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WebLinkAboutMinutes121620SPECIALMEETINGMINUTESDecember16,20201.CALLTOORDERThemeetingoftheBoardofDirectorsoftheTruckeeDonnerPublicUtilityDistrictwascalledtoorderat4:01p.m.byPresidentBender.Disclaimer:DuetotheCOVID-19situationandtheCaliforniaGovernor’sExecutiveOrders,thisBoardmeetingwasconductedwiththeBoardviavideo/teleconferencingmeasuresandlivestreamedontheDistrictwebsite.PubliccommentwasopenedusingemailandquestionsandanswersonZoom.2.ROLLCALLDirectors:Aguera,Laliotis,Harris,VicePresidentFinn,andPresidentBender.EMPLOYEESPRESENT:BrianWright,IanFitzgerald,StevenPoncelet,MikeSalmon,JoeHorvath,andShannaKuhlemier.CONSULTANTSPRESENT—SteveGross,DistrictCounsel,PamHobday,PamelaHurtAs-sociates,AdamProbolsky,ProbolskyResearch.3.PLEDGE—defer.4.CHANGESTOTHEAGENDA—MoveworkshopItem11toafterItem6.5.PublicComment—ThisistimesetasideforthepublictoaddresstheBoardonanymatter0notontheagenda.Testimonyrelatedtoanyagendizedmattershouldbeaddressedatthetimethatthatitemisconsidered.(Thepublicmaycommentonanysubjectthatisnotontheagenda.Eachspeakerwillbelimitedtothreeminutes,butspeakertimemaybereducedatthediscretionoftheBoardPresidentiftherearealargenumberofspeakersonanygivensubject.)PresidentBendercalledforpubliccomment,seeingnone.5.1DirectorUpdates—DirectorHarris:.ThankedDirectorEllisforeightyearsofservice.0Acknowledgedandappreciatedhischallengingtimes..CongratulationstoPresidentBenderandDirectorAguera.Thankedallcommunitymemberswhovoted..AttendedUCDavisTahoeEnvironmentalResearchCenterpresentation..AttendedapresentationonthenewTruckeeLibrary..AppreciativeandsupportiveoftheDistrictemployees.0Talkedaboutthe2017-2018winterstormsandchallengesassociatedwiththattime..Discussedteamenvironmentsandpressures..Announcedthelastfewyearswelllikedandcompetentpeoplehaveleftthedistrictandtheuncertaintythatleavesemployeesfeeling..StatedwiththerightleadershiptheDistrictwillthrive. •noAjurqjAOIq:isuTip1pjoiiiqsunoupuiooJdouidsjjirnnjiojuidsjjApunwmooUUE?ISflSJ1IpU1E3UTTSIJOSWSASiiosjojAIOSOSA1?MMUOpU1?‘SWiipIfl?SUOTSTAIflOUTJ1E?qS01‘S1pTMUOjUOdOOqoOATJSSn1O’JMU1?WflqmOJOpui‘SdTdU1E?SUTUOTSSTUTSUIJIflOJ4flO1flUJMOJJqoq‘IMOdA1?(qAiw)uotjrnniojuj•k1!3TflDIE[•IWA•k1!unwwooIflOJOSUOTpUflOJT41IOJOJflD01pSflJiUUOA1E?oqMidodoqiii31:1s!Uq:i:i1?atqOAISpqsAodwpuipnoqoqsnjopsus1:nq:iinrnjn‘irnnjiEirnoArnrnioddouiA1E?M‘jusidmoosuinqio•si:iqarqLU13•S)puIflOUOSTOU)IE?UT4M10SUflJIflOUO3SSflJAUT4MqOJqjU1D°M•SUSU13IJflqoqiuJcII1?Iom10SUS3TWOUO3O0q1UAfll3TJOqd1WioqT‘iouopuns!UJOImOuoqqiiq1uiop4qOflSJOSTJT?1OlflJ1?101UOTU1USJPUtJOU1qPMpIfflJ1EMUqMqoiquioJTiunpoqcSTJTjPITMwoijjomsuqqpiqiunMqoiqLU1E3flOAuqM°uispojpJoAo3sTpoArnrnJoddoUOATuTq]poii•iqjoq3nuoaniupudpioqSnUTMOqSoiiuiEnpWH3PUt?uonrninspIUWUOIAU‘mST31U‘UOfl31?JX‘kjiiirnboujsnujjjnjaIIEsmisASmooqsuipUiUiEJoiiTmuTpjoqtqppnoqs61pJAO3MOUqTIopiij{41uaiTOM)JU1I•sntqipTinJiModí(qTpoJ3uTuism4rnp‘wojnoAuapTi4STi‘noAjo1UoJju:iouSiainnj‘opiioqUTSTiqduonjdoqnjdpqAbAqJUld3MinoApuiurnutJnoj(spuiwpiioiiwqnivsjstjsnppoisjjiJoII!T11t?‘ioiiim1?UTOqiqppnIE?AqminnoA‘opiiqiojunoAirnqisíu1iwioj-Sulul1E?‘ooidopmiuiutnq‘UA1OqIOU‘qiinTOWJSUOOMT1ESTOPfl?HqI:iqS1?Jqdt?J1E?dornoUfl?o{{M‘IcM1N1?UU1?OfJUTq:ljou1:I!IMTflo:ipTT1E?u1?aLJOW01OIUpsinoJOIT3TTM‘0PIPH‘-II10Jd3UO3TsTqppnompocnpoirnisniqospnq‘iisjopuiinqijoMMSlMJopiiqIUTUIO3UT1,,PII‘T001piiJO1?SI1Aíjvj:umiE?jSuTMoojflJMAOIJ•sJqmwpiioinoqopwojumonoouopuiuoTdTTitd‘poi\iojUOAIApojuiqj•:1qJ4J1UlE?1NI1E?JUDw!IuIU1E?‘kt?pqof{mi‘ssoiisunoOTJ-SKI‘-1W’UWJ1PJ1E?OHuWTJoIJdqHU1E?U1UpI3yUMOJJflO3U1?pUWE?punouuv••p:rnogqTOJIopJ!Umo3IoA:uu!JO30J!G.Jet_fle6o)jJOMOuowe!3xesessaidxopuS!JJH1030J!GP8W0318MS!O!I7JO31!G.p]oeqoiS!JJHJODOJ!GOWO3IOMJ8fl6\fJO3OJ!G•p]ioeeqjLfl!M)j]OMOpeT!3Xi-16!JMie6uiieueoW!J81UILfl!MS3!dOleiqsoseeAoidwepe6inoousweissnos!pO6ueewpiooseeAojdwesdpuuaunoeT!AuIAoueJdsuJT13!]1S!Gouewpwwospue6ueppq1fl0qjMluewuoi!AueeAflJoddnspuesS!1!