The URL can be used to link to this page

Home My WebLink About2019-11-06 Min - Boardi..ffeff f November 6, 2019 1. CALL TO ORDER The meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 6:00 p.m. in the TDPUD Boardroom by President Ellis. 2. ROLL CALL Directors: Joe Aguera, Tony Laliotis, Christa Finn, Vice President Jeff Bender, and President Bob Ellis. EMPLOYEES PRESENT: Brandon Perry, Ian Fitzgerald, Brian Wright, Regina Wise, Steven Poncelet, Michael Holley, and Shanna Kuhlemier. CONSULTANTS PRESENT — Steve Gross, District Counsel and Pam Hobday, Pam Hurt As- sociates. Director Finn led the Pledge of Allegiance. President Ellis called for public comment, seeing none. President Ellis closed public comment. 6. DIRECTOR UPDATE — Director Finn read the following statement: I am sorry I was unable to attend our last meeting, but I am very happy to be back! I want to take a moment today, one year into my tenure and one year after being elected, to share my evolving vision for our community and the vital role we at the PUD will play. I think of Truckee as a little ship sailing on the sea of the Sierra. As such, we need to be self-sufficient and sustainable to as great an extent as possible. Resilient. So, imagine this: our power purchase agreements are well diversified and include wind, small hydro, solar, geothermal and shares in large scale storage projects such as ACES (Advanced Clean Energy Storage Project), the world's largest renewable en- ergy storage venture. They store solar energy as compressed air in Utah's massive salt caverns. We have strategically withdrawn from all fossil fuel generation, thus sparing our customers the financial exposure of stranded assets (as is happening with coal investments at this very moment). November 6, 2019 Truckee has invested in a Community solar project which generates clean, renewable energy 245 days a year (our average). It is paired with a large scale storage project. At night, and on storm days when the sun doesn't shine, we have access to a small, local biomass plant that provides the triple benefit of supplying renewable power on demand, creating local jobs and reducing the fuel loads in our local forests, thus less- ening the danger of catastrophic wildfire and improving the health of our forest ecosys- tem. We have facilitated the transition to electric vehicles (EVs) for our school district, the Town fleet and our residential customers. We now have access to their batteries as a tool to help us at peak load times and during emergency outages. This can also be a tool to help mitigate the single point of failure that is our 100% reliance on NV Energy to deliver our electricity. We will have restructured our rates to help our constituents change their habits to use energy when the sun is flying high. Our hot water heaters are all electric and are all grid integrated to help us shift our loads, shave our peaks and integrate our renewa- bles. All of these accomplishments and more can be driven by the PUD, in partnership with the Town, the Sanitary district, the Community Foundation, the Hospital and Airport districts, our representatives in the State Assembly and Senate (both of whom are pro biomass), Tesla, and CATT. This is a vision, not a road map. It can only be accomplished insofar as it is in accord- ance with our mission statement. And these are just some of the pieces of the puzzle that are on the table. But the first step towards doing, is dreaming. I want to thank Staff for their knowledge and patience. And I would like to invite my fellow board members to share their visions of the future in the hopes that we can identify areas of overlap and common goals that we can pursue together. In the im- mortal words of Wayne Gretzky, let's skate to where the puck is going, not to where it's been. Thank you. PUBLIC HEARING 7. Conduct a Public Hearing on the Draft FY20 and FY21 Budget, and Consideration of ap- proving the Action Items Related to the FY20 and FY21 Budget: 1. Approve Resolution 2019-26, Adopting the FY20 and FY21 Budget and Overhead Allocation Rates; 2. Adopt the FY20 and FY21 Purchase Power and Resource Plan; and 3. Approve the Related Transfer from Reserve Funds. Regina Wise provided a presentation which is available upon request. President Ellis called opened the Public Hearing, asking for support or opposition to approving Resolution 2019-16 approving the budget. Seeing none, President Ellis closed the Public Hearing. Board Comments: 2 November 6, 2019 • Potentially advertise the public hearing on social media. • The process is transparent. • Provided staff accolades for the budget process. Director Laliotis moved, and Director Aguera seconded, that the Board approve the staff rec- ommendation. The motion passed unanimously (5-0), by a roll call vote. CONSENT CALENDAR 8. Consideration Authorization of a Three Year Microsoft Enterprise License Agreement This item concerns licensing agreement in an amount not to exceed $91,491 for three years. 