The URL can be used to link to this page

Home My WebLink About2019-01-16 Min - BoardREGULAR MEETING MINUTES January 16, 2019 1. CALL TO ORDER The meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 6:00 p.m. in the TDPUD Boardroom by President Ellis. 2. ROLL CALL Directors: Joe Aguera, Jeff Bender, Tony Laliotis Bob Ellis, Christa Finn, and President Bob Ellis EMPLOYEES PRESENT: Joe Horvath, Ian Fitzgerald, Steven Poncelet, Lisa Hall, Steve Moore, Jim Wilson, Brian Wright, Sanna Schlosser, Michael Holley, and Shanna Kuhlemier CONSULTANTS PRESENT — Steve Gross, District Counsel OTHERS PRESENT — Shawn Koorn, Lindy Wilson, and Tullin Valdez 3. PLEDGE OF ALLEGIANCE Director Aguera led the Pledge of Allegiance. 4. CHANGES TO THE AGENDA — Take Item 12 prior to Item 11 in the sequence of the agenda. 5. PUBLIC INPUT President Ellis called for public comment. Tullin Valdez, Truckee resident stated: • Requesting opt out on AMI meter project • Provided aflesdetal information on AMI meters including: o Radiation issue o EMF exposure from cell phones to meters. o Different medical problems associated with AMI meters. • Power will be shut off to his house on February gtn • Sent Board many documents and assumed they were read. • Privacy concerns associated with AMI meters • Industry says one things but non -industry says another. The community needs to listen to the non -industry information. • Does not want one on his house. • Could be harmful to the community. Michael Holley stated, staff has been in contact with Mr. Valdez exploring an alternative option. Will continue to work towards that option. President Ellis closed public comment. 6. DIRECTOR UPDATE 1 January 16, 2018 Director Finn stated: • Honored to be serving on the Board. • Thanked staff for their time in helping bring her up to speed. • The wild fire issue, is a large one for the community and State. Has spoken with stakeholders in the community regarding the issue, and what the District can do, including help socially and financially to help the community. Would like to agendize the item for a future meeting to discuss the possibilities. SPECIAL BUSINESS 7. Consideration to Adopt Resolution 2019-01 Commending Jim Wilson for His Many Years of Service Joe Horvath provided a presentation which is available upon request. President Ellis called for public comment, there were none. President Ellis closed public comment. Director Aguera moved, Director Laliotis seconded, that the Board approve the staff recom- mendation. The motion passed unanimously (5-0). Director comments: • Jim has been a true asset and friend to the District and community. • Thanked Jim for his service and commitment. • The community is a better place with your influence. • Thanked Jim for his work ethic. • Enjoyed working with Jim and wished him well in retirement. ACTION 8. Consideration to Purchase a Fleet Vehicle for the General Manager Steve Moore provided a presentation which is available upon request. President Ellis called for public comment, there were none. Board Comments: • This is in the replacement plan for vehicles this year. • The vehicle is at the end of its service life. Director Laliotis moved, and Director Bender seconded, that the Board approve the staff rec- ommendation. The motion passed unanimously (5-0), by a roll call vote. 9. Consideration to Purchase a Hydro -Excavator for Water Operations Steve Moore provided a presentation which is available upon request. President Ellis called for public comment, there were none. 2 January 16, 2018 Board Comments: • Large purchase but a valuable piece of machinery for staff to perform their duties. Vender is good and supports the machinery. • Current machine has high hours. • 15 year cycle for heavy equipment. • Approximately 130,000 will be transferred from the operating fund. • This was budgeted for in capital expenditures. General Manager Holley explained the purchase of snow removal equipment purchased was un-budgeted and depleted the vehicle reserve fund. Director Laliotis moved, and Director Finn seconded, that the Board approve the staff recom- mendation. The motion passed unanimously (5-0), by a roll call vote. 10. Consideration of Assignment of the Old Greenwood Water Development Agreement Lisa Hall provided a presentation which is available upon request. President Ellis called for public comment, there were none. Board Comments: • The rates are adequate for repair, maintenance, and replacement. • There is a cost escalator in the agreement for adjusting rates. President Ellis moved, and Director Aguera seconded, that the Board approve the staff recom- mendation. The motion passed unanimously (5-0) by a roll call vote. WORKSHOPS 12. Consideration of a Discussion Regarding Cash Reserve Goals Lisa Hall provided a presentation which is available upon request. President Ellis called for public comment, there were none. Board Comments: • Are these going to be reviewed annually or during budget. Lisa Hall, stated, it would be reviewed annually for target but set every two years at the budget • Is staff proposing to remove cap and trade? Lisa Hall stated, facility fees are restricted and cap and trade is a pass through, ending in 2021. The funds are contained in the new format. • Questioned some inconsistency in the numbers. Lisa Hall stated, this is not a clear picture but an accumulated number for water. Michael Holley stated, the Board's purview to set these are goals and direct staff to the methods in which to achieve the goals. • These figures were contemplated in the next item. Looks forward to the consultant ex- plaining and the method to achieve. 3 January 16, 2018 11. Consideration of the Draft Electric Utility Cost of Service Study Steve Gross recused due to a conflict of interest with parties of the Development team. Lisa Hall and Shawn Koorn provided a presentation which is available upon request. President Ellis called for public comment, there were none. Board Comments: • The 2.7% floor is a compounding annual adjustment. The Board would not make the reserve goal at this rate. • Projections show that in 2023 the electric utility will have no debt. • Purchase power contracts are consistent for the first two years. The three years out may change. • Discussion on why the District has a permanent and non -permanent residential rate. • Fixed rates have to go up due to renewables being cheaper over time. Board consensus is to keep permanent and non -permanent rates. ROUTINE BUSINESS 13. Treasurers Report: December 2018. a) Approval of the Treasurer's report of fund balances as of November 30, 2018. President Ellis called for public comment, there were none. Vice President Bender moved, and Director Aguera seconded, that the Board approves the Treasurer's Report. The motion passed unanimously (5-0), by a roll call vote. b) Approval of disbursements for December 2018. President Ellis called for public comment, there were none. Director Aguera moved, and Director Laliotis seconded, that the Board approves the Treasur- er's Report. The motion passed unanimously (5-0). 14. Approval of Minutes December 5, 2018. President Ellis called for public comment, there were none. Director Finn moved, and Vice President Bender seconded, that the Board approve the Minutes. The motion passed unanimously (5-0). 15. CLOSED SESSION — Pursuant to Government Code Section 54957, Public Employee Performance Evaluation — General Manager's Performance Plan Review. No Reportable Action. 4 January 16, 2018 Director Bender recused for a potential conflict of interest at 7:24 p.m. and rejoined closed session at 8:10 p.m. ADJOURNMENT- 10:15 p.m. Director Laliotis moved, and Aguera seconded, that the Board adjourns the meeting at 10:15 p.m. The motion passed unanimously (5-0). There being no further business before the Board, the meeting was adjourned at 10:15 p.m. to the next scheduled meeting of the Truckee Donner Public Utility District on January 16, 2019, at 6:00 p.m. TRUCKEE DONNER PUBLIC UTILITY DISTRICT Bob Ellis, Presid 5 January 16, 2018