HomeMy WebLinkAbout14 Pamela Hurt Assoc. Contract�tTRUCKEE DONNER
Public Utility District
MEETING DATE: September 2, 2020
To: Board of Directors
FROM: Shanna D. Kuhlemier
AGENDA ITEM# 14
SUBJECT: Pamela Hurt Associates Contract for Strategic Planning
APPROVED BY
Shanna D. Kuhlemier, CMC, District Clerk
RECOMMENDATION:
Authorize the General Manager to execute a contract and all necessary agreements with
Pamela Hurt Associates for strategic planning.
BACKGROUND:
In 2018, the District had the opportunity to retain Pamela Hurt Associates to embark on
leadership development and training. At this time for the District, similar to other public agencies,
a retirement trend was underway. This critical transition time in an organization, coupled with the
upcoming transition of the current general manager, a specialized skill set was identified as
crucial to the organization's future success.
Pamela Hurt Associates has designed a dynamic, multi -dimensional level of providing innovative
organizational development for management, staff, and leaders that positions the organization
for this transition. This includes areas of; specialized leadership development programs, the
integration of emotional intelligence with culture and values assimilation, personalized executive
coaching, and strategic planning. Furthermore, Pamela Hurt Associates has over 40 years'
experience in the private and public sector which includes implementing high performing
leadership teams, systemic organizational cultural change, marrying culture to strategy, and
increasing efficiencies and effectiveness.
In 2019, the Board engaged Pamela Hurt Associates to continue working with the District. The
District supported Pamela Hurt Associates innovative design and process for transitioning out of
the organization the current general manager and the focused process to create a successful
recruitment and retention of a new general manager. This process, as described in a recent
news article was robust, intricate, and innovative. The process simultaneously integrated staff
at all levels, the community, and the Board.
The Board was able to complete an eight -month time intensive process using an Ad -Hoc
Committee consisting of Board representatives, staff representatives, Pamela Hobday, and
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Peckham and McKenney, our Executive Search firm to identify and hire the "right" leader.
Remleh "Rem" Scherzinger, MBA, CSDM, and P.E. was hired by the Board and started in July
2020. Rem's leadership skills and foresight has identified the need for a Strategic Plan for the
District. Strategic plans are essentially the guiding document to ensure the mission, values, and
culture are aligned to achieve specific aspirational and organizational goals.
The District's Mission is to provide reliable, high quality water and electrical power services while
meeting customer demand, and to manage the District resources in a safe, open, responsible,
environmentally sound manner at the lowest practical cost.
Part of meeting this mission is the recruitment and retention of quality employees, to meet the
demand of a highly professional workforce. Integrating the Boards recommendation, the District
is using the recruitment process used for the recruitment of the CFO and General Manager as
part of its normal practices.
The District's Objectives are:
1. Responsibly serve the public.
2. Provide a healthy and safe work environment for all District employees.
3. Provide reliable and high quality water supply and distribution system to meet
current and future needs.
4. Provide reliable and high quality electric supply and distribution system to meet
current and future needs.
5. Manage the District in an environmentally sound manner.
6. Manage the District in an effective, efficient, and fiscally responsible manner.
If approved, September 2, 2020, the District's values are:
1.
Safety
2.
Communication
3.
Integrity
4.
Accountability
5.
Timeliness
6.
Work -life -balance
In order to achieving organizational goals, the District has periodically hired consultants for
management and leadership related activities.
Building on the District's concrete mission statement and fundamental value system to create an
innovative positive culture that fosters a high performing team of individuals, General Manager
Scherzinger and Pamela Hobday met with staff throughout the District to brainstorm concepts
that were the pre cursor to the initial launch of the Strategic Plan. The theme of these meetings
"Painting the Landscape" which envisions the District in the future and beyond. The meetings
also included brainstorming department SWOT's . SWOT's define the Strengths, Weaknesses,
Opportunities, and Threats that the District faces. These conversations provided in depth
ideas, identified aspirational dreams and have become the first step in gathering, analyzing, and
shaping information to form the initial metrics to use during our strategic plan process.
Creating strategic plans are common in public and private companies. The District is
enthusiastic about Pamela Hurt Associates collaborative plan that encompasses employees, the
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executive leadership team, the Board, and community simultaneously. Pamela Hurt Associates
has created a dynamic process that involves not only putting together a strategic plan but
professional development and community input to provide the District a holistic approach to
strategic planning.
A key component in this process is Board goal setting. Goals, long-term and short term with
clearly defined strategies/project plans will create inclusivity, vision, and accountability while
maintaining integrity.
Pam Hobday often states "culture eats strategy for lunch". This insightful statement is one
example of answering the "why" to stress the importance of a comprehensive strategic plan
where mission, culture, and goals are integrated.
All current contracts with Pamela Hurt Associates will be closed out as that work has been
successfully completed. Staff and Mrs. Hobday have saved $20,912.50 under the contract
budgeted for 2020 and these funds will be put towards this new work.
This recommendation supports the following District Objectives and Goals:
1. Responsibly serve the public.
2. Provide a healthy and safe work environment for all District employees.
3. Provide reliable and high -quality water supply and distribution system to meet current
and future needs.
4. Provide reliable and high -quality electric supply and distribution system to meet
current and future needs.
5. Manage the District in an environmentally sound manner
6. Manager the District in an effective, efficient, and fiscally responsible manner.
FISCAL IMPACT:
Professional services do not require competitive bidding procedures. Pamela Hobday, CEO of
Pamela Hurt Associates is a Truckee resident and passionate about the Truckee community. As
such, has provided a scope of work with a discount in fees.
The contract amount is $127,312.50. The District will be utilizing the cost saving of $20,912.50,
leaving a remaining contract approval balance of $106,400. The Board of Directors FY20
adopted budget included funds for training and development in the budget cycle. The FY20
training and development line item will have a resulting balance of 91,276.00. However, due to
the timing of this contract part of the funds will be spent in 2020 and the remainder in 2021.
ATTACHMENTS:
None.
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