HomeMy WebLinkAbout17 Water Rates0 TRUCKEE
DONNER
Public
Utility
District
MEETING DATE: October 7, 2020
To: Board of Directors
AGENDA ITEM #17
FROM: Brian Wright, Assistant General Manager/Water Utility
Director
SUBJECT: Workshop #2 - Water Utility Rate Study 2020
APPROVED BY
Brian Wright, Assistant General Manager/Water Utility Director
RECOMMENDATION:
1.) Approve water rates for FY2021-2025;
2.) Approve the notice of proposed water rate increases for FY2021-2025 as
substantially completed;
3.) Set a Public Hearing for December 2, 2020 to receive input related to
proposed water rate increases.
BACKGROUND:
This is the second of two workshops scheduled as part of the District's public process for
conducting a water rate study, review cost of service, and finally the adoption of water utility
rates beginning in FY 2021. Following review of the finalized water rate and cost of service
study, as well as proposed water rate design scenarios, staff is recommending approval of
a water rate increase for FY2021-2025 and the scheduling of a public hearing.
The development and adoption of cost -based water utility rates, fees and charges is
integral to the District's ability to effectively fund the construction, maintenance and
operation of a safe, reliable and sustainable public water system. The water utility rate
development process includes:
• Revenue and Cost of Service Analysis
• Design of a Multi -year Rate Plan
• Prop 218 Process
• Adoption by Board of Directors
In 2015 the Board adopted Ordinance 2015-01 setting the maximum water rate increases
for FY16-20. The resulting Board approved water rates schedule will expire at the end of
Page 1 of 5
FY20:
Fiscal Year
1 2016
2017
2018
2019
2020
Approved Maximum Rate Increase
1 6%
5%
3%
3%
3%
As discussed at the September 2, 2020 Board meeting, in preparation for the proposal of
new water rates and eventual adoption by the Board, the District approved a professional
services contract with Farr West Engineering for the development of an updated 10-year
Capital Improvement Plan (CIP), and HDR Engineering to conduct the 2020 Water Rate
Study Update.
The District's updated Water Infrastructure 10-year CIP was presented to the Board for
review at the meeting held on May 20, 2020. The completion of the updated CIP plan
revealed the District would require significant increases in rate funded capital expenditures
over the next 10 years in order to address the ongoing need to harden water system
reliability with additional emergency power supply generators, construction of additional
pipelines for system redundancy, continued maintenance of critical water system facilities
as well as replacing other facilities approaching the end of their useful life. Based upon an
assessment of water system infrastructure and operational needs, the CIP study
conducted by Farr West Engineering identified an annual capital budget equivalent of
approximately $7M. This is a significant increase from recent annual budget targets of
approximately $2.3M.
Utilizing the updated Water Infrastructure 10-year CIP, the water rate study completed by
HDR Engineering is intended to align rate generated revenues with the District's financial
goals. Some additional concerns to be accounted for in the 2020 Water Rate Study
Update are:
• Significant and yet to be determined unfunded State mandates associated with
water use reduction and water loss performance standards; and
• Address the continuing rise in costs exceeding that of inflationary expectations for
general repair and replacement services and materials.
At the September 2, 2020 Board meeting staff and HDR Engineering presented three
potential water rate design scenarios (provided below), outlining the fiscal impacts to the
District's water utility operating and capital budgets, projected utility reserve fund balances,
as well as the estimated increases in monthly water bills for the average TDPUD customer.
• Scenario 1: A baseline annual water rate increase consistent with the rate of
inflation. In this rate design the District's current annual capital budget targets of
$2.OM to $2.5M would remain in place with no additional spending
• Scenario 2: An annual rate increase from 2021-2025, equivalent to a cumulative
average monthly residential bill increase of $20.32 over five years. This rate
scenario provides for a gradual increase in annual rate funded capital investment
starting at $2.75M in 2021 and increasing incrementally to $4M in 2025. There
Page 2 of 5
would be a very moderate initial draw on reserve balances, but ultimately meeting
the Water Utility Reserve Balance Goals in 2025
• Scenario 3: A series of annual water rate increases designed to generate the
necessary financial capacity to meet the identified capital needs of the District.
