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Home My WebLink About15 Draft MinutesMEETINGDATE:December2,2020TO:BoardofDirectorsFROM:ShannaD.Kuhiemier,CMC,DistrictClerkSUBJECT:ApprovetheMinutesoftheRegularMeetingofNovember4,2020andthespecialmeetingsforNovember13,2020,November17,2020,andNovember18,2020AGENDAITEM#15Page1of1CÜKEEDON1ER4Ii1IDIicUtilityDistrict REGULARMEETINGMINUTESNovember4,20201.CALLTOORDERThemeetingoftheBoardofDirectorsoftheTruckeeDonnerPublicUtilityDistrictwascalledtoorderat6:01p.m.intheTDPUDBoardroombyPresidentBender.Disclaimer:DuetotheCOVID-19situationandtheCaliforniaGovernor’sExecutiveOrders,thisBoardmeetingwasconductedwiththeBoardviavideo/teleconferencingmeasuresandlivestreamedontheDistrictwebsite.PubliccommentwasopenedusingemailandquestionsandanswersonZoom.2.ROLLCALLDirectorEllis,VicePresidentFinn,andPresidentBender.Absent:Directors:TonyLaliotisandJoeAguera.EMPLOYEESPRESENT:BrianWright,IanFitzgerald,StevenPoncelet,MikeSalmon,RemScherzinger,andShannaKuhlemier.CONSULTANTSPRESENT—SteveGross,DistrictCounsel.3.PLEDGEOFALLEGiANCE—defer.4.CHANGESTOTHEAGENDA-none.5.PUBLICINPUTPresidentBendercalledforpubliccomment,seeingnone.6.DIRECTORUPDATEDirectorEllis:.Throughreflectionduringtheelectionseason,theimportanceoflocalgovernmentisprevalent..AppreciatestaffandfellowBoardmembers,theDistrictandcommunity..StatedtheexperienceandrelationshipsthroughhistenureoftheDistrictareamazing.GENERALMANAGERICEOUPDATE7.GeneralManager/CEORemScherzingergaveupdatesregarding:.Waterwasa“banner”month.Ahugeincreasefromlastyear.0Increaseinpopulation.0Warmeranddryerfallthannormal..RPS6%LESS.Totalrenewablefortheyearonyear.0Lookingformorerenewableresources.0TCID,offeredpowerfornextyearatarateof28.00amwh..Expressedarealopportunitywiththosefolks..Financialsideseeingtheflatteningofthecurve..TwomembersofstafftestedpositiveCOVID-19.Thesearenon-workrelated. •pundiieueo81.1101PUfldetueseI1!dD]81M8LflWO]000’OI.I-$OJ8:SU]18L11eAoJddV.000’oI-I-$peeoxe01lOUUflOWUU!138r0]deU!Ied!dI!1]88UO!deL11Jo83U1S!SSU6!Sepep!AoJdosJeeu!6u3SNJOMJ8TMq1M13J1uo3S83!M8SIU0!SS80Jd12einoexeoe6uieueoeqez!]oqny13810JdeU!Ied!dI!]LJeeuo!eL1eous!ss\iu6!seQwiopejoT3J1UOQseo!AJesIU0!SSeOJdOPJ1MVO.ts)Iii3iiNOIIOVuesq8J8Men6’jpuS!1O!I7SJOT3e]!Q810AII3110]Aq‘(o-e)AISfl0W!UUflpessduo!lowequeioiues-U0381fleAo]ddp.ioeq‘pepuo3esUU!duep!seJe3!Apu‘peAowiepueuep!seJeuoubu!ees‘uewwoooiqnUiope3iepueluep!se]deejonioUMOI:AuI.-OOE-6i-pu9I--OO-6I.SJ8WflI83JdAUflOQ12A-ej\j6U!U]83UOQJo11!TobeNSj3!J1S!QeLflsOD/J86eUeV’JI]8UOeL1TU!OddVsJo1!1o6eNAiedoid1U!OUUV6IN3SNOOe3!MesII3UOJOse!J1puflOqOep!snoU8)jeiSe3qeA13!J1S!G°S8!J-punoqonoP!JS!G6U!UUflJosoopu13!J1S!Poep!SlflOseeAoidweqMesuedxo.lnosanai83JONJOMeioeqSUO!TflIOSJO6U!N0070AII3h!3edSseeAoidwemowoiseuoqoqM‘siuewwooosoo:SuewwoQJ0138J!Gindu!oiqndON(isenbeiuodnuo!T1uesaId)S1!AAI!Wpu‘UA!IIfl9APU8M‘leleDuodU8A819uo!ueseJApnigSP88N6U!SflOHeeAoidw3OM8!A-05A3UO6V6U!SflOH83JONJOM8OLeeorniequoepdneqeA!e3eH•Aoue6V6U!SflOH83JON]OMeoqeeejornequouo!TTueseJd8NOIIVIN3S3Hdei66u!Lflewoso6U!UU!68eooio7VD•AeMnsDUA1!UflWW03woijUO!d!3flJdoieAeipoojuidequopq6U!NJOMS!W8UO!leO!UflWWOOpu1U8WUOIOA8pspe[oidpusepeqoseo6oesU8I3°•sio6eq6UAeq3]O;pioqpu01SOfl)j0-U1Id3!6e1J1S..se1P!dJ.ioieiej6mosnpedleqHdI0i3!]1S!GeI1T18J2se3!o8AqOMeldoed°ewoqTU!W8JII!MewoqwoibUpj]OMo•enpeqospe1IOS!eowoSM8]3p8AO,AJ0 