9. Consideration for Approval of Increasing the Procurement Authorization for the 2019 Ag- gregate Materials This item concerns setting Water Rates for FY20 as a 3% rate increase. 10. Consideration for Approval of a Change Order Authorization for the Slurry Seal Mainte- nance Contract for 2019 with Snow Removal Solutions This item concerns a change order in the amount of $979. 11. Consideration of the Procurement of Office Furniture for the Upstairs Administrative Build- ing Remodel This item concerns a contract with Reno Business Interiors for an amount not to exceed $40,147. President Ellis called for public comment, there were none. Vice President Bender moved, and President Ellis seconded, that the Board approve the staff recommendation. The motion passed unanimously (5-0), by a roll call vote. ACTION 12.Consideration and review of the District's Investment Policy and Delegation of Authority to the District Treasurer This item involves the annual review of the District's investment policy and the authority of the District Treasurer. Regina Wise provided a presentation (available upon request). President Ellis called for public comment, there were none. Vice President Bender moved, and Director Aguera seconded, that the Board approve the staff recommendation with modifications listed above. The motion passed unanimously (5-0), by a roll call vote. 13.Consideration of Bond Issuance with UAMPS for the Payson Power Project This item concerns a refinancing of the Payson Power Project. Joe Horvath provided a presentation available upon request. President Ellis called for public comment, there were none. Board Comments: 3 November 6, 2019 • The term of the bond is the same as the original. • Will save the District money. • The project will go beyond the financing terms. • Great project to balance portfolio. Vice President Bender moved, and Director Aguera seconded, that the Board approve the staff recommendation. The motion passed unanimously (5-0), by a roll call vote. 14. Review of the TDPUD Water Utility Cross -Connection Control Program This item will continue the discussion from October 16, 2019, on the cross -con- nection control and backflow prevention program. Brian Wright provided a presentation (available upon request). Board Comments: • The amount of information on this item is great. • The information is contained concisely on the website. • Will work collaboratively with local testers if possible. o In Tahoe City this was really an important component of the program. • A lot of resources will be required to complete this program. 15. General Manager Succession/Transition Ad -Hoc Committee Update This item concerns a report out to the Board from the Ad -Hoc Committee. Pam Hobday, Pam Hurt Associates, Director Finn and Director Laliotis provided a presentation. ROUTINE BUSINES 16. Treasurer's Report: November 2019. a) Approval of the Treasurer's report of fund balances for the Month Ended Septem- ber 2019. President Ellis called for public comment, there were none. Vice President Bender moved, and Director Aguera seconded that the Board approve the Treasurer's Report. The motion passed unanimously (5-0), by a roll call vote. b) Approval of disbursements for October 2019. President Ellis called for public comment, there were none. Director Aguera moved, and Director Finn seconded that the Board approve the Disburse- ments. The motion passed unanimously (5-0), by a roll call vote. 17.Approval of the minutes of October 2, 2019, and October 16, 2019. President Ellis called for public comment, there were none. 4 November 6, 2019 President Ellis moved, and Director Bender seconded that the Board approve the minutes. The motion passed unanimously (5-0), by a roll call vote. CLOSED SESSION — 7:10 p.m. 18. Closed Session Pursuant to Government Code Section 54957.6, Conference with Labor Negotiators(s); Brian Wright, Assistant Water Utility Director; Joe Horvath, Electric Utility Director; and Joe Wiley, Counsel. No Reportable Action. 19. Closed Session Pursuant to Government Code Section 54956.9 (b), Potential Litigation, One Case. No Reportable Action. 20.Closed Session Pursuant to Government Code Section 54957, Public Employee Perfor- mance Evaluation — General Manager's Performance Plan Review. No Reportable Action. ADJOURNMENT - 9:24 p.m. There being no further business before the Board, the meeting was adjourned at 9:24 p.m. to the next scheduled regularly scheduled meeting of the Truckee Donner Public Utility District on November 20, 2019 at 6:00 p.m. TRUCKEE DONNER PUBLIC UTILITY DISTRICT ( a.�z a, Bob Ellis, President Respectfully Submitted Shanna D. Kuhlemi MC, District Clerk 5 November 6, 2019