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Home My WebLink About2019-02-06 Min - BoardREGULAR MEETING MINUTES February 6, 2019 1. CALL TO ORDER The meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 6:06 p.m. in the TDPUD Boardroom by Vice President Bender. 2. ROLL CALL Directors: Joe Aguera, Tony Laliotis, and Christa Finn, Vice President Bender. Absent: President Bob Ellis EMPLOYEES PRESENT: Joe Horvath, Ian Fitzgerald, Steven Poncelet, Lisa Hall, Brian Wright, Sanna Schlosser, Regina Wise, Michael Holley, and Shanna Kuhlemier. CONSULTANTS PRESENT — Steve Gross, District Counsel OTHERS PRESENT — Pam Hobday, Pam Hurt Associates 3. PLEDGE OF ALLEGIANCE Director Laliotis led the Pledge of Allegiance. 4. CHANGES TO THE AGENDA — Staff requested moving Item 15, Closed Session, to after Item 6. 5. PUBLIC INPUT Vice President Bender called for public comment. Peter Malone, Truckee resident, stated his support for an opt -out option on the AMI meters, if possible. Molly Derkine, Truckee resident, stated; • Moved to Truckee to live in a beautiful community. • Requests an opt -out option for the AMI meters. David Brauner, homeowner, stated; • Requested opt -out option. • Emailed the Board and provided some billing options including: o Advance payment, one year. o District read meters less often. o Have homeowners read their own meters. ■ These options would provide a labor savings measure. o Charge an opt -out fee, like PG&E, but eliminate low income rate payers. • Approached the dais to provide a publication from Jeromy Johnson, EMF Analyst. • Provided information on smart meters and cell towers that provide negative effects. • Request to allow constituents to make informed consent on these smart meters. Forcing this requirement renders responsibility to the Board. February 6, 2019 Mike Rocco, Prosser Height's, stated; • Is a neighbor of President Ellis. • Requests an -opt out option. • Familiar with previous gentlemen's information. o Request for the opt -out for health concerns. Linda Brauner, stated; • Spoke the health effect of smart meters. • Safety concerns and environmental concerns. • Request an opt -out for medical reasons. • Provided a list of medical issues related to smart meters. Consistent with the opinion of the American Academy of Pediatrics. • Stated concerns with the technology and surveillance on houses. • The "Right to Choose" and informed consent is an international movement regarding this technology. • Believes the Board is trying to do the right thing and will provide an opt -out. • Went through process with PG&E, and won. • Questioned if the Board had read her emails. • Approached the dais to submit medical records of Jeromy Johnson. District Counsel, Steve Gross, cautioned the speaker about submitting confidential medical records into the public record and disclosures associated with public records. Stated the unu- sual request to submit confidential medical records. Ms. Brauner stated the PG&E allowed submission of the medical records, furthermore, it is common practice. District Counsel, Steve Gross, explained PG&E is not a public agency and different laws apply. The medical records were not accepted by the District. Vice President Bender closed public comment. 6. DIRECTOR UPDATE Director Finn, welcomed Kellen Gallagher, who is learning about local government. Director Finn, • Wanted to bring up a topic of conservation. o The Town passed a sweeping resolution to meet 100% renewable goals. ■ Assumptions were the PUD would do the heaving lifting. o Leading to the low hanging fruit of conservation as a step in achieving renewa- bles. ■ Requested staff do an in-depth presentation on conservation and future upcoming programs. ■ What the Town and PUD can do collaboratively can do to help us meet this goal. 2 February 6, 2019 o Public relations is more in the Town's prevue, we may be able to leverage this resource in the future. Director Laliotis, • The PUD went through the process to discuss the green rate with the Town. • Looking at making it part of the review with the electric rate study. • Requested staff in the next month or two provide a report on where the green rate cur- rently is in the process. • This is connected to Director Finn's comments and the Town's renewable resolution. Vice President Bender, • Recently had a good experience of a satisfaction survey with the swim team. Would like to complete one for employees of the District. • Requested to work with staff on an employee satisfaction survey in the next month or two. Adjourn to closed session 6:26 p.m. 15. CLOSED SESSION — Pursuant to Government Code Section 54957, Public Employee Performance Evaluation — General Manager's Performance Plan Review. No Reportable Action. Re -convened at 6:55 p.m. CONSENT CALENDAR 7. Consideration for Approval of a Contract to Complete the Replacement of Old Greenwood Well Pump Shaft and Columns Assembly. 