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Home My WebLink About14 Annual Procurements 2021AGENDA ITEM________ Page 1 of 2 DATE: December 2, 2020 TO:Board of Directors FROM: Michael R. Salmon, Chief Financial Officer SUBJECT: Consideration of FY21 Annual Contract and Procurements APPROVED BY_______________________________ Michael R. Salmon, Chief Financial Officer RECOMMENDATION: 1) Authorize the routine annual procurements totaling $7,432,675 from the vendors listed in attachments 1, 2, and 3. 2) Authorize the General Manager to execute the required documents necessary to procure the products and services listed in attachments 1, 2, and 3. DISCUSSION: District Code requires Board approval for all procurements over $15,000. Each year, staff has presented annual procurements to the Board for approval before each fiscal year. Materials, supplies, and services procured under this action are routine and recurring in nature. Considering approval for these items in one Board action streamlines the process, providing savings to the District by significantly reducing administrative costs that would be incurred with multiple actions. The following general categories of procurements are summaries of the detailed lists in Attachments 1, 2, and 3. 1)Sole Source Procurements: Attachment 1 is a list of vendors that provide unique products and services to the District totaling $2,674,800 in FY21. This procurement list includes specialized software, hardware, and unique services. 2)Competitively Bid Procurements – Other Government Agency: Attachment 2 lists the vendors which are competitively bid by another government agency as allowed by District Code, Title 3, Section 3.08.060. The advantage of this is that the District is usually able to take advantage of discounted pricing and reduced administrative costs. These procurements total $105,000 for FY21. 14 Page 2 of 2 3)Competitively Bid Procurements - Multi-Year Contracts & Contract Extensions: Attachment 2 also includes the list of contracts previously bid by the District that either cover multiple years or have provisions for contract extensions. These procurements total $1,674,430 for FY21. 4)Competitively Bid Procurements: Attachment 3 is a list of vendors who provide products and services which went through a Request for Proposal or Request for Bid process by the district this year for services and materials to be rendered in FY21.The total procurement of $2,978,445 is broken into two categories, contracts awarded to the lowest responsive candidates for $2,051,445 and contracts awarded to the most qualified candidates for $927,000. These procurements primarily include electric and water materials and supplies. FISCAL IMPACT: Funding for these procurements is included in the FY21 Budget. ATTACHMENTS: 3, as detailed previously Sole Source Procurements 2021 Annual Vendor Products and Services Value Advanced Communication Technology Services (ACTS)IT: Fiber Optic Splicing and Testing 50,000 Alpha Omega Wireless, Inc.IT: Wireless Communications 20,000 Aclara and Neptune Water: Meters and MTU's 150,000 AutoDesk IT: Electric and Water Engineering Software 20,000 Motorola (Avigilon)IT: Camera VMS Software 20,000 VMWare IT: Software, Maintenance & Support 20,000 CDS Global Customer Service: Remittance Processing 20,000 Microsoft IT: Computer Software, Maintenance & Support 40,000 Cisco Network Equipment (via NetXperts, AMS, SHI & WWT)IT: Network Hardware 100,000 Cisco Smartnet (via WWT & NetXperts)IT: Network Hardware & Software Support 50,000 Citrix IT: Virtual Desktops 20,000 Cooper Power Systems (Distributor = Anixter)Electric: Reclosers & Controls 200,000 Cooperative Response Center Customer Service: After-hours Answering Service 35,400 Darktrace IT: Cyber Security 40,000 ESRI GIS: Software & Support 40,000 Fortinet IT: Software & Support 150,000 Four Winds IT: