HomeMy WebLinkAbout9 SCADA Reliability Improvement P5 CompletionAgenda Item #9
To:
From:
Date:
Subject:
Board of Directors
Trisha Ruby
May 20, 2020
Consideration to Adopt Resolution 2020-11 to Close Out the SCADA
Reliability Improvement Project Phase 5
CONSENT
1. WHY THIS MATTER IS BEFORE THE BOARD
The SCADA Reliability Improvement Project Phase 5 is complete. A resolution
accepting the project as complete requires Board approval.
2. HISTORY
In June 2019, the Board awarded the construction contract for the SCADA Reliability
Improvement Project Phase 5 to Curtis and Sons Construction, Inc. (CSC). This
project included the installation and testing of fiber optic cable to six District facilities
as well as completing the main fiber loop to the north of the District Office. CSC
began work in July, 2019 and completed the project in late April, 2020.
The original bid price was $1,165,211. At the time of award, the Board also
established a 10 percent change order allowance of $116,521 for a total authorization
not to exceed $1,281,732.
3. NEW INFORMATION
During the course of the project, three Change Order Requests were received and
reviewed by staff. After review and discussion, the District and CSC agreed on a total
of $28,501 for these changes. The items fell under the following categories not in the
original project scope:
Installation of communication guard arms;
Installation of communication conduit; and
Installation of District-owned communication cable.
The contract is also based on a unit price bid. Attachment 1 depicts the differences
between original base bid totals and the amounts actually constructed. The analysis
results in a $11,370 payment to CSC.
In late April, 2020 District staff performed a final walkthrough of the project. The work
performed is complete and is ready to be accepted by the District. Attached is
proposed Resolution 2020-11 accepting the project and directing that a Notice of
Joe Horvath Michael D. Holley
Electric Utility Director General Manager
proposed Resolution 2020-11 accepting the project and directing that a Notice of
Completion be filed.
4. FISCAL IMPACT
This project was included in the Board approved FY20 budget and sufficient funds
exist in the Electric General Fund.
The original bid price was $1,165,211. Once adjustments are made for the items
described above, the final contract price is $1,205,082, which is within the approved
authorization.
Item Price
Original Scope of Work $1,165,211
Bid vs. Actual Adjustment $ 11,370
Change Orders $ 28,501
Total $1,205,082
5. RECOMMENDATION
Adopt Resolution 2020-11 accepting the SCADA Reliability Improvement Project
Phase 5 as complete and authorize the filing of the Notice of Completion.
Description Qty Units Unit Price Subtotal Qty Units Unit Price Subtotal
1 Mobilization 1 LS 21,100.00$ 21,100.00$ 1 LS 21,100.00$ 21,100.00$
2 B3048 Communication Box with Full Traffic Cover 3 EA 12,000.00$ 36,000.00$ 4 EA 12,000.00$ 48,000.00$
3 B1730 Communication Box with Full Traffic Cover 1 EA 4,500.00$ 4,500.00$ 0 EA 4,500.00$ -$
4 1 - 2" PVC Conduit in Trench 165 FT 75.00$ 12,375.00$ 455 FT 75.00$ 34,125.00$
5 2 - 2" PVC Conduit in Trench 1700 FT 150.00$ 255,000.00$ 1700 FT 150.00$ 255,000.00$
6 1 - 6“ & 1 - 2” PVC Conduit in Trench 370 FT 160.00$ 59,200.00$ 390 FT 160.00$ 62,400.00$
7 2" Riser, Complete - RGS C. and PVC C. Sections 8 EA 822.00$ 6,576.00$ 4 EA 822.00$ 3,288.00$
8 2" Riser, Upper PVC C. Section Only (RGS C. section by Others)3 EA 450.00$ 1,350.00$ 7 EA 450.00$ 3,150.00$
9 2" Riser, Lower - RGS C. Section Only 2 EA 620.00$ 1,240.00$ 0 EA 620.00$ -$
10 6” Riser, Lower - RGS C. Section Only 2 EA 1,141.00$ 2,282.00$ 2 EA 1,141.00$ 2,282.00$
11 A.C. Pavement Restoration 800 SQ FT 34.56$ 27,648.00$ 116 SQ FT 34.56$ 4,008.96$
12 12 ct Loose Tube Fiber Optic Cable in Exist. Conduit System 4800 FT 4.65$ 22,320.00$ 5394 FT 4.65$ 25,082.10$
13 48 ct Loose Tube Fiber Optic Cable in Existing Conduit System 2620 FT 6.10$ 15,982.00$ 2710 FT 6.10$ 16,531.00$
14 96 ct Loose Tube Fiber Optic Cable in Existing Conduit System 9480 FT 6.90$ 65,412.00$ 9462 FT 6.90$ 65,287.80$
15 144 ct Loose Tube Fiber Optic Cable in Existing Conduit System 6200 FT 7.11$ 44,082.00$ 6350 FT 7.11$ 45,148.50$
16 216 ct Loose Tube Fiber Optic Cable in Existing Conduit System 12000 FT 8.27$ 99,240.00$ 12423 FT 8.27$ 102,738.21$
17 12 ct Loose Tube Fiber Optic Cable on Messenger Strand 943 FT 14.50$ 13,673.50$ 1236 FT 14.50$ 17,922.00$
18 96 ct Loose Tube Fiber Optic Cable on Messenger Strand 1670 FT 15.10$ 25,217.00$ 1723 FT 15.10$ 26,017.30$
19 144 ct Loose Tube Fiber Optic Cable on Messenger Strand 1090 FT 15.70$ 17,113.00$ 528 FT 15.70$ 8,289.60$
