HomeMy WebLinkAbout11 Power Point Amendment to the Coldstream Development and Reimbursement Agreement• Per District Code Section 7.12.030, approval by the Board of
Directors is required for any development agreement where the
total value of on -site improvements being installed by the
applicant to be conveyed to the District for ownership, operation
and maintenance exceeds $400,000
• At the June 3, 2020 meeting, the Board approved a development
and reimbursement agreement between the District and
Coldstream Properties, I.I.C. for the construction of certain
potable water system improvements associated with Phase 3 of
the Coldstream Development (PC-1)
• The water utility system improvements include
• On -site water utility distribution system infrastructure within the
development's phase 3 parcels
• The design and construction of an off -site potable water storage
tank at the District's Red Mountain facility
• In June, 2020, Teichert Construction issued a request for bids for
the construction of the Red Mountain potable water storage tank
• The Scope of Work included
• Construction of a 205,000 gal. welded steel potable water storage
tank
• Site preparation
• Demolition and removal of existing facilities
• Earthwork, grading and
• Construction of foundation
• Construction and retrofit of new and existing underground pipe and
control valves
• Received bids were reviewed based upon the following criteria
• Total cost
• Compliance with project specifications
• Contractor experience and familiarity with similar projects
• Proposed project schedule
• Following a review of bids received and with staff approval,
Teichert Construction identified Crosno Construction from Arroyo
Grande, CA as the most favorable contractor for the project
• Total bid price for the project is $869,820
• This total bid price exceeds the original development and
reimbursement agreement limit of $500,000
• Factors contributing to the increased cost include
• Additional site excavation and preparation required as identified in
the geotechnical survey
• Construction of retaining wall to support necessary grade changes
at the facility
• Additional pipe modifications to existing facility pipe alignments.
• The original development and reimbursement agreement
includes provisions for both parties (Developer and District) to
meet and confer if total costs to design and construct the Red
Mountain storage tank exceed $500,000
• Staff has worked with Teichert and District Counsel to arrive at
amendment to the original development and reimbursement
agreement
• The proposed amendment includes provisions to
• Reimburse the developer up to $500,000 of actual costs to design
and construct the tank facilities in accordance with Sections 14D
through F of the Development agreement
• Reimburse the developer with a "Lump Sum Payment" for actual
costs to design and construct the tank facilities in excess of
$500,000 upon completion of the project and final acceptance of
ownership by the District
Total estimated costs for the design and construction of the Red
Mountain storage tank facilities are provided below
6
tl
Red Mountain Site Survey
Geotechnical Analysis
Civil Engineering. Design
Site Prep and Tank Construction
EstimatedTotalCost11�
• Approval of the amendment to the agreement as proposed,
would result in the following reimbursement schedule
• Actual costs for design and construction of tank facilities up to
$500,000 to be reimbursed by water facility fees collected from
parcels within Phase 3 of the Coldstream Development
• Actual costs for design and construction of tank facilities in
excess of $500,000 to be reimbursed in a "Lump Sum Payment"
upon final acceptance of the Red Mountain storage tank to be
funded by the District's Water Facility Fees Reserve Funds
• Sufficient funds exist
in the
District's
Water
Utility
Facility Fees Reserve
Fund for this project
with a
current
balance
of just
over $1.5M
• Approve the First Amendment to the development and
reimbursement agreement and authorize the General Manager to
execute the First Amendment to Phase 3 Final Development
Agreement and Reimbursement Agreement between the Truckee
Donner Public Utility District and Coldstream Properties, LLC for
Construction of Certain Potable Water System Improvements.