HomeMy WebLinkAbout9 Warehouse Lighting Project NOC• •
_ TRUCKEE DONNER
Public Utility District
CONSENT
To: Board of Directors
From: Shanna D. Kuhlemier, CIVIC
Date: July 15, 2020
Subject: Consideration to Adopt Resolution 2020-19 to Close Out the
Warehouse Lighting Upgrade Project
1. WHY THIS MATTER IS BEFORE THE BOARD
The Warehouse Lighting Upgrade Project is complete. A resolution accepting the
project as complete requires Board approval.
2. HISTORY
In April 2020, the Board awarded the construction contract for the Warehouse Lighting
Upgrade Project to Sactown Contractors Corp (Sactown). This project included the
installation of approximately 55 LED light fixtures in the warehouse of the District
Office. Sactown began work in June, 2020 and completed the project in a weeks time.
The original bid price was $44,820. At the time of award, the Board also established a
10 percent change order allowance of $4,482 for a total authorization not to exceed
$49,302.
3. NEW INFORMATION
During the course of the project, two Change Order Requests were received and
reviewed by staff. After review and discussion, the District and Sactown agreed on a
total of $1,526.96 for these changes. The items fell under the following categories not
in the original project scope:
• Additional lighting to warehouse backroom;
• Additional lights and sensors in Mezzanine area.
In late June, 2020 District staff performed a final walkthrough of the project. The work
performed is complete and is ready to be accepted by the District. Attached is
proposed Resolution 2020-19 accepting the project and directing that a Notice of
Completion be filed.
4. FISCAL IMPACT
This project was included in the Board approved FY20 budget and sufficient funds
exist in the Conservation Budget.
The original bid price was $44,819.87. With the two change orders, the final contract
price is $46,346.83, which is within the approved authorization.
Item
Price
Original Scope of Work
$44,819.87
Change Orders
$1,526.96
Total
$46,346.83
5. RECOMMENDATION
Adopt Resolution 2020-19 accepting the Warehouse Lighting Upgrade Project as
complete and authorize the filing of the Notice of Completion.
Shanna D. Kuhlemier, CMC
District Clerk
Resolution No. 2020-19
AUTHORIZING THE ACCEPTANCE OF THE WAREHOUSE
LIGHTING UPGRADE PROJECT AND DIRECTING FILING OF THE
NOTICE OF COMPLETION
WHEREAS, the Board of Directors of the Truckee Donner Public Utility District made the determination to
undertake the Warehouse Lighting Upgrade Project; and
WHEREAS, Sactown Contractors Corp was selected by the District to perform the work; and
WHEREAS, Sactown Contractors Corp has completed all of the Work included in the Project.
NOW THEREFORE BE IT RESOLVED by the Board of Directors of the District as follows:
1. That the District hereby accepts the Warehouse Lighting Upgrade Project as complete.
2. That the Clerk of the District be directed to file with the County of Nevada the Notice of Completion, a copy of
which is attached hereto.
3. That 35 days following the filing of the Notice of Completion, the monies retained from the contractor
payments be released to the contractor if no claims have been made to the District by material suppliers or
laborers.
PASSED AND ADOPTED by the Board of Directors at a meeting duly called and held within the District on the
15th day of July 2020 by the following roll call vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
By
Jeff Bender, President of the Board
ATTEST:
Shanna D. Kuhlemier, CMC, District Clerk
RECORDING REQUESTED BY:
Truckee Donner Public Utility District
WHEN RECORDED, RETURN TO:
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
Shanna D. Kuhlemier, District Clerk
11570 Donner Pass Road
Truckee, CA 96161-4947
THE UNDERSIGNED DECLARES
DOCUMENTARY TRANSFER TAX - NONE
GOVT. CODE 27383
NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN:
1. That the name and address of the public entity for whom the improvement project was done, as owner
thereof, is the Truckee Donner Public Utility District, 11570 Donner Pass Road Truckee, CA 96161.
2. Nature of interest or estate of owner: beneficial interest of a public utility of electric and water facilities.
3. That on July 15, 2020 the hereinafter described improvements were accepted as complete pursuant to
Resolution 2020-XX of the Truckee Donner Public Utility District, the awarding authority.
4. That the subject improvements of the Notice are generally described and identified as follows:
Warehouse Lighting Upgrade Project.
5. That the name and address of the contractor for such project was: Sactown Contractors Corp, 8505
Windford Way, Antelope, CA 95843.
Dated:
I certify under penalty of perjury under the laws of the State of
California that the foregoing is true and correct.
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
a
Remleh Scherzinger, P.E., General Manager
MAIL TAX STATEMENTS TO:
SAME AS ABOVE
Legal References: CC-3093,CCP-2003 (oath), 2015.5 (unsworn statement)