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Home My WebLink About2019-07-17 Min - BoardREGULAR MEETING MINUTES July 17, 2019 1. CALL TO ORDER The meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 6:00 p.m. in the TDPUD Boardroom by Vice President Bender. 2. ROLL CALL Directors: Joe Aguera, Tony Laliotis, Christa Finn, and Vice President Jeff Bender. Absent: President Bob Ellis. EMPLOYEES PRESENT: Joe Horvath, Ian Fitzgerald, Steven Poncelet, Neil Kaufman, Sanna Schlosser, Brian Wright, Steve Moore, Tony Moua, Michael Holley, and Shanna Kuhlemier. CONSULTANTS PRESENT — Steve Gross, District Counsel and Pam Hobday, Pamela Hurt & Associates. OTHERS PRESENT — none. 3. PLEDGE OF ALLEGIANCE Director Finn led the Pledge of Allegiance. 4. CHANGES TO THE AGENDA — none. 5. PUBLIC INPUT Vice President Bender called for public comment, seeing none. Vice President Bender closed public comment. 6. DIRECTOR UPDATE Director Finn updated the Board on a meeting with Sierra Business Council: • Steven Poncelet and Andrew Au were in attendance. o Excited that the Truckee Donner PUD (District) will be selling electric vehicles. o Requested the District look at programs to ensure low income accessibility for the electric vehicles. WORKSHOP (S) 7. Ad -Hoc Committee Update — General Manager's Succession/Transition Pam Hobday provided a presentation which is available upon request. Director Finn and Director Laliotis provided a presentation (included with Pam Hobday's). Vice President Bender called for public comment, there were none. 1 July 17, 2019 The Board provided comments and input on General Manager skill sets. CONSENT CALENDAR 8. Consideration of Scheduling a Public Hearing Related to the Possible Adoption of an Electric AMI Meter Opt -Out Program. This item involves scheduling a public hearing to receive comments related to the pos- sible adoption of an Electric AMI Meter Opt -Out Program. 9. Consideration of a Software Maintenance and Support Service Agreement Renewal for Network Firewall. This item concerns renewing existing software maintenance with Fortinet in an amount not to exceed $77,608. 10.Consideration to Provide Feminine Hygiene Products in the District's Administration Build- ing Restrooms. This item involves supplying feminine hygiene products. 11. Consideration of a Contract Renewal with Moss Adams This item involves renewing a contract for auditing services in an amount not to ex- ceed $60,000. 12.Consideration to Approve the Purchase of Materials for Water Utility DCU Upgrades. This item concerns the purchase of hardware associated with metering system DCU's in an amount not to exceed $66,000. 14. Consideration of Approval of a Memorandum of Understanding Regarding the Tahoe Sierra IRWM Plan. This item concerns Board approval of a MOU to officially join the Tahoe Sierra Water Management Group and support the Integrated Regional Water Management Plan. Vice President Bender called for public comment, there were none. Director Bender moved, and Director Finn seconded, that the Board approve the consent cal- endar. The motion passed unanimously (4-0), by a roll call vote. ACTION 13.Consideration to Adopt the Wildfire Mitigation Plan. Adopt the Wildfire Mitigation Plan in accordance with the requirements of SB 901. Steve Moore was available for Board questions. Board Comments: • Has there been any comments from external sources on the plan? Steve Moore answered, there have been no comments. Furthermore, Truckee Fire thanked the District for the opportunity to review and supports the District PSPS position. Vice President Bender called for public comment, there were none. Vice President Bender closed public comment. Director Laliotis moved, and Director Finn seconded, that the Board approve the staff recom- mendation. The motion passed unanimously (4-0). President Ellis was absent. 2 July 17, 2019 15.Consideration for the District to Proceed in Forming the Truckee Tahoe Housing Agency Joint Powers Authority. 