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HomeMy WebLinkAbout2018-11-07 Min - BoardREGULARMEETINGMINUTESNovember7,20181.CALLTOORDERThemeetingoftheBoardofDirectorsoftheTruckeeDonnerPublicUtilityDistrictwascalledtoorderat6:00p.m.intheTDPUDBoardroombyVicePresidentWarmerdam.2.ROLLCALLDirectors:JoeAguera,JeffBender,BobEllis,andVicePresidentPaulWarmerdam.Absent:PresidentTonyLaliotis.EMPLOYEESPRESENT:JoeHorvath,ReginaWise,IanFitzgerald,BrianWright,NeilKaufman,StevenPoncelet,LisaHall,MichaelHolley,andShannaKuhlemier.CONSULTANTSPRESENT—SteveGross,DistrictCounsel.OTHERSPRESENT—ChristaFinn.3.PLEDGEOFALLEGIANCEDirectorBenderledthePledgeofAllegiance.4.CHANGESTOTHEAGENDA—Pullitem#18fromtheagenda.5.PUBLICINPUTVicePresidentWarmerdamcalledforpubliccomment,seeingnone.VicePresidentWarmerdamclosedpubliccomment.6.DIRECTORUPDATE-none.CONSENTCALENDAR7.ConsiderationofResolution2018-22AcceptingtheFinalCompletionoftheWaterMeterBoxRetrofit2018Project.1)AdoptResolution2018-22acceptingtheWaterMeterBoxRetrofit-2018projectascompleteandauthorizethefilingoftheNoticeofCompletion;2)AuthorizethetransferoftheentirebalanceoftheReserveforFutureMetersFundtotheWaterDepartmentGeneralFund;and3)AuthorizetheclosureoftheReserveforFutureMetersFund.8.ConsiderationofAwardingaContractforthe2019ElectricSystemMasterPlanStudy(MinuteOrder2018-58).AuthorizetheGeneralManagertoexecuteacontractwithElectricalConsultants,Inc.forthe2019ElectricSystemMasterPlanStudyUpdate,inanamountof$57,956plusa10%changeorderauthorizationforatotalnottoexceedcontractamountof$63,750.9.ConsiderationofIncreasingtheAnnualBlanketContractAmountforUndergroundingElectricCablePurchases(MinuteOrder2018-59)1November7,2018 AuthorizeanincreasetotheannualamountforundergroundelectriccablewithOkonitefrom$250,000to$375,000.10.ConsiderationofIncreasingtheTotalAuthorizationforaContracttoPerformConstructionInspectionServices.(MinuteOrder2018-60)AuthorizetheGeneralManagertoexecutethenecessaryagreementtoincreasethetotalauthorizationforthecontractwithConstructionMaterialsEngineersforon-callconstructioninspectionservicesfrom$80,000to$100,000.VicePresidentWarmerdamcalledforpubliccomment,therewerenone.VicePresidentWarmerdamclosedpubliccomment.DirectorBendermoved,andDirectorAguera,seconded,thattheBoardapprovetheconsentcalendar.Themotionpassedbyarollcallvote(4-0).PresidentLaliotiswasabsent.ACTION11.ReviewoftheDistrict’sInvestmentPolicyandConsiderationoftheDelegationofAuthoritytotheTreasurer.1)ReviewtheDistrict’sinvestmentpolicyasdescribedinSection3.20.012andprovidedirectionasneeded;and2)DelegateauthoritytoReginaWise,DistrictTreasurer,toinvestDistrictfundsforFY19accordingtotheDistrict’sinvestmentpolicy.ReginaWiseprovidedapresentationwhichisavailableuponrequest.VicePresidentWarmerdamcalledforpubliccomment,therewerenone.DirectorBendermoved,DirectorEllisseconded,thattheBoardapprovethestaffrecommendation.Themotionpassedunanimously(4-0).PresidentLaliotiswasabsent.12.ConsiderationofApprovingFY19WaterRates.(MinuteOrder2018-61)DirectstafftoimplementtheFYi9waterratesaslistedinOrdinance2015-01.ReginaWiseprovidedapresentationwhichisavailableuponrequest.VicePresidentWarmerdamcalledforpubliccomment,therewerenone.BoardComments:.TheBoardcanmakearatelowerthantheapprovedamount,butnothigherwithoutaProposition2018process..Mainreplacementsareincreasingatahigherpacethaninflation.Staffwillplanondoinganothermainreplacementin2020,butdeferthe2019atthispoint..TheDistrictisonscheduleandfiscallyresponsible..The3%isbasedonpreviousinformation,theDistrictmaybebehindbecauseofinflation.Staffwillmonitorthis.2November7,2018 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ADJOURNMENT-6:51p.m.DirectorAgueramoved,andEllisseconded,thattheBoardadjournsthemeetingat6:51p.m.Themotionpassedunanimously(3-0).PresidentLaliotisandDirectorBenderwereabsent.TherebeingnofurtherbusinessbeforetheBoard,themeetingwasadjournedat6:51p.m.tothenextscheduledmeetingoftheTruckeeDonnerPublicUtilityDistrictonDecember5,2018,at6:00p.m.TRUCKEEDONNERPUBLICUTILITYDISTRICT_ _ _ _TonyLaIlotis,PresidentPreparedShannaD.ulemier,CMC,DistrictClerk4November7,2018