BrianWrightprovidedapresentation(availableuponrequest).PresidentBendercalledforpubliccomment,seeingnone.BoardComments:.Thegeotechnicalanalysiswouldidentifyanyfaultsinthearea..Thereissignificantelevationchangeontheeastend..GreatreportandthecitizensinTahoeDonnerwillbenefit..Oneofthemanyprojectsthatsupportarateincrease..Robustpublicoutreachwillbecompleted..ThereisapotentialmultiagencyprojectwiththethirdaccessroadtheTownhasplanned.VicePresidentFinnmoved,andDirectorEllisseconded,thattheBoardapprovethestaffrecommendation.Themotionpassedunanimously(3-0),byarollcallvote.DirectorsLaliotisandAguerawereabsent11.ConsiderationforApprovaloftheAirportWellMaintenanceChangeOrder.AuthorizetheGeneralManagertoexecuteachangeorderforthe2020AirportWellMaintenanceContractwithWellIndustries,Inc.intheamountof$24,694.32,forarevisedtotalcontractamountnottoexceed$79,194.20plustax.BrianWrightprovidedapresentation(availableuponrequest).PresidentBendercalledforpubliccomment,seeingnone.BoardComments:.Columnalignmentisacontributingfactorforashorterlifecycle..Thegroundisabrasiveandsandy..Staffusedvideotechnologytomodulateandextendusefullife..Greatprojectandagreatfieldtriptounderstandwateroperations.DirectorEllismoved,andVicePresidentFinnseconded,thattheBoardapprovethestaffrecommendation.Themotionpassedunanimously(3-0),byarollcallvote.DirectorsLaliotisandAguerawereabsentROUTINEBUSINESS12.ApprovaloftheTreasurer’sReport:November2020a)ApprovaloftheTreasurer’sreportoffundbalancesfortheMonthEndedSeptember2020.VicePresidentFinnmoved,andDirectorEllisseconded,thattheBoardapprovethestaffrecommendation.Themotionpassedunanimously(3-0),byarollcallvote.DirectorsLaliotisandAguerawereabsentb)ApprovalofdisbursementsforOctober2020. PresidentBendercalledforpubliccomment,seeingnone.DirectorEllismoved,andVicePresidentFinnseconded,thattheBoardapprovethestaffrecommendation.Themotionpassedunanimously(3-0),byarollcallvote.DirectorsLaliotisandAguerawereabsent13.ApprovetheMinutesofMinutesofSpecialMeeting,September16,2020,RegularMeet-ing,October7,2020andSpecialMeeting,October21,2020.PresidentBendercalledforpubliccomment,seeingnone.DirectorEllismoved,andVicePresidentFinnseconded,thattheBoardapprovethestaffrecommendation.Themotionpassedunanimously(3-0),byarollcallvote.DirectorsLaliotisandAguerawereabsentADJOURNMENT-7:27p.m.TherebeingnofurtherbusinessbeforetheBoard,themeetingwasadjournedtothenextscheduledregularlyscheduledmeetingoftheTruckeeDonnerPublicUtilityDistrictonDecember2,2020at6:00p.m.TRUCKEEDONNERPUBLICUTILITYDISTRICTJeffBender,PresidentRespectfullySubmitted,_______________ShannaD.Kuhiemier,CMC,DistrictClerk