HomeMy WebLinkAbout6 Emergency Procurement
November 18, 2020 Valley SubstationMartisTransformer Bushings for Ratification of the Emergency Procurement of ACTION ITEM #6
•BACKGROUND / HISTORYBACKGROUND / HISTORY Valley Sub Transformer BushingsMartisValley Sub Transformer BushingsMartis switches, relay protection systems, and battery banks, manual reclosersTransformer
s, voltage regulators, circuit switcher, •of major equipment includingdepth inspections and testing -Substation testing services include in•Amount not to exceed $79,494•NCPA Support
Services AgreementPower Services (NCPS) to perform testing under NorCalContract is for •October 7, 2020 MeetingBoard approved a contract for substation testing services at the
•NEW INFORMATIONNEW INFORMATION Valley Sub Transformer BushingsMartisValley Sub Transformer BushingsMartis Emergency procurement permitted by District Code Section 3.08.100.2•replacement
before peak system loads in DecemberGeneral Manager declared an emergency situation to expedite •are replacedenergized until bushings Valley Substation cannot be safely reMartis•they
can fail catastrophicallyTesting company recommends immediate replacement of bushings, since •transformers, about 38 years oldBushings are original to •testing (7 of 8)side transformer
bushings failed High •early Novemberwas completed in Testing
•12/15/20Line Valley Substation OnMartis12/11/20to 12/1Replacement Work12/7/20to 11/30Expected Delivery of Bushings11/18/20Ratification of Emergency ProcurementProposed11/16/20Amendment
with NCPA/Materials Ordered11/11/20General Manager notified BoardDateTask Bushing Replacement Schedule ValleyMartis NEW INFORMATIONNEW INFORMATION Valley Sub Transformer BushingsMartisValley
Sub Transformer BushingsMartis Anticipated timeline for replacement•$66,207, plus tax and freightquote to purchase bushings and perform replacement is NCPS
•FISCAL IMPACTFISCAL IMPACT Valley Sub Transformer BushingsMartisValley Sub Transformer BushingsMartis workSufficient funds exist within the Board Approved FY20 Budget for this •BudgetElectric
Department has positive financial forecast for Operating •Transformer bushing replacement not a budgeted repair expense
1.RECOMMENDATIONRECOMMENDATION Valley Sub Transformer BushingsMartisValley Sub Transformer BushingsMartis plus tax and freight.increase the contract from $79,494 to an amount not to
exceed $145,701, Power Services (Attachment 1). This revision will NorCalservices with the Support Services Program Agreement with NCPA for substation testing necessary documents,
in the amount of $66,207, plus tax and freight, to the General Manager to execute an amendment, and all Authorize 2.Valley Substation, Martisreplacement of eight 120kV bushings for
the power transformers at Ratify the General Manager’s emergency procurement action for the