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Home My WebLink About10, Pioneer Trail Pipeline Design Contract November 4, 2020 Pipeline Design ContractConsideration for Approval of the Pioneer Trail ACTION ITEM #10 •BACKGROUND / HISTORYBACKGROUND / HISTORY Pioneer Trail Pipeline Design ContractPioneer Trail Pipeline Design Contract 500 residential unitsout of the subdivision is expected to include an additional -Full build•water demandThe subdivision represents approximately 44% of the District’s total •country ski facility-Cross•Downhill ski hill•Golf course•use commercial-Multi•family residential-400 multi•family homes in addition toThe Tahoe Donner subdivision consists of approximately 5,600 single •BACKGROUND / HISTORYBACKGROUND / HISTORY Pioneer Trail Pipeline Design ContractPioneer Trail Pipeline Design Contract the early 1970s and are approaching the end of their useful lifeThe pipeline, storage tanks, and booster stations were constructed in •Tahoe Donner subdivisionstations to account for the significant change in elevation into the and lift forebaysThe storage tanks and pump facilities serve as •tank and booster pump facilitiesthrough a single 14” welded steel pipeline along with two storage Currently the entire subdivision’s potable water supply is conveyed •BACKGROUND / HISTORYBACKGROUND / HISTORY Pioneer Trail Pipeline Design ContractPioneer Trail Pipeline Design Contract Blvd. and Lamplighter WayNorthwoodsconnection to existing 16” pipeline at the intersection of -To the west •Comstock Driveconnection to existing 24” pipe near Pioneer Trail and -To the east •A proposed routing for the new pipeline has been identified•pipeline will be sufficientRecently updated water demand projections indicate a 16” diameter •Included in the current Water System Master Plan•system pipeline into the Tahoe Donner SubdivisionThe District has identified the need to construct a second water Pioneer Trail Pipeline Design Contract BACKGROUND / HISTORYBACKGROUND / HISTORY Pioneer Trail Pipeline Design Contract •BACKGROUND / HISTORYBACKGROUND / HISTORY Pioneer Trail Pipeline Design ContractPioneer Trail Pipeline Design Contract the Town as they become availableThe District will be identifying opportunities to coordinate efforts with •BlvdTown of Truckee’s planned extension of Pioneer Trail to Northwood's The proposed pipeline alignment will generally follow the route of the •BACKGROUND/HISTORYBACKGROUND/HISTORY Pioneer Trail Pipeline Design ContractPioneer Trail Pipeline Design Contract pipeline routes have been identified Dependent on the final creek crossing location, two alternative •Staff has identified at least two potential crossing locations•of Trout CreekThe proposed route of the Pioneer Trail Pipeline requires a crossing Pioneer Trail Pipeline Design Contract BACKGROUND / HISTORYBACKGROUND / HISTORY Pioneer Trail Pipeline Design Contract •NEW INFORMATIONNEW INFORMATION Pioneer Trail Pipeline Design ContractPioneer Trail Pipeline Design Contract Pump station design•Trout Creek crossing design•Overall pipeline design•includes the following requirementsThe District is currently in the design phase of the project that •Construction of a new water storage tank at the 6170 Tank facility•Construction of a new pump station•Pioneer Trail Pipeline (second pipeline to Tahoe Donner)•improvement project that will include the followingThe Pioneer Trail Pipeline Project is one component of a larger capital •NEW INFORMATIONNEW INFORMATION Pioneer Trail Pipeline Design ContractPioneer Trail Pipeline Design Contract Waterworks Engineers, Roseville, CA•SCO Engineering, Grass Valley, CA•and Associates, Reno, NVLumos•Farr West Engineering, Reno, NV•Eastern Sierra Engineering, Reno, NV•Five proposals were received in response to the RFP•Pipeline hydraulic transient analysis•Trout Creek crossing design engineering•Scope of work this RFP included•for engineering design servicesIn September 2020 the District issued a Request for Proposals (RFP) •NEW INFORMATIONNEW INFORMATION Pioneer Trail Pipeline Design ContractPioneer Trail Pipeline Design Contract Cost (20%)•References (10%)•control (5%)The firm’s procedures, methodology and quality assurance/quality •Experience of project team with similar pipeline design projects(20%)•Experience of the firm with similar pipeline design projects (15%)•Proposed scope of work and project methodology (30%)•following criteriaA staff committee was selected to evaluate the proposals on the •SCO EngineeringEastern Sierra Engineering& AssociatesLumosFarr West Engineeringworks EngineersWaterRankConsulting Firm ProposalTechnical NEW INFORMATIONNEW INFORMATION Pioneer Trail Pipeline Design ContractPioneer Trail Pipeline Design Contract based upon committee scoringReview of the technical proposals resulted in the following ranking •Farr West EngineeringSCO EngineeringWaterworks EngineersEastern Sierra EngineeringAssociatesLumosRankConsulting Firm Cost Proposals NEW INFORMATIONNEW INFORMATION Pioneer Trail Pipeline Design ContractPioneer Trail Pipeline Design Contract Review of the proposed costs resulted in the following ranking •SCO EngineeringEastern Sierra Engineering& AssociatesLumosFarr West EngineeringEngineersWaterworksRankConsulting FirmFinal Scoring of Proposals NEW INFORMATIONNEW INFORMATION Pioneer Trail Pipeline Design ContractPioneer Trail Pipeline Design Contract engineering design work associated with this projectservices contract be awarded to Waterworks Engineers for the Based upon the final scoring, staff is recommending a professional •were determinedThe final aggregate ranking (technical and cost) of the proposals •NEW INFORMATIONNEW INFORMATION Pioneer Trail Pipeline Design ContractPioneer Trail Pipeline Design Contract The anticipated timeline for the overall capital improvement project •FISCAL IMPACTFISCAL IMPACT Pioneer Trail Pipeline Design ContractPioneer Trail Pipeline Design Contract the overall capital improvement projectThe engineering services identified in this item are in preparation for •Operations Budget21 Water This project was not included in the Board approved FY2020•order authorization for a total amount of $110,000Waterworks Engineering in the amount of $99,881 plus a 10% change Staff is recommending approval of a professional services contract to •FISCAL IMPACTFISCAL IMPACT Pioneer Trail Pipeline Design ContractPioneer Trail Pipeline Design Contract The District's target balance is $4M•will leave a balance of $1,506,000Transfer of funds from the capital reserves in the amount of $110,000 •$1.6M with sufficient funds for this itemThe current Water Capital Reserve Fund balance is approximately 1.RECOMMENDATIONRECOMMENDATION Pioneer Trail Pipeline Design ContractPioneer Trail Pipeline Design Contract Fund to the Water General Fund Approve the transfer of $110,000 from the Water Capital Reserve 2.$110,000the Pioneer Trail Pipeline Project in an amount not to exceed contract with Waterworks Engineers to provide design assistance for Authorize the General Manager to execute a professional services