The URL can be used to link to this page

Home My WebLink About18 attachment 1 - draft minutesREGULAR MEETING MINUTES August 5, 2020 1. CALL TO ORDER The meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 6:00 p.m. in the TDPUD Boardroom by Vice President Finn. Disclaimer: Due to the COVID-19 situation and the California Governor's Executive Orders, this Board meeting was conducted with the Board via video/teleconferencing measures and live streamed on the District website. Public comment was opened using email and questions and answers on Zoom. 2. ROLL CALL Directors: Tony Laliotis, Joe Aguera, Bob Ellis, Joe Aguera, and Vice President Finn. Absent: President Bender. EMPLOYEES PRESENT: Brian Wright, Ian Fitzgerald, Steven Poncelet, Mike Salmon, Joe Horvath, Rem Scherzinger, and Shanna Kuhlemier. CONSULTANTS PRESENT — Steve Gross, District Counsel. 3. PLEDGE OF ALLEGIANCE — defer. 4. CHANGES TO THE AGENDA — none. 5. PUBLIC INPUT Vice President Finn called for public comment. District Clerk Kuhlemier read from an email submitted by David Diamond. My name is David Diamond and I'm running for the Truckee Tahoe Airport Board in this No- vember's election. I'm a pilot who flies animal rescue missions; I'm a founding member of the 80s band, Berlin; and I've directed global marketing teams for nearly two decades. My primary goals for our airport are to get more strategic about how we spend money, and to increase our partnerships and pool resources with other agencies and districts, like the PUD, so that we can solve some of the bigger problems our region faces. You can learn more about me, and see a list of my current supporters, at Diamond2020.com. I thank you for your time, and I hope to earn your support. Vice President Finn closed public comment. 6. DIRECTOR UPDATE Director Ellis: • Announced the interest rates are prime for refinancing. Requested staff look at bonds on CFD's to refinance during this time. • Capitalize on the cost savings measure for the community. Vice President Finn: • Attended a virtual update on the Kid Zone. The meeting had great vision. GENERAL MANAGER / CEO UPDATE 7. General Manager/CEO Rem Scherzinger gave updates regarding: • TDPUD customer current energy and water usage. • TDPUD provided our community with 77% renewable electricity in June reflecting strong performance of wind and other renewable resources in the electric resource portfolio. • TDPUD has experience some electric outages over the last month, the most recent ones impacting Tahoe Donner and Donner Lake were caused by an animal getting into our electric equipment and a more significant NV Energy transmission outage. Necessary wildfire mitigation safety practices are also causing longer outages during wildfire season. • Customer survey and results. • Financial update and past due • TDPUD is embarking on a comprehensive strategic planning effort that will involve the Board, staff, and community. CONSENT CALENDAR 8. Award a Contract for AC Street Paving Repair 2020 Project. 1) Reject all bids received at the July 7, 2020 bid opening as non -responsive. 2) Award the Bid from July 27, 2020 and Authorize the General Manager to execute a construction services contract with West Coast Paving, Inc. for the AC Street Paving Repair 2020 Project for a total not to exceed amount of $95,000. 3) Authorize the transfer of $95,000 from the Water Operating Reserves to the Water General Fund. 9. Approve an Increase to the 2020 Annual Procurement Authority for Schneider Electric. Approve an increase in the annual procurement with Schneider Electric from $40,000 to $50,000 for FY20. Vice President Finn called for public comment, seeing none. Director Ellis moved, and Director Laliotis seconded, that the Board approve the Consent Cal- endar. The motion passed unanimously (4-0), by a roll call vote. President Bender was absent. ACTION ITEM(S) 10. Consideration to Adopt Resolution 2020-20, Authorizing the District Participation in the Coldstream BOLD Program. Adopt Resolution 2020-20 Authorizing Execution and Delivery of Joint Community Facilities Agreement in Connection with the Bond Opportunities for Land Develop- ment (BOLD) Program for the Coldstream Project in the Town of Truckee by the General Manager. Brian Wright provided a presentation (available upon request). Vice President Finn called for public comment. Seeing none, closed public comment. Director Ellis moved, and Director Aguera seconded, that the Board approve the Consent Cal- endar. The motion passed unanimously (4-0), by a roll call vote. President Bender was absent. 11. Consideration for Approval of an Amendment to the Coldstream Development and Reim- bursement Agreement with Coldstream Properties, LLC Approve the First Amendment to the development and reimbursement agreement and authorize the General Manager to execute the First Amendment to Phase 3 Final Development Agreement and Reimbursement Agreement between the Truckee Donner Public Utility District and Coldstream Properties, LLC for Construction of Cer- tain Potable Water System Improvements. Brian Wright provided a presentation (available upon request). Vice President Finn called for public comment. Seeing none, closed public comment. Board Comments: • Prices have increased in the last few years for tank builds. General Manager Scherzinger stated: • Staff is working with the California Parks to obtain an easement for this tank. • Prices have increased due to: o Geo tech testing. o Ground preparation and removal of the old tank. o The terrain in this area is complicated. Director Laliotis moved, and Director Ellis seconded, that the Board approve the Consent Cal- endar. The motion passed unanimously (4-0), by a roll call vote. President Bender was absent. ROUTINE BUSINESS 12.Approval of the Minutes of July 15, 2020. Vice President Finn called for public comment, seeing none. Director Ellis moved, and Director Laliotis seconded, that the Board approve the staff recom- mendation. The motion passed unanimously (4-0), by a roll call vote. President Bender was absent. ADJOURNMENT - 6:47 p.m. There being no further business before the Board, the meeting was adjourned to the next scheduled regularly scheduled meeting of the Truckee Donner Public Utility District on Sep- tember 2, 2020 at 6:00 p.m. TRUCKEE DONNER PUBLIC UTILITY DISTRICT Christa Finn, Vice President Respectfully Submitted, Shanna D. Kuhlemier, CMC, District Clerk