HomeMy WebLinkAbout9 MOU with the Town of Truckee for Fueling Facilities
AGENDA ITEM # 9
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MEETING DATE: December 16, 2020
TO: Board of Directors
FROM: Stephen Moore, Electric Operations Manager
SUBJECT: Consideration to Approve a Memoranda of Understanding
with the Town of Truckee for the Use of the Town’s Fueling
Facilities and Funding of a New Fuel Tank
APPROVED BY______________________________
Joe Horvath, P.E., Assistant General Manager/
Electric Utility Director
RECOMMENDATION:
Approve and authorize the Interim General Manager to execute the Draft Memorandum of
Understanding (Attachment 1), establishing terms for the District’s use of the Town of
Truckee’s fueling station in the Pilot Project and New Fuel Tank Project, in substantially the
form presented with such changes as are acceptable to the Interim General Manager and
District Counsel including, but not limited to, revisions to the indemnity, insurance and
termination provisions.
BACKGROUND:
In July of 2020 staff began to discuss fueling options with the Town of Truckee (Town) to
develop a Memoranda of Understanding (Attachment 1) for the use of the Town’s fueling
facilities. This decision was made in an effort to resolve long term challenges with fueling
access in winter months. Staff also identified cost saving measures by sharing fueling
facilities with the Town of Truckee and the Truckee Fire District. The Town is in the process
of converting its diesel supply from petroleum based diesel to renewable diesel which will
help the Town reach its Greenhouse Gas (GHG) reduction goals. By sharing fueling
facilities with the Town, the District could also reduce our GHG emissions footprint with the
use of renewable diesel.
The District wishes to engage in a pilot program in which it would utilize the Town’s existing
fueling facility during the winter, as outlined in the draft MOU. If both the District and the
Town decide to move forward with a long-term fuel sharing agreement, the District would
pay a fair share amount towards the cost to reimburse the Town for a portion of the Town’s
existing fueling facilities, and to purchase and install a proposed new 20,000 gallon fuel
tank. Also per the MOU, the District will pay a fair share of ongoing fuel tank maintenance
cost.
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In order to initiate the pilot program and establish long-term financial commitments
associated with a new fuel tank, staff recommends that the Board authorize the General
Manager to execute the MOU with the Town. The draft MOU has been reviewed by staff
and District Council. The Town Council approved the MOU at the December 8 th, 2020
meeting. Staff will report back to the Board on a final recommendation to pursue the new
fuel tank project as we approach the end of the pilot project period in March, 2021.
This item is in support of the following objectives and goals identified by the District.
1.05.020 Objectives:
1. Responsibly serve the public.
5. Manage the District in an environmentally sound manner.
1.05.030 Goals:
1.1. Conduct the District’s business in a legal, ethical, open, and transparent manner.
5.5 Minimize negative impact of District operations on the environment.
FISCAL IMPACT:
Implementation of the terms in the MOU for the Pilot Project would result in the District
paying about 19 cents less for diesel and 64 cents less for gasoline on average per gallon
for a total cost savings of about $4,702 over the three month term of the Pilot Project.
Implementation of the terms in the MOU for the New Fuel Tank Project would result in the
District providing the Town an estimated amount of $125,997 (see table below) towards a
fair share reimbursement of a portion of the Town’s existing fueling facility and purchase
and installation of a new 20,000 gallon fuel tank to be installed at the existing Town
Corporation Yard. The District would continue to benefit from the per gallon cost savings as
previously described.
Estimated Cost of New 20,000 Gallon Fuel Tank $260,000
Town of Truckee Contribution $83,604
Truckee Fire Contribution (Includes Fair Share of Existing Infrastructure) $50,399
Subtotal of the Town and Truckee Fire Contribution $134,003
TDPUD Contribution (Includes Fair Share of Existing Infrastructure) $125,997
ATTACHMENTS:
Attachment 1: Draft Memorandum of Understanding with the Town of Truckee