HomeMy WebLinkAbout8 Airport Well Maintenance ContractCONSENT
To:
Board of Directors
From:
Brian Wright
Date:
July 15, 2020
Subject: Consideration of Awarding the 2020 Airport Well Maintenance
Contract
1. WHY THIS MATTER IS BEFORE THE BOARD
Board approval is required for all expenditures in excess of $15,000.
2. HISTORY
Airport Well is one of the District's largest groundwater production wells and an
essential potable water source during the summer demand cycle. Historically, the well
pump, motor and line shaft require periodic inspection, maintenance and repair. The
maintenance and repair typically includes shop inspection of pump and motor
assemblies, inspection and/or replacement of pump line shaft, bearings and couplings
as needed. Historically the District has used these maintenance cycles as an
opportunity for well column video and alignment survey.
3. NEW INFORMATION
Based upon staff maintenance inspections and well performance data, Airport Well is
due for maintenance in the Fall of 2020.
On June 5, 2020 the District publicly advertised a request for bids for the 2020 Airport
Well Maintenance Project. The project scope of work included:
• The inspection and maintenance of the Airport Well pump and motor assembly;
• Replacement of the well line shaft assembly; and
• Video inspection of the well casing
The bid opening was held on July 7, 2020. The District received four responsive bids
as outlined below:
Contractor Location Responsive Bid Price
Well Industries, Inc.
Chico, CA
Yes
$54,500.00
Carson Pump, Inc.
Carson, NV
Yes
$57,000.00
Commercial Pump & Mechanical
Chico, CA
Yes
$70,471.00
Maggiora Bros. Drilling
Watsonville, CA
Yes
$73,000.00
Flowing a review of all received bids for compliance with District standards and
specifications, staff has determined the lowest responsive bidder to be Well
Industries, Inc. with a total bid amount of $54,500.
4. FISCAL IMPACT
Airport Well maintenance was included in the Board approved FY20-21 Water
Operations Budgets. The original schedule included Airport Well maintenance to be
completed in FY21, however staff has determined the need to shift the scheduling to
FY20. This will be offset by rescheduling other less critical well maintenance from
FY20 to FY21.
Sufficient funds exist in the Board approved FY20 Water Operations Budget for this
project.
5. RECOMMENDATION
Authorize the General Manager to execute a maintenance contract for the 2020
Airport Well Maintenance Project to Well Industries, Inc. in the amount of $54,500
plus a 10% contingency, for a total amount not to exceed $60,000.
Brian Wright
Water Utility Director/Assistant GM