‘Apoqsn!uqeowSiii‘euoeqwnu6ueqAiespusenieioonoqpei PresidentBender:.Wishedeveryoneaveryhappyholidayseason..Statedhisdesiretoput2020inaboxandburyit..ThankedPamHobdayforherexpertguidance.SPECIALBUSINESS6.Considerationof2021ElectionofBoardOfficers.ThisiteminvolvesthenominationandelectionofaPresidentandVicePresidentforthenexttwelvemonths.ShannaKuhlemierprovidedapresentation(availableuponrequest).PresidentBendercalledforpubliccomment,seeingnone.DirectorAgueramoved,andPresidentBenderseconded,thattheBoardapprovethenominationofChristaFinnforPresidentandTonyLaliotisforVicePresident.Themotionpassedunanimously(5-0),byarollcallvote.WORKSHOPITEM11.StrategicPlanningRetreatDistrict’sstrategicplanningprocessPamHobday,PamelaHurtAssociatesandAdamProbolsky,ProbolskyResearchprovidedapresentationonthestrategicplanningprocessandcommunitysurveyresults.PresidentFinncalledforarecessat6:22p.m.TheBoardreconvenedat6:30p.m.ACTIONITEM(S)7.ConsiderationtoApprovea5-YearMarketPowerPurchaseAgreementwithUAMPS.AuthorizetheInterimGeneralManagertoexecutetheConfirmationtoLock-InTransactionConfirmationfortheFirmPowerSupplyProjectwithUtahAssociatedMunicipalPowerSystems(UAMPS),andallnecessarydocuments,fortheput-chaseofmarketpower,pricedatapproximately$35perMWhonaverage,fora5-yearperiodstartinginApril,2022andendinginMarch,2027.JoeHorvathprovidedapresentation(availableuponrequest).PresidentFinncalledforpubliccomment,seeingnone.BoardComments:.DiscussionontransmissionagreementwithNVEnergy.Allnecessarydocumentsareincludedasameasuretoensurethetransactioncanbecompleted..Thisisanestimatedgoaldependingonthevariabilityofrenewablesintheportfolio.DirectorAgueramoved,andVicePresidentLaliotisseconded,thattheBoardapprovethestaff recommendation.Themotionpassedunanimously(5-0),byarollcallvote.8.SelectionofaGeneralManagerSuccessionAdHocCommittee.EstablishtheGeneralManagerSuccessionAdHocCommitteeandappointtwoBoardofDirectorstoservethedurationoftheAdHocCommittee.PresidentFinncalledforpubliccomment,seeingnone.BoardComments:.VicePresidentLaliotisandPresidentFinnspentalotoftimewiththefirstad-hoccommittee..Thebaseworkhadbeencompleted..Afreshsetofeyeswouldimprovetheprocess.DirectorHarrisquestionedtheminimumqualificationfortheinterimgeneralmanagerposition.Statingotherstaffarequalifiedandwouldliketheopportunity.Furthermore,thehiringofanewGeneralManagerwasaplatformforrunningintheelection.PresidentFinnstatedtheinterimgeneralmanagerpositionisnotupfordiscussiontheBoardunanimouslyappointBrianWrighttoservetheduration.DirectorHarrismoved,andDirectorAgueraseconded,thattheBoardapprovethenominationofDirectorHarrisandVicePresidentLaliotistoserveontheAd-HocCommittee.Themotionpassedunanimously(4-1),byarollcallvote.DirectorBendervotedno.9.ConsiderationofaMemorandumofUnderstandingwiththeTownofTruckeefortheUseoftheTown’sFuelingFacilitiesandFundingofanewFuelTank.AuthorizetheInterimGeneralManagertoexecutetheMemorandumofUnder-standing,establishingtermsfortheDistrict’suseoftheTownofTruckee’sfuelingstationinthepilotprojectandnewfueltankproject,insubstantiallytheformpresentedwithsuchchangesasareacceptabletotheInterimGeneralManagerandDistrictCounselincluding,butnotlimitedto,revisiontotheindemnity,insurance,andterminationprovisions.JoeHorvathprovidedapresentation(availableuponrequest).PresidentFinncalledforpubliccomment,seeingnone.DistrictCounselGross:.AnnouncedhisprofessionalaffiliationwithTruckeeFireProtectionDistrict.Thisisnotaconflictbutwantedtransparency.0TheFireDistrictapprovedthiscontractattheirBoardmeeting(thepriornight)..TDPUDstaffhaschangedtherecommendationtoincludeaterminationclausewithproratedfunds.ThishasnotbeendiscussedwiththeTownortheFireDistrict..Ifthisrecommendationispursued,advisedstafftopulltheitemtonegotiatethecontractagain. 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