HomeMy WebLinkAbout15 Power Point Annual Procurements for 2022
Consideration of FY22 Annual Contracts Action Item #15 December 1, 2021 and Procurements
•BACKGROUND / HISTORYBACKGROUND / HISTORY Procurementsand FY22 Annual Contracts Procurementsand FY22 Annual Contracts procurementsOther •year procurements-Multi•Procured by other government
agencies•Competitive procurements•Sole source•of annual procurementsTypes •greater than $15,000 require Board approvalProcurements •CostReduces •Efficient •Ensures compliance with District
procurement policy•before the fiscal year beginsStaff presents routine annual procurements to the Board for approval
•BACKGROUND / HISTORYBACKGROUND / HISTORY ProcurementsFY22 Annual Contracts and ProcurementsFY22 Annual Contracts and other public agenciesState procurement law allows for joint purchasing
with the State and •Appropriate approval is required•Procure from lowest cost vendor or most advantageous proposal•Staff obtains at least 3 quotes or solicits proposals•If less than
$15,000•Board approval is required•advantageous proposalRecommends award to vendor with the lowest responsive bid or most •Staff requests bids or proposals•If greater than $15,000•District’s
competitive process
Annual procurements for NEW INFORMATIONNEW INFORMATION FY22 Annual Contracts and ProcurementsFY22 Annual Contracts and Procurements specialized software, hardware and unique servicesIncludes
•error)*as amended for one vendor (‘SEL’) listed twice in 2,385,077 $vendors for a total of 23 Sole source procurements include •)*1Sole source procurements (Attachment •FY22
•NEW INFORMATIONNEW INFORMATION FY22 Annual Contracts and ProcurementsFY22 Annual Contracts and Procurements services, and safety trainingSpecial services such as inspection services,
traffic management, janitorial •Conservation program partnerships•Construction inspection services•Wildfire defensible space services•which include$2,833,521 total of vendors for a
extending for One Year include 13 year contracts -Multi•for specialized hardware and computer products173,830 $vendors for a total of Other government agency procurements include •2)for
2022 (Attachment Competitively bid procurements
•NEW INFORMATIONNEW INFORMATION FY22 Annual Contracts and ProcurementsFY22 Annual Contracts and Procurements, and consulting servicesservicesSurveying services, board room technology,
Laserfiche software & •qualifications includes 4 vendors for a total of $120,000 for:no RFP Process, unique –Attachment 3, Professional Services •$425,000 for traffic control servicesfor
a total of vendor (most qualified) includes 1 bid procurements Attachment 3, Competitively •and Water market basket contracts for routine materialsElectric •Aggregate & asphalt materials•transformer
sswitchgear, Power poles, Power Electric •include annual routine items such as 2,190,000 vendors for a total of $15 include lowest response) bid procurements (Attachment 3, Competitively
•FISCAL IMPACTFISCAL IMPACT FY22 Annual Contracts and ProcurementsFY22 Annual Contracts and Procurements BudgetFY22 Funding for these procurements is included in the Board adopted
1)RECOMMENDATIONRECOMMENDATION FY22 Annual Contracts and ProcurementsFY22 Annual Contracts and Procurements and services listed in attachments 1, 2, and 3. required documents necessary
to procure the products ) Authorize the General Manager to execute the 2 duplicated on Attachment 1)* as adjusted from $8,227,428 for administrative error (one item was 1, 2, and 3.
from the vendors listed in attachments 8,127,428* $the routine annual procurements totaling Authorize