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Home My WebLink About2019-10-02 Min - BoardREGULAR MEETING MINUTES October 2, 2019 1. CALL TO ORDER The meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 6:01 p.m. in the TDPUD Boardroom by President Ellis. 2. ROLL CALL Directors: Christa Finn, Tony Laliotis, Vice President Jeff Bender, and Presi- dent Bob Ellis. Absent: Joe Aguera EMPLOYEES PRESENT: Brandon Perry, Brian Wright, Regina Wise, Steven Poncelet, Joe Horvath, Shanna Kuhlemier, and Michael Holley. CONSULTANTS PRESENT — Steve Gross, District Counsel. OTHERS PRESENT — none. 3. PLEDGE OF ALLEGIANCE Director Laliotis led the Pledge of Allegiance. 4. CHANGES TO THE AGENDA — none. 5. PUBLIC INPUT President Ellis called for public comment. Gregory (Pal) Wurst, Truckee resident stated: • Concerns about selling the property on Rocky Lane. • Didn't know about the sale until it was shown by a real estate agent. • Requested the Board take the property off the market so the neighbors can purchase. • Desired to be able to make a bid. • Desired time to make a proposal. Tom Lawrenson, Truckee resident stated: • The sale of the property was a surprise. When purchasing his residence, the real estate agent said it was forest service land. • Requested the opportunity to possibly purchase the property with the residents. Courtney Henderson, Truckee resident stated: • It is National Energy Efficiency Day. o Thanked the Board and staff for all they do for energy efficiency. • Town of Truckee adopted a 100% renewable resolution and envisions that the District is the path builder to that success. • Appreciated what the District is doing and prioritizing. Furthermore, looks forward to what the District will do to advance efforts into the future. October 2, 2019 Vice President Bender stated the Board could not deliberate on this item, but a tip to purchasing property is to complete your due diligence with Nevada County. It is extremely helpful. General Manager, Michael Holley, stated staff has offered a neighborhood meeting to answer questions and assist in facilitation of communication. Should the neighborhood want the meet- ing earlier than planned staff could accommodate that request? President Ellis closed public comment. 6. DIRECTOR UPDATE Director Finn stated: • Attended the Northern California Power Association (NCPA) conference last week. • There were great ideas for collaboration and attended a climate action sub -committee. o There are transportation issues, greenhouse gas issues. • There is an initiative at the School District to electrify school busses. Envisions an op- portunity for the District to facilitate the transition. This expands typical District business, but the busses can be a generator in times of no power. The partnership may be a win - win. President Ellis stated: • Attended the NCPA Conference as well. o The conference was very informative. • Stated the Board received a letter from Troy Corliss and thanked him for his participa- tion. CONSENT CALENDAR 7. Consideration to Adopt Resolution 2019-25 to Close -Out the Paving 2019 Project. President Ellis called for public comment, there were none. Vice President Bender moved, and Director Laliotis seconded, that the Board approve the con- sent calendar. The motion passed unanimously (4-0), by a roll call vote. Director Aguera was absent. ACTION 8. Consideration of Electrification and Time -of -Use Study. Joe Horvath provided a presentation (available upon request). President Ellis called for public comment, there were none. Board Comments: • Looking forward to reviewing the data and further discussions. Director Laliotis moved, and Director Finn seconded, that the Board approve the staff recom- mendation. The motion passed unanimously (4-0), by a roll call vote. Director Aguera was ab- sent. 2 October 2, 2019 9. Consideration of Resolution 2019-24 Authorizing Execution of Delivery of Joint Commu- nity Facilities Agreement in Connection with the Bond Opportunities for Land Develop- ment Program for the Truckee Railyard Project. Regina Wise provided a presentation (available upon request). President Ellis called for public comment. Jason Hansford spoke in support of the project and stated appreciation for these types of fi- nancing opportunities. President Ellis closed public comment. Board Comments: • Appreciates not managing another Community Facilities District • In support of these funding mechanisms. • Alternative Counsel has reviewed the legal agreements. • Discussion on the differences between SCIP and BOLD programs. Vice President Bender moved, and Director Laliotis seconded, that the Board approve the staff recommendation. The motion passed unanimously (4-0), by a roll call vote. Director Aguera was absent. 