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HomeMy WebLinkAbout2017-08-02 Min - Board1. CALL TO ORDER The meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 6:00 P.M. in the TDPUD Board room by President Bender. 2. ROLL CALL Directors: Paul Warmerdam, Joe Aguera, Bob Ellis, Vice President Tony Lali- otis, and President Jeff Bender. EMPLOYEES PRESENT: Steven Poncelet, Steve Hollabaugh, Regina Wise, Kim Harris, Jer- emy Popov, Lauren Schaake-Hudson, Jim Wilson, Michael Holley, and Shanna Kuhlemier. CONSULTANTS PRESENT —Steve Gross, District Counsel. OTHERS PRESENT — None. 3. PLEDGE OF ALLEGIANCE Vice President Laliotis led the Pledge of Allegiance. 4. CHANGES TO THE AGENDA — 5. PUBLIC INPUT staff pulled item 14 from the agenda. President Bender called for public comment. Seeing none, President Bender closed public comment. 6. DIRECTOR UPDATE —none. CONSENT CALENDAR 7. Consideration for the Approval of the Procurement with Cla-Val Hydraulic Control Valve Re- placement and Repair Inventory (Minute Order 2017-34). 1) Approve the procurement of control valve maintenance parts and materials; and 2) Authorize the General Manager to execute a purchase agreement with Western Nevada Supply in the amount of $21,975 plus tax, plus a 10% contingency of $2,198, for an amount not to exceed $24,173 plus tax. 8. Consideration of a Contract for Professional Services with MilSoft (Minute Order 2017-35). Authorize the General Manager to execute a professional services agreement with MilSoft for customized migration software in an amount of $35,000 plus a 10% change order allowance, for an amount not to exceed 38,500.00 plus sales tax. D. Consideration of a Change Order for the Tree Trimming Contract (Minute Order 2017-36). Authorize the General Manager to execute an amendment with Wright Tree Service increas- ing the contract amount from $267,000 to an amount not to exceed $567,000, President Bender called for public comment, there were none. 1 August 2, 2017 Director Ellis moved, and Vice President Laliotis seconded, that the Board approve the consent calendar. The motion passed unanimously (5-0), by a roll call vote. ACTION 10. Appointment of a National Rural Electric Cooperative Association (NRECA) Delegate and Alternate Delegate; and Consideration of District Support for Fred Nelson's Campaign as the California Director for NRECA. Steve Hollabaugh provided a presentation which is available upon request. President Bender called for public comment, there were none. Director Comments: • Mr. Nelson's resume is impressive. • Supports Mr. Nelson's campaign. Vice President Laliotis moved, and Director Ellis seconded, that the Board approve the staff recommendation and directed staff to cast the District's vote for Mr. Nelson as the California Director for NRECA. The motion passed unanimously (5-0), by a roll call vote. 1►J[�77.f±9.L�7 11. Review the District's Mid -Year Budget Financial Performance Regina Wise provided a presentation which is available upon request. President Bender called for public comment, there were none. Director Comments: • Everything looks good. • Looking forward to FEMA payments. • Appreciates staffs efforts in keeping the budget in line. • With the additional revenue, reserves will not be impacted. When FEMA and Cal OES reimburse, the additional revenue will not be used. ROUTINE BUSINESS 12. Treasurers Report: July 31, 2017. a) Approval of the Treasurers report of fund balances as of June 30, 2017. President Bender called for public comment, there were none. Director Ellis moved, and Director Laliotis seconded, that the Board approve the fund balances. The motion passed unanimously (5-0). b) Approval of disbursements for July 2017. 2 August 2, 2017 President Bender called for public comment, there were none. Director Aguera moved, and Director Warmerdam seconded, that the Board approve the fund balances and the disbursements. The motion passed unanimously (5-0). 13a Approval of Minutes JUIy 19, 2017. President Bender called for public comment, there were none. Director Ellis moved, and Vice President Laliotis seconded, that the Board approve the minutes with the correction stating President Bender left the meeting before closed session. The motion passes unanimously (5-0). ADJ©URNMENT - 6:20 p.m. DirectorAguera moved, and Vice President Laliotis seconded, that the Board adjourn the meet- ing at 8:00 p.m. The motion passed unanimously (5-0). There being no further business before the Board, the meeting was adjourned at 6:20 p.m. to the next scheduled meeting of the Truckee Donner Public Utility District on September 6, 2017 at 6:00 p.m. TRUCKEE DONNER PUBLIC UTILITY DISTRICT Prepared Shanna C r, Prudent uh�lemier, C Clerk 3 August 2, 2017