SPECIALMEETINGMINUTESNovember13,20201.CALLTOORDERThemeetingoftheBoardofDirectorsoftheTruckeeDonnerPublicUtilityDistrictwascalledtoorderat10:04a.m.byPresidentBender.Disclaimer:DuetotheCOVID-19situationandtheCaliforniaGovernor’sExecutiveOrders,thisBoardmeetingwasconductedwiththeBoardviavideo/teleconferencingmeasuresandlivestreamedontheDistrictwebsite.PubliccommentwasopenedusingemailandquestionsandanswersonZoom.2.ROLLCALLDirectors:JoeAguera,TonyLaliotis,VicePresidentChristaFinn,BobEllis,andPresidentJeffBender.EMPLOYEESPRESENT:RemScherzingerandShannaKuhlemierCONSULTANTSPRESENT—SteveGross,DistrictCounsel.4.CHANGESTOTHEAGENDA-noneCLOSEDSESSION5.ClosedSessionPursuanttoGovernmentCodeSection54957,PublicEmployeePerformanceEvaluation—GeneralManager’sPerformanceReview.NoReportableAction.PresidentBendercalledforpubliccomment.ADJOURNMENT-12:04p.m.TherebeingnofurtherbusinessbeforetheBoard,themeetingwasadjournedtothenextregularlyscheduledmeetingoftheTruckeeDonnerPublicUtilityDistrictonDecember2,2020at6:00p.m.TRUCKEEDONNERPUBLICUTILITYDISTRICTJeffBender,PresidentRespectfullySubmitted,_______________ShannaD.Kuhlemier,CMC,DistrictClerk SPECIALMEETINGMINUTESNovember17,20201.CALLTOORDERThemeetingoftheBoardofDirectorsoftheTruckeeDonnerPublicUtilityDistrictwascalledtoorderat3:00p.m.byPresidentBender.Disclaimer:DuetotheCOVID-19situationandtheCaliforniaGovernor’sExecutiveOrders,thisBoardmeetingwasconductedwiththeBoardviavideo/teleconferencingmeasuresandlivestreamedontheDistrictwebsite.PubliccommentwasopenedusingemailandquestionsandanswersonZoom.2.ROLLCALLDirectors:JoeAguera,TonyLaliotis,VicePresidentChristaFinn,BobEllis,andPresidentJeffBender.EMPLOYEESPRESENT:RemScherzingerandShannaKuhlemierCONSULTANTSPRESENT—SteveGross,DistrictCounsel.3.PLEDGE—defer.4.CHANGESTOTHEAGENDA-none.CLOSEDSESSION5.ClosedSessionPursuanttoGovernmentCodeSection54957,PublicEmployeePerormanceEvaluation—GeneralManager’sPerformanceReview.NoReportableAction.PresidentBendercalledforpubliccomment,seeingnone.ADJOURNMENT-4:00p.m.TherebeingnofurtherbusinessbeforetheBoard,themeetingwasadjournedtothenextregularlyscheduledmeetingoftheTruckeeDonnerPublicUtilityDistrictonDecember2,2020at6:00p.m.andthenextspecialmeetingonNovember18,2020.TRUCKEEDONNERPUBLICUTILITYDISTRICTJeffBender,PresidentRespectfullySubmitted,_______________ShannaD.Kuhlemier,CMC,DistrictClerk SPECIALMEETINGMINUTESNovember18,20201.CALLTOORDERThemeetingoftheBoardofDirectorsoftheTruckeeDonnerPublicUtilityDistrictwascalledtoorderat6:00p.m.byPresidentBender.Disclaimer:DuetotheCOVID-19situationandtheCaliforniaGovernor’sExecutiveOrders,thisBoardmeetingwasconductedwiththeBoardviavideo/teleconferencingmeasuresandlivestreamedontheDistrictwebsite.PubliccommentwasopenedusingemailandquestionsandanswersonZoom.2.ROLLCALLDirectors:JoeAguera,TonyLaliotis,VicePresidentChristaFinn,BobEllis,andPresidentJeffBender.EMPLOYEESPRESENT:RemScherzingerandShannaKuhlemierCONSULTANTSPRESENT—SteveGross,DistrictCounsel.3.PLEDGE—defer.4.CHANGESTOTHEAGENDA-none.CONSENT5.ConsiderationofProfessionalServicesAgreementwithEastRiverPublicRelationsCon-tract.a)AuthorizetheGeneralManagertoexecuteacontractamendmentandallnecessarydocumentswithEastRiverPR(Attachment1),increasingtheamountby$3,000foranewnottoexceedcontracttotalof$17,900forFY20;andb)AuthorizetheGeneralManagertoexecuteaProfessionalServicesAgreement,andallnecessarydocuments,withEastRiverPR(Attachment2)inanottoexceedamountof$20,000forprofessionalservicesrelatedtoFY21publicrelations.PresidentBendercalledforpubliccomment,seeingnone.DirectorEllismoved,andDirectorLaliotisseconded,thattheBoardapprovetheconsentcal-endar.Themotionpassedunanimously(5-0),byarollcallvote.ACTIONITEM(S)6.RatificationoftheEmergencyProcurementofTransformerBushingforMartisValleySub-station.a)RatifytheGeneralManager’semergencyprocurementactionforthereplacementofeight120kVbushingsforthepowertransformersatMartisValleySubstation,and;b)AuthorizetheGeneralManagertoexecuteanamendment,andallnecessarydocuments,intheamountof$66,207,plustaxandfreight,totheSupportServicesProgramAgreementwithNCPAforsubstationtestingserviceswithNorCalPowerServices(Attachment1).Thisrevisionwillincreasethecontractfrom$79,494toanamountnottoexceed$145,701,plustaxandfreight. JoeHorvathprovidedapresentation(availableuponrequest).PresidentBendercalledforpubliccomment,seeingnone.BoardComments:.Clearandconciseabouttheexpediency..Thereplacementpartsandthesametypebutwithupdatedmaterialsandtechnology..Questioneditstaffhadusedthiscompany,howoftenweinspectthesecomponents.0Questionedifourinspectionsarebehindwiththissignificantfind?Orifweneedtoaddadditionalinspections?JoeHorvath,ElectricUtilityDirector!AssistantGeneralManagerstatedhewouldhavetolookintothat.DirectorAgueramoved,andVicePresidentFinnseconded,thattheBoardapprovethestaffrecommendation.Themotionpassedunanimously(5-0),byarollcallvote.CLOSEDSESSIONPresidentBendercalledforpubliccomment.PresidentBenderannouncedhereceivedacopyofaletterfromBeckyMazzerandsignaturesfromapproximately29employees.PresidentBenderreadintotherecordattherequestofKimHarris“November18,2020PresidentBenderandmembersoftheBoard,ThankyoufortheopportunitytocommentpubliclyduringaBoardmeeting.InoticedthatthePublicCommentitemwasconvenientlyabsentfromtheBoard’sagendatonight.AsthisismyonlyopportunityasDirector-electtocommentpertheBrownAct,Iexpecttohavemycorn-mentsread.First,thankyoutotheTDPUDforsponsoringtheWildandScenicFilmFestival.Iwatchedallthefilmsandaminspiredbytheindependentfilmstoeducateourcommunitytotakestepstoensureourenvironmentispreservedforfuturegenerationstoenjoy.Next,Inoticedthattherehavebeenthreeclosed-sessionsmeetingstheBoardhashadoverthepastsixdays,includingtonight.ItappearsthattheclosedsessionisduetotheGeneralManagerperformancereviewandpotentialpublicemployeediscipline!dismissal!release,andappointmentofaninterimGeneralManager.Thisiscausingspeculationandfrustrationforme,andIexpectfrustrationfromthecommunityandemployees.TheBoardspentconsiderableeffortsincludingtimeandmoney(approx$90,000?)toselectaqualifiedGeneralManager.BoardmembersbraggedabouttheirhiringofRemScherzingerastheyfeltthathewasthebestcandidateamongthestringentrecruitingandhiringprocess.Iwastoldseveraltimesthattheprocessusedwasoneofthereasonsthecorrectpersonforthejobwasselected,andIagreethatRemwasagreatchoice. IamlookingforwardtoworkingwithRemandtherestoftheBoardtoensurethatourem-ployeesstaymotivated,ourDistrictistransparentandthatwearefiscallyresponsible.ThisappearstobeahastydecisionoftheBoardtogetridofanewemployee,anditisquestionableiftheBoardisexperiencedinmanagingitsonlyemployee.IhavesignificantexperiencewithhumanresourcesandfeelthatasaBoardmember,IwillbeanadvocatefortheDistricttoensuretheprocessfollowedandthereasonsbehindthispotentialactionarereasonableandappropriate.FrommyunderstandingfromRemsreportstotheBoard,hehasbeenbuildingtrustamongthestaffandcommunityandhasaddressedmanydifficultsituationsinaprofessionalmanner.WhywouldtheBoardchoosetolethimgo?Itdoesnotmakesense.IrequestthattheBoarddelayanyactionthatwouldreleaseRemfromhiscontractwiththeDistrictuntilIamsworninandamabletobeanactivememberoftheBoardtohelpnavigatethiscomplicatedprocesswithhonestyandintegrity.ThankyouforyourconsiderationandIlookforwardtobeingsworninandservingtheTruckeeDonnerPublicUtilityDistrictanditsratepayers.Respectfullysubmitted,KimHarrisBoard-electDirectorofTDPUD”PresidentBendercommentedduringthereadingthattheDistrictadoptedtheSpeakYourPeaceCampaignandthiscomment/behaviorisinconsistentwiththatculture.AppreciatedtheconstructivecriticismandstatedtheBoarddoeshavetheexperiencetodealwithdifficultsit-uations.GraceNewell,commented“Canyoupleaseadvisethepublicthenatureofwhatisbeingdecidedthesemeeting.Thehiringofthenewgeneralmanagerwasacollaborativeeffort.Nowitappearsthegeneralmanagerisbeingdismissedpleaseadvisewhatishappening”.7.ClosedSessionPursuanttoGovernmentCodeSection54957,PublicEmployeePerformanceEvaluation—GeneralManager’sPerformanceReview.Noreportableaction.8.ClosedSessionPursuanttoGovernmentCodeSection54957,PublicEmployeeDiscipline/Dismissal/Release.TheBoardunanimouslyapprovedamotiontoterminatetheGeneralManagerRemScherzingerwithoutcause.ThereisnotagoodfitbetweentheBoardandtheGeneralManagerandtheBoardfeelsthisisinthebestinterestoftheTDPUD.9.ClosedSessionPursuanttoGovernmentCodeSection54957,PublicEmployeeAppoint-ment:InterimGeneralManager.TheBoardunanimouslyapprovedamotiontoappointBrianWrightastheInterimGeneralManagereffectiveimmediately.TheBoardrespectsandsupportsBrianWrightandweareaskingeachofyoutodoeverythingtoensurehisandtheDistrict’scontinuedsuccess. PresidentBendercalledforpubliccomment,seeingnone.ADJOURNMENT-7:58p.m.TherebeingnofurtherbusinessbeforetheBoard,themeetingwasadjournedtothenextregularlyscheduledmeetingoftheTruckeeDonnerPublicUtilityDistrictonDecember2,2020at6:00p.m.TRUCKEEDONNERPUBLICUTILITYDISTRICTJeffBender,PresidentRespectfullySubmitted,_______________ShannaD.Kuhlemier,CMC,DistrictClerk