10. Discussion of Resolution 2019-23, Authorizing the Formation of the Truckee Tahoe Work- force Housing Agency and Funding. Regina Wise provided a presentation (available upon request). President Ellis called for public comment, there were none. Board Comments: • District Counsel Gross has reviewed the legal agreements. • Interesting opportunity for local agencies. Director Finn moved, and Vice President Bender seconded, that the Board approve the staff recommendation. The motion passed unanimously (4-0), by a roll call vote. Director Aguera was absent. WORKSHOP(S) 11. FY20 and FY21 Operating/Capital Budget Presentation. Regina Wise provided a presentation (available upon request). Board Comments: • Supports new conservation programs. • Questioned if there are enough personnel in IT 3 October 2, 2019 General Manager, Michael Holley, responded that the District is growing the right people with the right skills and current staff is sufficient. However, IT is a critical area for resources. 12. FY20 and FY21 Financial Plan Review, Regina Wise provided a presentation (available upon request). Board Comments: • Not raising rates for eight years has effected cash and reserves. This is an area that needs to be examined. • Cap and Trade is scheduled to go away, depleting revenue. • No new debt is a benefit. • Unfunded legislation on both the water and electric utilities is a concern. • Discussion on capital improvements on main pipelines. • The theme is rates for future discussions on the Financial Plan. Board consensus was to bring this item back with a rate study. The Board agreed to look at rates beyond inflation to meet reserve goals. 13. General Manager Transition/Succession — Skill Set Overview and Report Out Joe Horvath, Brian Wright, Christa Finn and Tony Laliotis provided a presentation (available upon request). Board Comments: • Appreciates the amount of time hat has gone into this process. • Discussion of the categories and data points in the employees and community. o Not surprised with the results knowing the community. • Excited that staff has been heavily involved in the process. • The public meeting embraced a high level of transparency and participation. o The Board really appreciated the public and their input. Board Consensus was to move forward with the skill sets as presented. ROUTINE BUSINESS 16. Treasurers Report: October 2019. a) Approval of the Treasurer's report of fund balances for the Month Ended August 2019. President Ellis called for public comment, there were none. Vice President Bender moved, and Director Laliotis seconded that the Board approve the Treasurer's Report. The motion passed unanimously (4-0), by a roll call vote. Director Aguera was absent. b) Approval of disbursements for September 2019. President Ellis called for public comment, there were none. 4 October 2, 2019 Vice President Bender moved, and Director Finn seconded, that the Board approve the dis- bursements. The motion passed unanimously (4-0), by a roll call vote. Director Aguera was absent. 17. Approval of Minutes September 4, 2019 and September 18, 2019. President Ellis called for public comment, there were none. Director Finn moved, and Vice President Bender seconded, that the Board approve the minutes. The motion passed unanimously (4-0), by a roll call vote. Director Aguera was absent. CLOSED SESSION — 7:42 p.m. 14. Closed Session Pursuant to Government Code Section 54956.9(d)(4), Initiate Litigation, one potential case. FERC Docket No. ER 19-2649-000. No Reportable Action. 15.Closed Session Pursuant to Government Code Section 54957, Public Employee Perfor- mance Evaluation — General Manager's Performance Plan Review. No Reportable Action. ADJOURNMENT - 9:45 p.m. There being no further business before the Board, the meeting was adjourned at 9:45 p.m. to the next scheduled regularly scheduled meeting of the Truckee Donner Public Utility District on October 16, 2019 at 6:00 p.m. TRUCKEE�DDOONNER PUBLIC UTILITY DISTRICT Bob Ellis, President Respectfully Submitted ` Shanna D. Kuhlemier,.,C C, District Clerk 5 October 2, 2019