Digital Media 45,000 General Pacific Inc.Electric: Meters and Locking Rings 240,000 Inertia Engineering Electric: Distribution Switches 50,000 Logi Analytics, Inc.IT: Computer Software, Maintenance & Support 30,000 National Information Systems Cooperative Customer Service and Accounting: Software, Support & Billing 320,000 Milsoft Electric: Electric Engineering Software 20,000 Nutanix Electric and Water: Server Hardware & Software 40,000 Okonite Electric: Underground Cable 400,000 Schneider Electric (E&M, Wonderware & Modicon)IT: Water SCADA Software & Support 50,000 Schneider Electric (Telvent)GIS: Computer Software, Maintenance & Support 40,000 Schneider Electric (APC)GIS: Computer Software, Maintenance & Support 10,000 Silver State International Electric and Water: Truck Repair 45,000 Survalent IT: Electric SCADA Software & Support 35,000 Tait/Harris IT: Communications 35,000 Tableau Electric and Water: Business Intelligence Software 20,000 Tantalus IT: Electric AMI Software Support & Maintenance 75,000 Tahoe Forest Hospital Human Resources: Employee Training and Screening 19,400 TESCO Controls, Inc.IT: Communications 20,000 Tri Sage Consulting Electric: Engineering Support 180,000 Veeam Electric and Water: Backup and Recovery Software 25,000 Total $2,674,800 ATTACHMENT 1 TRUCKEE DONNER PUBLIC UTILITY DISTRICT Annual procurements greater than $15,000 FY21 Other Government Agency Competitive Procurements 2021 Annual Vendor Products and Services Value Anixter, Inc.IT and GIS: Hardware expenses $25,000 CDW Government Inc.Electric and Water: Mobile computers 30,000 Graybar IT: SCADA Hardware, Software & Support 50,000 Total $105,000 Multi-Year Contracts- Extending for One Year 2021 Annual Vendor Products and Services Value Debbie Madera's Complete Cleaning Service Facility: Janitorial $75,600 ESCI Human Resources: Employee Training 40,000 Poulin Steel Electric and Water: Welding Services 25,000 Wright Tree Service Electric: Line Clearance and Tree Trimming 1,500,000 Cummins Electric: Generator Maintenance 33,830 Total $1,674,430 ATTACHMENT 2 TRUCKEE DONNER PUBLIC UTILITY DISTRICT Annual procurements greater than $15,000 FY21 Competitive Procurements - Award to Lowest Responsive 2021 Annual Vendor Products and Services Value Anixter Electric: Padmount Switchgear 250,000 One Source Electric: Electric Materials-Market Basket 400,000 Anixter Electric: Current Limiting Fuse 200,000 One Source Electric: Single Phase Pad Mounted Transformers (Schedule B)150,000 One Source Electric: Single Phase Pole Mounted Transformers (Schedule A)150,000 GEXPRO Electric: Three Phase Pad Mounted Transformers (Schedules C & D)250,000 Stella Jones Corp Electric: Wood Poles 150,000 Western Nevada Supply Water: Cla-Val Materials 75,000 Blue Locker Diving, LLC Water: Water Tank Cleaning & Inspection Project 16,445 Pace Supply, Inc Water: Water Materials-Market Basket 150,000 Teichert Rock Products Water: Aggregate Materials & Asphalt Materials 200,000 Thatcher Company of Nevada, Inc.Water: Water Treatment Supplies - Sodium Hypochlorite 40,000 West Coast Paving, Inc.Water: Slurry Seal Maintenance 20,000 Total $2,051,445 Competitive Procurements - Professional Services - Award to the Most Qualified Candidate 2021 Annual Vendor Products and Services Value Bragg Crane Services Inc Electric: On-Call Crane Services 125,000 RK Construction Electric: On-Call Construction Services 200,000 Road Safe Electric and Water: Traffic Control Services 425,000 Truckee Tahoe Home Improvement (Sears)Conservation: Refrigerator Recycling 17,000 Sierra Pipe and Supply Conservation: Toilet Exchange 20,000 Hunt and Sons Electric and Water: Fuel & Diesel 140,000 Total $927,000 Subtotal of Competitively Bid $2,978,445 Grand Total (atttachments 1, 2, and 3)$7,432,675 FY21 ATTACHMENT 3 TRUCKEE DONNER PUBLIC UTILITY DISTRICT Annual procurements greater than $15,000