1) Authorize the General Manager to execute documents related to the development of a JPA formation; 2) Authorize expenditures of a not to exceed amount of $20,000 for FY19 for the formation of the JPA. Regina Wise was available for Board questions. Board Comments: District Counsel noted six different areas of the contract that needed updating to reflect proper governance and District policy. The Board directed staff to incorporate District Counsel's comments into the documents and have his approval on all documents. Appreciated the investment, term sheet and rate. Discussion surrounding staff recommendation. The motion will change to reflect: 0 1) Authorize the General Manager to proceed in the formation documents with Legal Counsel. 0 2) Authorize expenditures of a not to exceed amount of $20,000 for FY19 for the formation of the JPA. Vice President Bender called for public comment, there were none. Vice President Bender closed public comment. Director Laliotis moved, and Vice President Bender seconded, that the Board approve 1) Au- thorize the General Manager to proceed in the formation documents with Legal Counsel. 2) Authorize expenditures of a not to exceed amount of $20,000 for FY19 for the formation of the JPA. The motion passed unanimously (4-0). President Ellis was absent. 16.Consideration to Award a Construction Services Contract for the Water Meter Radio Transmitter Replacement Project. Neil Kaufman provided a presentation, available upon request. Vice President Bender called for public comment, there were none. Vice President Bender closed public comment. Director Aguera moved, and Director Finn seconded, that the Board approve the staff recom- mendation. The motion passed unanimously (4-0). President Ellis was absent. Vice President Bender took a recess at 8:05 p.m. Vice President Bender reconvened at 8:15 p.m. 17.Consideration to Award a Contract for the Elevator Rehabilitation Project. Steve Moore provided a presentation, available upon request. 3 July 17, 2019 Vice President Bender called for public comment, there were none. Vice President Bender closed public comment. Director Finn moved, and Director Aguera seconded, that the Board approve the staff recom- mendation. The motion passed unanimously (4-0). President Ellis was absent. WORKSHOP (S) 18. Discuss Upcoming Work at the Truckee Substation Sanna Schlosser provided a presentation which is available upon request. Vice President Bender called for public comment. Vice President Bender closed public comment. Board Comments: • This is a needed project Board Consensus was to move forward with staff's recommendation with implementing the program as outlined in the staff report and presentation. ROUTINE BUSINESS 19. Treasurers Report: June 2019. a) Approval of the Treasurer's report of fund balances for the Month Ended May 2019. Vice President Bender called for public comment, there were none. Director Laliotis moved, and Director Finn seconded, that the Board approve the staff recom- mendation. The motion passed unanimously (4-0). President Ellis was absent. b) Approval of disbursements for June 2019. Vice President Bender called for public comment, there were none. Director Aguera moved, and Director Laliotis seconded, that the Board approve the staff rec- ommendation. The motion passed unanimously (4-0), by a roll call vote. President Ellis was absent. 20. Approval of Minutes June 5, 2019 and June 19, 2019. Vice President Bender called for public comment, there were none. Director Laliotis moved, and Director Aguera seconded, that the Board approve the minutes. The motion passed unanimously (4-0). President Ellis was absent. 4 July 17, 2019 Vice President Bender convened the meeting at 8:15 p.m. Vice President Bender reconvened the meeting at 8:17 p.m. CLOSED SESSION - 9:34 p.m. 21.Closed Session Pursuant to Government Code Section 54957, Public Employee Perfor- mance Evaluation — General Manager's Performance Plan Review — no reportable action. 22. Closed Session Pursuant to Government Code Section 54956.9(d)(4), Deciding whether to initiate litigation — no reportable action. ADJOURNMENT - 10:05 p.m. There being no further business before the Board, the meeting was adjourned at 10:05 p.m. to the next scheduled regularly scheduled meeting of the Truckee Donner Public Utility District on August 7, 2019 at 6:00 p.m. TRUCKEE DONNER PUBLIC UTILITY DISTRICT Jeff Bend ice President Respectfully Submitte Shanna D. KuhlemierAMC, District Clerk 5 July 17, 2019