motion passed unanimously (4-0), by a roll call vote. Director Aguera was ab- sent. ACTION 12. Consideration of Temporary Programs for COVID-19 Customer Relief. Steven Poncelet provided a presentation (available upon request). President Bender called for public comment, there were none. Board Comments:  Would like staff to look at how to help businesses.  These funds would help at least for one month or two.  Penalties for non-payment for business is suspended through the COVID-19 situation.  Requested public outreach go beyond the normal avenues.  Sensitive to the business community.  Requested staff bring back an update on this program in the next month or two. General Manager Holley stated, staff will bring this back monthly and provide data on waiving penalties. Director Ellis moved, and Director Laliotis seconded, that the Board approve the staff recom- mendation. The motion passed unanimously (4-0), by a roll call vote. Director Aguera was ab- sent. ROUTINE BUSINES 14. Treasurer’s Report: April 2020. 3 April 15, 2020 a) Approval of the Treasurer’s report of fund balances for the Month Ended February 2020. President Bender called for public comment, there were none. Director Laliots moved, and Director Ellis seconded that the Board approve the fund balances. The motion passed unanimously (4-0), by a roll call vote. Director Aguera was absent. b) Approval of disbursements for March 2020. President Bender called for public comment, there were none. Vice President Finn moved, and Director Ellis seconded that the Board approve the disburse- ments. The motion passed unanimously (4-0), by a roll call vote. Director Aguera was absent. 15. Approval of the Minutes of March 4, 2020, March 12, 2020, and March 18, 2020. President Bender called for public comment, there were none. Vice President Finn moved, and Director Ellis seconded that the Board approve the minutes. The motion passed unanimously (4-0), by a roll call vote. Director Aguera was absent. CLOSED SESSION – 6:40 p.m. 16. Closed Session Pursuant to Government Code Section 54957, Public Employee Perfor- mance Evaluation – General Manager’s Performance Plan Review. No Reportable Action. ADJOURNMENT - 7:20 p.m. There being no further business before the Board, the meeting was adjourned at 7:20 p.m. to the next scheduled regularly scheduled meeting of the Truckee Donner Public Utility District on May 6, 2020 at 6:00 p.m. TRUCKEE DONNER PUBLIC UTILITY DISTRICT _________________________________________ Jeff Bender, President Respectfully Submitted, ________________________________ Shanna D. Kuhlemier, CMC, District Clerk 1 April 27, 2020 SPECIAL MEETING MINUTES April 27, 2020 1. CALL TO ORDER The meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 8:30 a.m. in the TDPUD Boardroom by President Bender. Disclaimer: Due to the COVID-19 situation and the California Governor’s Executive Orders, this Board meeting was conducted with the Board via video/teleconferencing measures and live streamed on the District website. Public comment was opened using email and questions and answers on Zoom. 2. ROLL CALL Directors: Tony Laliotis (joined at 8:39 a.m.), Vice President Christa Finn, Bob Ellis, and President Jeff Bender. Absent: Director Joe Aguera. EMPLOYEES PRESENT: Brian Wright, Joe Horvath, Ian Fitzgerald, Michael Holley, and Shanna Kuhlemier CONSULTANTS PRESENT – Steve Gross, District Counsel and Pam Hobday, Pamela Hurt Associates. 3. PUBLIC INPUT President Bender called for public comment, seeing none. President Bender closed public comment. CLOSED SESSION – 4. Closed Session Pursuant to Government Code Section 54957, Public Employee Employ- ment. No Reportable Action. ADJOURNMENT - 4:16 p.m. There being no further business before the Board, the meeting was adjourned to the next scheduled regularly scheduled meeting of the Truckee Donner Public Utility District on May 6, 2020 at 6:00 p.m. and the next special meeting on April 28, 2020. TRUCKEE DONNER PUBLIC UTILITY DISTRICT _________________________________________ Jeff Bender, President Respectfully Submitted, ________________________________ Shanna D. Kuhlemier, CMC, District Clerk 1 SPECIAL MEETING MINUTES April 28, 2020 1. CALL TO ORDER The meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 8:30 p.m. in the TDPUD Boardroom by President Bender. Disclaimer: Due to the COVID-19 situation and the California Governor’s Executive Orders, this Board meeting was conducted with the Board via video/teleconferencing measures and live streamed on the District website. Public comment was opened using email and questions and answers on Zoom. 2. ROLL CALL Directors: Tony Laliotis, Vice President Christa Finn, Bob Ellis, and President Jeff Bender. Absent: Director Joe Aguera. EMPLOYEES PRESENT: Brian Wright, Joe Horvath, Ian Fitzgerald, Michael Holley, and Shanna Kuhlemier CONSULTANTS PRESENT – Steve Gross, District Counsel and Pam Hobday, Pamela Hurt Associates. 3. PUBLIC INPUT President Bender called for public comment. District Clerk Kuhlemier announced one public comment. Kim Harris requested the Board to consider a question for the candidates. “Three identified groups (Executive Management, Employees and Public community members) participated in the process to identify skill sets and priorities for the new General Manager. What if during your first year you identify that those priorities have become outdated or change due to com- munity and employee needs. How will you communicate that with the Board and community to identify the new priorities?” President Bender closed public comment. CLOSED SESSION – 4. Closed Session Pursuant to Government Code Section 54957, Public Employee Employ- ment. No Reportable Action. ADJOURNMENT - 6:39 p.m. There being no further business before the Board, the meeting was adjourned to the next scheduled regularly scheduled meeting of the Truckee Donner Public Utility District on May 6, 2020 at 6:00 p.m. 2 TRUCKEE DONNER PUBLIC UTILITY DISTRICT _________________________________________ Jeff Bender, President Respectfully Submitted, ________________________________ Shanna D. Kuhlemier, CMC, District Clerk