This rate scenario accounts for the annual capital budget requirements identified
in the District's updated 10-year CIP starting with $6.7M in 2021 and increasing
incrementally to $7.1 M in 2025.
Following the presentation and subsequent workshop discussions, the Board directed staff
and HDR Engineering to develop revised rate design proposals that would better position
the District financially to address the significant capital improvement needs identified in the
updated 10-year CIP, in addition to building utility reserve fund balances to meet budgetary
goals.
Based upon the feedback received in the first workshop, staff and HDR Engineering have
completed the second phase of the water rate study, incorporating the cost of service
review data, and providing two additional water rate designs proposals for consideration. A
copy of the proposed rate design scenarios have been included with this staff report as
Attachment 1.
Scenario 4: An average year over year annual water bill increase of
approximately $5.91 /month. This rate design scenario builds water utility reserve
fund balances to nearly $9.8M in FY2025, and incrementally increase annual
capital expenditures to $6.5M in FY 2025 through a combination of rate generated
revenue and additional debt service
Scenario 5: An average year over year annual water bill increase of
approximately $7.10/month. This rate design scenario builds water utility reserve
fund balances to nearly $7.5M in FY2025, and incrementally increase annual
capital expenditures to $8.1 M in FY 2025 through a combination of rate generated
revenue and additional debt service
Staff is recommending a rate design in alignment with scenario 5 as it provides a year over
year increase in annual water utility revenue of approximately $1.4M, while incrementally
building toward the District's water utility capital investment needs and reserve fund
balance goals over the course of the next five years. The proposed scenario will have an
average cumulative net rate increase of approximately $35.52/month for the average
TDPUD water utility customer over the course of the 5-year rate plan.
A presentation has been prepared for this workshop to facilitate a review and discussion of
the revised water rate design scenarios, cost of service analysis as well as the various
components of the rate structures.
The District's water utility rates are adopted by the Board of Directors and are subject to
the provisions of California Proposition 218 (Prop 218). Prop 218, also known as the "Right
to Vote on Taxes Act", was adopted in 1996. In the State of California, utility rates for the
consumption of water adopted by a government agency are considered "property -related
Page 3 of 5
fees" and are subject to Prop 218.
Compliance with CA Prop 218 requires the following criteria be met:
• Water rates must be based on actual cost of service;
• District must provide notification by mail to parcel owners within the District
boundaries of the intended rate adjustments;
• District must hold at least one public hearing not sooner than 45 days after the
mailing of notices;
• District must provide an opportunity for parcel owners to formally protest rate
increase (requires majority protest to reject rate increase);
• If proposed rates are not rejected, they may become effective 30 days after the
public hearing and adoption by ordinance.
In order to meet the requirements of Prop 218, the following timeline has been
implemented:
• September 2, 2020 — Workshop #1 to review the results of the rate study and
proposed new rates;
• October 7, 2020 - Workshop #2, Approval of new water rates and schedule a
public hearing;
• October to November — Notification and advertisement of scheduled public
hearing
• December 2, 2020 — Hold public hearing regarding proposed water rates and
adopt ordinance setting new water utility rates
• January 1, 2021 — New water utility rates become effective
Staff will issue notifications of the proposed water utility rate increase and public hearing
date to owner(s) of record for all parcels receiving potable water service from the District no
later than October 16, 2020. A substantially completed copy of the proposed notification
(pending rate approval) has been included with this staff report as Attachment 2.
This workshop is being conducted in support of the following District objectives and goals:
1.05.020 Objectives:
3. Provide reliable and high quality water supply and distribution system to meet current
and future needs
1.05.030 Goals:
1.1 Conduct the District's business in a legal, ethical, open, and transparent manner
6.0 Manage the District in an effective, efficient and fiscally responsible manner
FISCAL IMPACT:
Page 4 of 5
This item includes a recommendation to the Board to approve and set water rates for
FY2021-2025. The approved water rates will have a direct impact on annual water utility
rate generated revenues and budgeted expenditures for water utility operations and capital
improvements over the next 5 years.
ATTACHMENTS:
1. Truckee Donner PUD Water Utility Revenue Requirement Summary Scenarios 4-5
(HDR Engineering)
2. Notice of Public Hearing for Proposed Water Rate Increases for 2021-2025
Page 5 of 5
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