8. Consideration to Schedule a Public Hearing Regarding the Electric Utility Rate Design. 9. Consideration to Adopt Resolution 2019-03 to Close -Out the Administration Building Re- model Project. Vice President Bender called for public comment, there were none. Carson Pump forgot to sign their bid. Director Laliotis moved, and Director Aguera seconded, that the Board approve the Consent Calendar. The motion passed unanimously (4-0), by a roll call vote. President Ellis was absent. ACTION 10. Consideration of a Change Order for the Envision Donner Pass Road Project. Sanna Schlosser provided a presentation which is available upon request. Vice President Bender called for public comment, there were none. Board Comments: 3 February 6, 2019 • The project was straight forward for facilities put in 20 years ago. • The cost of the project paid by the Town helped make the project cost neutral to the District. • District paid for all communications installed. • The District supplied wires, cans, switches, and labor in collaboration with the Town. • The amount paid by the Town was for use of the conduit. Director Laliotis moved, and Director Finn seconded, that the Board approve staff recommen- dation. The motion passed unanimously (4-0), by a roll call vote. President Ellis was absent. 11. Consideration of Resolution 2019-04 Withdrawing the Sustainable Groundwater Manage- ment Act (SGMA) Alternative Submittal. Steven Poncelet provided a presentation which is available upon request. Vice President Bender called for public comment, there were none. Board Comments: • Thanked staff for persistence and detailed analysis which challenge the regulatory wheel. • This was a huge win. • The District and partners will not recoup costs. • Great job, we are doing the right thing. • Thanked staff and the collaboration of the stakeholders to get to this point. • Climate change is happening and important to continue being stewards of the basin. Director Laliotis moved, and Director Aguera seconded, that the Board approve staff recom- mendation. The motion passed unanimously (4-0), by a roll call vote. President Ellis was ab- sent. 12. Consideration of Amending the 2019 Board Meeting Schedule. Shanna Kuhlemier provided a presentation which is available upon request. Vice President Bender called for public comment, there were none. Board Comments: • The Board preferred the option of evening meetings. • Preference of the second regular meeting of the month. o District Counsel's calendar is booked on those nights until May. Vice President Bender called for public comment, there were none. Director Laliotis moved, and Director Finn seconded, that the Board approve to set the Febru- ary 13, Special Board meeting at 6:00 p.m., and direct staff to work with the Consultant, District Counsel, and the Board to find a scheduling solution and bring the item back at a future meet- ing. The motion passed unanimously (4-0), by a roll call vote. President Ellis was absent. 4 February 6, 2019 ROUTINE BUSINESS 13. Treasurers Report: January 2019. a) Approval of the Treasurer's report of fund balances as of December 31, 2018. The Treasurer's report of fund balances was not included in the agenda packet, therefore, this item was pulled. b) Approval of disbursements for January 2019. Vice President Bender called for public comment, there were none. Director Aguera moved, and Director Laliotis seconded, that the Board approve staff recom- mendation. The motion passed unanimously (4-0). President Ellis was absent. 14. Approval of Minutes January 16, 2019 and January 28, 2019. Vice President Bender called for public comment, there were none. Corrections to the minutes include: • Correct the administrative error of Director Laliotis title. • Correct the spelling of Shawn Koorn's name. • Strike through the word anecdotal, during the public testimony. Director Laliotis moved, and Director Finn seconded, that the Board approve the minutes with the corrections. The motion passed unanimously (4-0). President Ellis was absent. The Board went back into Closed Session at 7:38 p.m. 15. CLOSED SESSION — Pursuant to Government Code Section 54957, Public Employee Performance Evaluation — General Manager's Performance Plan Review. No Reportable Action. ADJOURNMENT - 9:17 p.m. Director Aguera moved, and Director Finn seconded, that the Board adjourns the meeting at 9:17 p.m. The motion passed unanimously (4-0). President Ellis was absent. There being no further business before the Board, the meeting was adjourned at 9:17 p.m. to the next scheduled special meeting of the Truckee Donner Public Utility District on February 13, 2019, at 6:00 p.m. and the regularly scheduled meeting March 6, 2019 at 6:00 p.m. TRUC ONNER PUBLIC UTILITY DISTRICT eJd!! ! Be er, ice resident Prepared by Shanna D..Ku lemier, CMC, District Clerk 5 February 6, 2019