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HomeMy WebLinkAbout2017-12-06 Min - BoardREGULAR MEETING MINUTES December 6, 2017 1. CALL TO ORDER The meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 6:00 p.m. in the TDPUD Board room by Vice President Laliotis, 2. ROLL CALL Directors: Paul Warmerdam, Bob Ellis, Joe Aguera, and Vice President Tony Laliotis. Absent: President Bender. EMPLOYEES PRESENT: Regina Wise, Steve Hollabaugh, Joe Horvath, Jim Wilson, Ian Fitz- gerald, Steven Poncelet, Michael Holley, and Shanna Kuhlemier. CONSULTANTS PRESENT —Steve Gross, District Counsel OTHERS PRESENT —none 3. PLEDGE OF ALLEGIANCE Director Aguera led the Pledge of Allegiance. 4. CHANGES TO THE AGENDA — none 5. PUBLIC INPUT Vice President Laliotis called for public comment. Seeing none, Vice President Laliotis closed public comment. 6. DIRECTOR UPDATE —none Director Warmerdam stated he attended the Annual Awards Dinner, with Joe Aguera and Jeff Bender. In his opinion staff is the finest and most dedicated group of people. Vice President Laliotis announced Steve Hollabaugh Distinguished Service Award. Thanked Steve Hollabaugh for his commitment to public power and the community. CONSENT CALENDAR 7. Consideration of a Contract for Professional Services with GEI Consultants (Minute Order 2017-44). • Authorize the General Manger to execute a contract with GEI Consultants for the Martis Valley Groundwater Basin SGMA Alternative Submittal annual report, in substantially the same form and as approved by District Counsel, for a total amount not to exceed $30,0004 8. Consideration to Purchase a Tracked Digger Derrick with Transport Trailer (Minute Order 2017-45). 1 December 6,.2017 • Authorize the General Manager to purchase one Altec tracked digger derrick from Global Rental Inc. Inc. for the amount of $123,200 plus tax. 9. Consideration of Routine Annual Procurements and Contracts for FY18 Minute Order 2017- 46). • Dispense with competitive bidding process for Inner -rite meter locking rings as General Pacific Inc. is the only authorized distributor available to the District. • Authorize the routine annual procurements totaling $3,703,849 from the vendors listed in Attachments 1 through 3. • Authorize the General Manager to execute the required documents necessary to pro- cure the products and services listed in Attachments 1 through 3. 10. Consideration of Scheduling the Regular Board Meetings for 2018 • Approve the Board meeting schedule for 2018. Vice President Laliotis called for public comment, there were none. Director Ellis moved, and Director Aguera seconded, that the Board approve the consent cal- endar. The motion passed unanimously (4-0), by a roll call vote. President Bender was absent. SPECIAL BUSINESS 11. Consideration of Election of Officers of the Board Shanna Kuhlemier provided a presentation which is available upon request. Vice President Laliotis called for public comment, there were none. There was a nomination by Director Aguera to election Tony Laliotis for President and Paul Warmerdam for Vice President, both accepted the nomination. Director Aguera moved, and Director Ellis seconded, that the Board election President Laliotis and Vice President Warmerdam for the next 12 months. The motion passed unanimously (4- 0), by a roll call vote. President Bender was absent. ACTION 12. Review of the District's Investment Policy and Consideration of the Delegation of Authority to the Treasurer. Regina Wise provided a presentation which is available upon request. President Laliotis called for public comment, there were none. Director Comments: • Stated staff has done a great job. 2 December 6, 2017 Director Ellis moved, and Vice President Warmerdam seconded, that the Board approve the staff recommendation. The motion passed unanimously (4-0), by a roll call vote. Director Bender was absent. WORKSHOPS 13. Your Public Owned Local Electric and Water Utility Steven Poncelet provided a presentation which is available upon request. President Laliotis called for public comment, there were none. Director Comments: • The video has not been shown locally, but staff will put it on the website. • Great value from the District's participation with APPA. • Appreciate this workshop series. ROUTINE BUSINESS 14. Treasurers Report: November 30, 2017. a) Approval of the Treasurer's report of fund balances as of October 31, 2017, President Laliotis called for public comment, there were none. Director Ellis moved, and Vice President Warmerdam seconded, that the Board approve the Treasurer's Report. The motion passed unanimously (4-0). Director Bender was absent. b) Approval of disbursements for November 2017. President Laliotis called for public comment, there were none. Director Aguera moved, and Vice President Warmerdam seconded, that the Board approve the disbursements for November 2017. The motion passed unanimously (4-0), by a roll call vote. Director Bender was absent. 15. Approval of Minutes November 15, 2017. President Laliotis called for public comment, there were none. Director Ellis moved, and Vice President Warmerdam seconded, that the Board approve the minutes. The motion passed unanimously (4-0), by a roll call vote. Director Bender was absent. At 6:32 p.m. President Laliotis held the regularly scheduled meeting in abeyance. Moving to the Finance Corporation Meeting. President Laliotis called the meeting back into session at 6:37 p.m. CLOSED SESSION — 6:37 p.m. 3 December 6, 2017 16. Closed Session Pursuant to Government Code Section 54957, Public Employee Perfor- mance Evaluation — General Manager's Performance Plan Review. No Reportable Action, Steve Gross is recusing from item number 16 due to a conflict in representation. 17 Closed Session Pursuant to Government Code Section 54956.9(d)(2), Exposure to Litiga- tion, one case. No Reportable Action. ADJOURNMENT - 8:08 p.m. Director Aguera moved, and President Laliotis seconded, that the Board adjourn the meeting at 8:08 p.m. The motion passed unanimously (4-0). Director Bender was absent. There being no further business before the Board, the meeting was adjourned at 8:08 p.m. to the next scheduled meeting of the Truckee Donner Public Utility District on January 18, 2018 at 6:00 p.m. TRUCKEE DONNER PUBLIC UTILITY DISTRICT Tony Laliotis, President Prepared by Shanna D. K ct Clerk 4 December 6, 2017