HomeMy WebLinkAbout11 Closeout Pipeline Project
AGENDA ITEM # 11
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MEETING DATE: November 3, 2021
TO: Board of Directors
FROM: Neil Kaufman
SUBJECT: Final Closeout of the District Pipeline Replacement – 2021
Construction Contract
APPROVED BY______________________________
Brian C. Wright, Interim General Manager
RECOMMENDATION:
Adopt Resolution 2021-19 accepting the District Pipeline Replacement – 2021 project as
complete and authorize the filing of the Notice of Completion.
BACKGROUND:
In March 2021, the Board awarded the construction contract for the District Pipeline
Replacement – 2021 project to Rapid Construction of Carson City, Nevada. The project
involved replacement of about 3,800 feet of pipeline at three locations in the Tahoe Donner
area:
Northwoods Boulevard
Muhlebach Way & Falcon Point Place
Snowpeak Way & Matterhorn Place
The bid price was $1,123,321.10. The Board also established a ten percent change order
allowance of $112,678.90, for a total authorization not to exceed $1,236,000.
During the course of the project, six change order requests were submitted and reviewed
by staff. After review and discussion, the District and Rapid agreed on a total of $31,271
for these issues. The items were:
Additional footage for a fire hydrant lateral on Snowpeak Way
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Additional footage for the PRV vault drain on Northwoods Boulevard
Installation of a fire hydrant extension on Falcon Point Place
Jute netting for permanent erosion control at a few service laterals on Northwoods
Boulevard and Falcon Point Place
Dewatering, additional aggregate base, additional paving and additional compaction
effort related to the old leaking water main on Northwoods Boulevard
In addition to the three change order requests, there was one item that resulted in a credit
to the District. The contract is based on a unit price bid. Attachment 1 shows the
differences between bid totals and the amounts actually constructed. This analysis results
in a $25,259.60 credit to the District.
In early November, District staff performed a final walkthrough on the project. The work
performed is complete and should be accepted by the District. Attached is a draft
resolution (Attachment 2) accepting the project and directing that a Notice of Completion
be filed.
FISCAL IMPACT:
The original bid price was $1,123,321.10. Once adjustments are made for the items
described above, the final contract price is $1,129,332.50.
Item Amount
Original bid price $1,123,321.10
Reconciliation of bid vs. actual quantities ($25,259.60)
Approved change order requests $31,271.00
Total $1,129,332.50
The funding source for this project is the Water Department General Fund.
In addition to the amount paid to Rapid Construction, the District has incurred additional
outside expenses for pre-construction environmental surveys, construction inspection, and
geotechnical testing.
ATTACHMENTS:
1. Bid Quantity vs. Actual Quantity Analysis
2. Resolution 2021-19