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Home My WebLink About2019-05-01 Min - BoardREGULAR MEETING MINUTES May 1, 2019 1. CALL TO ORDER The meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 6:00 p.m. in the TDPUD Boardroom by President Ellis. 2. ROLL CALL Directors: Tony Laliotis, Christa Finn, and President Bob Ellis. Absent: Director Joe Aguera and Vice President Jeff Bender. EMPLOYEES PRESENT: Joe Horvath, Ian Fitzgerald, Steven Poncelet, Brian Wright, Regina Wise, Brandon Perry, Michael Holley, and Shanna Kuhlemier. CONSULTANTS PRESENT — Steve Gross, District Counsel and Pam Hobday, Pam Hurt & Associates. OTHERS PRESENT — Art Chapman and David Tirman 3. PLEDGE OF ALLEGIANCE Tony Laliotis Director Laliotis led the Pledge of Allegiance. 4. CHANGES TO THE AGENDA — none. 5. PUBLIC INPUT President Ellis called for public comment, seeing none. President Ellis closed public comment. 6. DIRECTOR UPDATE Director Finn: • Attended the community fire preparedness meeting • Attended the Mountain Housing Council's third annual update. • Questioned building carbon neutral house(s) that are affordable. PUBLIC HERING (S) 7. Hold a Public Hearing Related to Non -potable Water Hauler Fees Brian Wright provided a presentation which is available upon request. President Ellis opened the public hearing for any person wishing to speak in support or oppo- sition to the Non -potable Water Hauler Fees. President Ellis closed the public Hearing May 1, 2019 Director Finn moved, and Director Laliotis seconded, that the Board adopt Ordinance 2-19-02. The motion passed unanimously (3-0), by a roll call vote. Director Aguera and Vice President Bender were absent. 8. Hold a Public Hearing Related Regarding Annual Electric and Water Standby Charges Regina Wise provided a presentation which is available upon request. President Ellis opened the public hearing for any person wishing to speak in support or oppo- sition to the Annual Electric and Water Standby Charges. President Ellis closed the public Hearing Director Laliotis moved, and Director Finn seconded, that the Board approve the staff recom- mendation. The motion passed unanimously (3-0), by a roll call vote. Director Aguera and Vice President Bender were absent. 9. Hold a Public Hearing and Consideration of Adopting Ordinance 2019-03, approving the General Manager's Transition Agreement. General Manager Holley recused at the beginning and for the duration of the item. Steve Gross provided a presentation which is available upon request. President Ellis opened the public hearing for any person wishing to speak in support or oppo- sition to Ordinance 2019-03. President Ellis closed the public Hearing Board Comments: The Board has been over this, and supports the item. This process has been thorough and the District is on a good path. President Ellis moved, and Director Finn seconded, that the Board approve the staff recom- mendation. The motion passed unanimously (3-0), by a roll call vote. Director Aguera and Vice President Bender were absent. CONSENT CALENDAR 10.Consideration to Schedule a Public Hearing on the District's Water Utility Annual Public Health Goals Report. President Ellis called for public comment, there were none. Director Laliotis moved, and Director Finn seconded, that the Board approve the consent cal- endar. The motion passed unanimously (3-0), by a roll call vote. Director Aguera and Vice President Bender were absent. 2 May 1, 2019 ACTION 11.Consideration of Professional Services for Succession/Transition Consultation and Spe- cialized Board Training. Shanna Kuhlemier provided a presentation which is available upon request. President Ellis called for public comment, there were none. President Ellis closed public comment. Board Comments: • This is a large contract, but the work and process is robust and complex. Director Finn moved, and Director Laliotis seconded, that the Board approve the staff recom- mendation. The motion passed unanimously (3-0), by a roll call vote. Director Aguera and Vice President Bender were absent. 12. Consideration to Establish a General Manger Succession Ad Hoc Committee Shanna Kuhlemier provided a presentation which is available upon request. President Ellis called for public comment, there were none. Director Laliotis moved, and Director Finn seconded, that the Board approve the staff recom- mendation. The motion passed unanimously (3-0), by a roll call vote. Director Aguera and Vice President Bender were absent. Director Laliotis requested taking Item 16 next, due to public participation. 