20 216 ct Loose Tube Fiber Optic Cable on Messenger Strand 12182 EA 16.70$ 203,439.40$ 12879 EA 16.70$ 215,079.30$
21 Splice Closure, 144 Splice Capacity 1 EA 1,789.00$ 1,789.00$ 0 EA 1,789.00$ -$
22 Splice Closure, 192 Splice Capacity 2 EA 1,789.00$ 3,578.00$ 0 EA 1,789.00$ -$
23 Splice Closure, 288 Splice Capacity 10 LS 1,823.00$ 18,230.00$ 13 LS 1,823.00$ 23,699.00$
24 Fusion Splices 2074 LS 32.00$ 66,368.00$ 1748 LS 32.00$ 55,936.00$
25 Termination Equipment – Donner Trail (DTR)1 LS 3,312.00$ 3,312.00$ 1 LS 3,312.00$ 3,312.00$
26 Termination Equipment – Soma Sierra (SOS)1 LS 3,312.00$ 3,312.00$ 1 LS 3,312.00$ 3,312.00$
27 Termination Equipment – Tahoe Donner Substation (TDS) 1 LS 3,312.00$ 3,312.00$ 1 LS 3,312.00$ 3,312.00$
28 Termination Equipment – Innsbruck (INN)1 LS 3,312.00$ 3,312.00$ 1 LS 3,312.00$ 3,312.00$
29 Termination Equipment – Falcon Point (FPT)1 LS 3,312.00$ 3,312.00$ 1 LS 3,312.00$ 3,312.00$
30 Termination Equipment – Sitzmark Tank (STZ)1 LS 3,312.00$ 3,312.00$ 1 LS 3,312.00$ 3,312.00$
31 Termination Equipment – Alder Hill (AHL)1 LS 3,312.00$ 3,312.00$ 1 LS 3,312.00$ 3,312.00$
32 Termination Equipment – Prosser Heights Station (PHS)1 LS 3,312.00$ 3,312.00$ 1 LS 3,312.00$ 3,312.00$
33 Fiber Testing 1 LS 75,000.00$ 75,000.00$ 1 LS 75,000.00$ 75,000.00$
34 All Other Work Required by the Contract Documents 1 LS 40,000.00$ 40,000.00$ 1 LS 40,000.00$ 40,000.00$
Total Base Bid 1,165,211$ Total Actual 1,176,581$
Payment to Curtis & Sons 11,370$
Analysis of Bid vs. Actual Quantities Constructed
SCADA Reliability Imrpovement Project Phase 5
Contractor: Curtis and Sons Construction, Inc.
Bid Item Bid Amounts Actual Amounts
Attachment 1
Resolution No. 2020-11
AUTHORIZING THE ACCEPTANCE OF THE SCADA RELIABILITY
IMPROVEMENT PROJECT PHASE 5 AND DIRECTING FILING OF
THE NOTICE OF COMPLETION
______________________________________________________________________
WHEREAS, the Board of Directors of the Truckee Donner Public Utility District made the determination to
undertake the SCADA Reliability Improvement Project Phase 5; and
WHEREAS, Curtis & Sons Construction Inc. was selected by the District to perform the work; and
WHEREAS, Curtis & Sons Construction Inc. has completed all of the W ork included in the Project.
NOW THEREFORE BE IT RESOLVED by the Board of Directors of the District as follows:
1. That the District hereby accepts the SCADA Reliability Improvement Project Phase 5 as complete.
2. That the Clerk of the District be directed to file with the County of Nevada the Notice of Completion, a copy of
which is attached hereto.
3. That 35 days following the filing of the Notice of Completion, the monies retained from the contractor
payments be released to the contractor if no claims have been made to the District by material suppliers or
laborers.
PASSED AND ADOPTED by the Board of Directors at a meeting duly called and held within the District on the
20th day of May 2020 by the following roll call vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
By____________________________________
Jeff Bender, President of the Board
ATTEST:
_____________________________________
Shanna D. Kuhlemier, CMC, District Clerk
Legal References: CC-3093,CCP-2003 (oath), 2015.5 (unsworn statement)
RECORDING REQUESTED BY:
Truckee Donner Public Utility District
WHEN RECORDED, RETURN TO:
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
Shanna D. Kuhlemier, District Clerk
11570 Donner Pass Road
Truckee, CA 96161-4947
THE UNDERSIGNED DECLARES
DOCUMENTARY TRANSFER TAX – NONE
GOVT. CODE 27383
NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN:
1. That the name and address of the public entity for whom the improvement project was done, as owner
thereof, is the Truckee Donner Public Utility District, 11570 Donner Pass Road Truckee, CA 96161.
2. Nature of interest or estate of owner: beneficial interest of a public utility of electric and water facilities.
3. That on May 20, 2020 the hereinafter described improvements were accepted as complete pursuant to
Resolution 2020-11 of the Truckee Donner Public Utility District, the awarding authority.
4. That the subject improvements of the Notice are generally described and identified as follows:
SCADA Reliability Improvement Project Phase 5.
5. That the name and address of the contractor for such project was: Curtis & Sons Construction, Inc., PO
Box 2911, Minden, NV 89423.
I certify under penalty of perjury under the laws of the State of
California that the foregoing is true and correct.
Dated: _______________ TRUCKEE DONNER PUBLIC UTILITY DISTRICT
By_____________________________________
Michael D. Holley, General Manager
MAIL TAX STATEMENTS TO:
SAME AS ABOVE