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HomeMy WebLinkAbout2019-12-04 Min - BoardREGULAR MEETING MINUTES December 4, 2019 1. CALL TO ORDER The meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 6:04 p.m. in the TDPUD Boardroom by President Ellis. 2. ROLL CALL Directors: Joe Aguera, Tony Laliotis, Christa Finn, Vice President Jeff Bender, and President Bob Ellis. EMPLOYEES PRESENT: Brian Wright, Regina Wise, Steven Poncelet, Steve Moore, Joe Horvath, Michael Holley, and Shanna Kuhlemier. CONSULTANTS PRESENT — Steve Gross, District Counsel and Pam Hobday, Pam Hurt As- sociates. Director Aguera led the Pledge of Allegiance. President Ellis called for public comment, seeing none. President Ellis closed public comment. Director Laliotis pulled item #9. CONSENT CALENDAR 7. Consideration of Adopting Resolution 2019-30 Amending District Code, Title 5, in Compli- ance with California SB998. 8. Consideration of Awarding a Bid for PLC -Based Remote Telemetry Unites (RTUs). 10. Consideration of a Contract with GEI Consultants for Hydrogeological Consulting Ser- vices. 11. Consideration of a Final Completion for the Water Meter Radio Transmitter Replacement 2019 Project. 12. Consideration of the 2020 Board Meeting Schedule. 13. Consideration of Awarding a Contract to Prepare the Water Utility's 10-Year Capital Im- provement Plan. 14. Consideration of FY20 Annual Contracts and Procurements. 15. Consideration of an Additional Change Order Allowance for the District's Administration Building 2019 Upstairs Remodel Project. December 4, 2019 President Ellis called for public comment, there were none. Vice President Bender moved, and Director Finn seconded, that the Board approve the staff recommendation. 'the motion passed unanimously (5-0), by a roll call vote. ACTION 9. Consideration of Adopting Resolution 2019-31 Amending District Code, Title 6, Water Ser- vice and Miscellaneous Fees Schedule. Brian Wright, answered questions Board Comments/Questions: • Discussion on methodology on labor hours and fees. o The fee is more of a generalized fee for the program as appose to the test sub- mittal, rename the fee. • What is the cost of service approach to the cross connection fee? Discussion that the District does not have the authority to fine customers. o Discussion that this is actually covering the cost of service ® Requested staff to bring this fee back at a later meeting to provide a cost of service. President Ellis called for public comment, there were none. Director Laliotis moved, and Director Aguera seconded, that the Board approve the staff rec- ommendation with modifications listed above. The motion passed unanimously (5-0), by a roll call vote. 16. Consideration of a Contract with Peckham and McKinney for Executive Search Services. Brian Wright provided a presentation (available upon request). President Ellis called for public comment, there were none. Director Finn moved, and Director Aguera seconded, that the Board approve the staff recom- mendation with modifications listed above. The motion passed unanimously (5-0), by a roll call vote. 17. Review of the Third Party Review of the District's Wildfire Mitigation Plan. Steve Moore provided a presentation (available upon request). 18. Discussion of Amending District Code, Title 7, Electric Services. Joe Horvath provided a presentation (available upon request). ROUTINE BUSINES 19.Treasurer's Report: December 2019. 2 December 4, 2019 a) Approval of the Treasurer's report of fund balances for the Month Ended October 2019. President Ellis called for public comment, there were none. Vice President Bender moved, and Director Aguera seconded that the Board approve the Treasurer's Report. The motion passed unanimously (5-0), by a roll call vote. b) Approval of disbursements for November 2019. President Ellis called for public comment, there were none. Director Aguera moved, and Director Laliotis seconded that the Board approve the Disburse- ments. The motion passed unanimously (5-0), by a roll call vote. 20.Approval of the minutes of November 6, 2019, November 15, 2019, and November 20, 2019. President Ellis called for public comment, there were none. Vice President Bender moved, and Director Finn seconded that the Board approve the minutes. The motion passed unanimously (5-0), by a roll call vote. SPECIAL BUSINESS 21. Consideration of Election of Board Officers. Shanna Kuhlemier provided a presentation (available upon request). Director Laliotis nominated, and Director Aguera seconded the nomination that the Board ap- point Jeff Bender as President and Christa Finn as Vice President for 2020. The motion passed unanimously (5-0), by a roll call vote. President Ellis held the meeting in abeyance at 7:04 p.m. President Ellis re -convened the meeting at 7:05 p.m. CLOSED SESSION — 7:05 p.m. 22.Closed Session Pursuant to Government Code Section 54957.6, Conference with Labor Negotiators(s); Brian Wright, Assistant Water Utility Director; Joe Horvath, Electric Utility Director; and Joe Wiley, Counsel. No Reportable Action. 23. Closed Session Pursuant to Government Code Section 54956.9 (b), Potential Litigation, One Case. No Reportable Action. 24. Closed Session Pursuant to Government Code Section 54957, Public Employee Perfor- mance Evaluation — General Manager's Performance Plan Review. No Reportable Action. ADJOURNMENT - 8:18 p.m. There being no further business before the Board, the meeting was adjourned at 8:18 p.m. to the next scheduled regularly scheduled meeting of the Truckee Donner Public Utility District on January 15, 2019 at 6:00 p.m. 3 December 4, 2019 TRUCKEE DONNER PUBLIC UTILITY DISTRICT Bob Ellis, President Respectfully Submitte Shanna D. Kuhlemier,,, kC,istrict Clerk December 4, 2019