16.Consideration Scheduling a Public Hearing for District Debt Issuance and the Statewide Community Infrastructure Program (SCIP) General Counsel Gross disclosed Porter Simons connection to JMA, Teichert, and the Railyard as clients. Regina Wise provided a presentation which is available upon request. Announced correction for Public Hearing on June 5th, administrative error in the staff report. President Ellis called for public comment, there were none. Board Comments: CSCDA would administer the public financing. Currently no risk to District o Could have potential risk down the road to the community, not the District. 3 May 1, 2019 Director Finn moved, and Director Laliotis seconded, that the Board approve the staff recom- mendation. The motion passed unanimously (3-0), by a roll call vote. Director Aguera and Vice President Bender were absent. 13. Consideration of Reorganization of the Water Utility, and Compensation and Reclassifica- tion of Assistant Water Utility Director and Information and Technology Director Positions. Brandon Perry provided a presentation which is available upon request. President Ellis called for public comment, there were none. Board Comments: • This is a transitional move for Brian Wright. President Ellis moved, and Director Laliotis seconded, that the Board approve the staff recom- mendation. The motion passed unanimously (3-0), by a roll call vote. Director Aguera and Vice President Bender were absent. 14.Consideration to Approve the Truckee Donner Public Utility District's 2018 Water Quality Consumer Confidence Report Brian Wright provided a presentation which is available upon request. President Ellis called for public comment, there were none. Board Comments: • Enjoyed reading the report even prior to being elected. • Kudos to staff • Studies show the water we have in Truckee is between 600-900 years old. Director Finn moved, and President Ellis seconded, that the Board approve the staff recom- mendation. The motion passed unanimously (3-0), by a roll call vote. Director Aguera and Vice President Bender were absent. 15. Consideration of the Audited Financial Report for FY18 Regina Wise and Keith Simovic, Moss Adams Auditors, provided a presentation which is avail- able upon request. President Ellis called for public comment, there were none. Board Comments: • Better grasp of process. Great outcome. • Great job. • Quality of staff shows in the audit. 4 May 1, 2019 Director Laliotis moved, and Director Finn seconded, that the Board approve the staff recom- mendation. The motion passed unanimously (3-0), by a roll call vote. Director Aguera and Vice President Bender were absent. ROUTINE BUSINESS 17. Treasurers Report: April 2019. a) Approval of the Treasurer's report of fund balances for the Month Ended March 31, 2019. President Ellis called for public comment, there were none. Director Laliotis moved, and President Ellis seconded, that the Board approve the staff recom- mendation. The motion passed unanimously (3-0). Director Aguera and Vice President Bender were absent. b) Approval of disbursements for April 2019. President Ellis called for public comment, there were none. President Ellis moved, and Director Finn seconded, that the Board approve the staff recom- mendation. The motion passed unanimously (3-0), by a roll call vote. Director Aguera and Vice President Bender were absent. 18. Approval of Minutes April 3, 2019 and April 16, 2019. President Ellis called for public comment, there were none. Director Laliotis moved, and President Ellis seconded, that the Board approve the minutes. The motion passed unanimously (3-0). Director Aguera and Vice President Bender were absent. CLOSED SESSION - 8:18 p.m. 19.Closed Session Pursuant to Government Code Section 54957, Public Employee Perfor- mance Evaluation — General Manager's Performance Plan Review — no reportable action. General Counsel Gross recused for a portion of closed session. ADJOURNMENT - 9:20 p.m. Director Laliotis moved, and Director Finn seconded, that the Board adjourn the meeting at 9:20 p.m. The motion passed unanimously (3-0). Director Aguera and Vice President Bender were absent. There being no further business before the Board, the meeting was adjourned at 9:20 p.m. to the next scheduled special meeting of the Truckee Donner Public Utility District on May 14, 2019, at 6:00 p.m. and the regularly scheduled meeting June 5, 2019 at 6:00 p.m. TRUCKEE DONNER PUBLIC UTILITY DISTRICT 5 May 1, 2019 Bob Ellis, President Respectfully Submitted, Shanna D. Kuhlemier, , District Clerk May 1, 2019