HomeMy WebLinkAbout7 Contract for Generator Maintenance ServicesCONSENT
To: Board of Directors
From: Stephen Moore
Date: July 15, 2020
Subject: Consideration of a Contract for Generator Maintenance Services
1. WHY THIS MATTER IS BEFORE THE BOARD
Board authorization is required for procurements in excess of $15,000.
2. HISTORY
The District owns and operates 25 large backup power generators that provide
continuous electric service during power outages. These generators are located at
critical facilities including water wells, pump stations, the District office and the Backup
Data Center. Backup generators help to ensure that the District can provide
uninterrupted water service to our customers during power outages. They also enable
staff to perform essential operations and provide customer service during electric
outage events. Backup power generators require routine maintenace to ensure their
continued reliability and longevity.
Sourcewell, formely National Joint Purchasing Alliance, competitvely bid generator
maintenance services from Cummins, Inc. of Sparks, Nevada, and other vendors
through a competitive bid process. Section 3.08.060 of the District Code (Joint
Purchasing with the State of California and other public agencies) permits the District
to take advantage of other agencies competitive procurement processes. Cummins,
Inc. is a qualified Sourcewell vendor, and their bid is consistent with District Code
requirements.
3. NEW INFORMATION
Staff recieved a cost proposal from Cummins, Inc. of Sparks, Nevada, to provide the
District with the necessary generator maintenance services. The cost of performing
annual planned maintenance for all District generators is $33,830. Annual
maintenance services for all generators includes oil changes, checking fluids, belts,
hoses, batteries, taking oil samples for labratory testing and any other necessary
repairs.
4. FISCAL IMPACT
This item was included in the Board Adopted FY20/21 Budget and sufficant funds
exist for this procurement.
5. RECOMMENDATION
Authorize the General Manager to execute a one year contract, with options to extend
for years two and three, with Cummins, Inc. for generator maintenance services, in an
annual amount of $33,830, plus a 10% change order authorization for a total not to
exceed annual contract amount of $37,213.
Joe Horvath
Electric Utility Director