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HomeMy WebLinkAbout15 Draft Minutes 2021-10-06 MEETING MINUTES October 6, 2021 1. CALL TO ORDER The meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 5:59 p.m. by President Finn. Disclaimer: Due to the COVID-19 situation and the California Governor’s Executive Orders, this Board meeting was conducted with the Board via video/teleconferencing measures and live streamed on the District website. Public comment was opened using email and questions and answers on Zoom. ROLL CALL Director(s) Bender, Aguera, Harris, Vice President Laliotis and President Finn. EMPLOYEES PRESENT: Brian Wright, Mike Salmon, Joe Horvath, Steven Poncelet, Regina Cooley, and Shanna Kuhlemier. CONSULTANTS PRESENT – Steve Gross, District Counsel. 3. PLEDGE OF ALLEGIANCE – defer. 4. CHANGES TO THE AGENDA – Staff pulled Item 15. 5. PUBLIC INPUT President Finn called for public comment, seeing none. 6. DIRECTOR UPDATE This item provides time for Directors to comment on any item within the purview of the District. 7. GENERAL MANAGER UPDATE General Manager Wright provided an update. CONSENT CALENDAR 8. Consideration to Approve a contract with Efficiency Services Group for Rebate Processing and Administration Services. Authorize the General Manager to execute a contract in an amount of $132,275 plus a 10% change order authorization for a total not to exceed contract amount of $145,613 with ESG for the Energy Efficiency Collaboration Platform and Vimotely software services. 9. Consideration for Approval of a Property Damage Claim from Church of the Mountains. Authorize the General Manager to reimburse Church of the Mountains for property damages in an amount not to exceed $52,740.70; payment made post-receipt of a signed standard waiver of any future liability regarding subject claim incident, ap- proved as to form by District Counsel. 10. Consideration to Execute an Enterprise License Agreement with CDW Government. Authorize the General Manager to execute a contract with CDW Government for the renewal of the Districts Microsoft software package with an amount not to ex ceed $40,000. 12. Annual Consideration of a Contract with GEI Consultants for Hydrogeologic Consulting Services. Authorize the General Manager to execute a contract with GEI Consultants for the Martis Valley GMP Annual Report, in an amount of $22,000 plus a 10% change order authorization for a total not to exceed contract amount of $24,200. 13. Consideration of Contract to Perform CEQA Review and Permitting Assistance for the Pioneer Trail Pipeline. Authorize the GM to execute a contract with Helix Environmental Consulting to per- form the CEQA Review and Permitting Assistance for the Pioneer Trail Pipeline in an amount not to exceed $59,300. President Finn called for public comment, seeing none. Director Laliotis moved, Director Harris seconded that the board approve the consent calen- dar. The motions passed (5-0), by a roll call vote. ACTION 11. Authorization to Update District Code with Mission Statement and Goals. Adopt Resolution 2021-17, Updating District Code Title 1, for the Mission Statement and Goals of the District. President Finn called for public comment, seeing none. Director Bender moved, Director Aguera seconded that the board approve Update of Dis- trict Code. The motion passed (5-0), by roll call vote. 14. Consideration to dispense with competitive bidding and authorize the General Manager to Negotiate the Procurement of the Martis Valley Well Transfer Switch and Soft Start Assembly. Make a finding, to dispense with competitive bidding and authorize the General Man- ager to negotiate with vendors for the procurement of the Martis Valley Well automatic transfer switch and soft start assembly. President Finn called for public comment, seeing none. Director Laliotis moved, Director Harris seconded to approve staff’s recommendation. The motion passed (5-0), by roll call vote. 16. Consideration of a Contract to Design the Pioneer Trail Pump Station. Authorize the General Manager to execute a contract with Sauers Engineering to de- sign the Pioneer Trail Pump Station an amount not to exceed $157,590, plus a ten percent change order allowance for a total authorization of $173,350. President Finn called for public comment, seeing none. Director Harris moved, and Director Laliotis seconded that the board approve staff’s rec- ommendation. The Motion passed (5-0), by a roll call vote. 17. Budget 2022 and 2023 - Workshop number two - Discussion of Goals, Objectives, and Key Assumptions and Schedule Public Notice on 11/3/2021 for the Budget 2022 and 2023. a) Receive the information from this workshop item and provide strategic direction to staff regarding Budget 2022 and 2023 preparations. b) Schedule the Budget Public Hearing on 11/3/2021 for the Budget 2022 and 2023. President Finn called for public comment, seeing none. Director Bender moved, and Director Aguera seconded, that the board approve staff’s rec commendation, The Motion passed (5-0), by a roll call vote. ROUTINE BUSINESS 18. Approve the Treasurer’s Report October 2021. a) Fund Balances for the Month Ended in July 31, 2021. b) Disbursements for the Month August 31, 2021. President Finn called for public comment, seeing none. Director Aguera moved, and Director Bender seconded, the board approve Treasure’s Report The Motion was passed (5-0), by roll call vote. 19. Approve the Minutes of September 1, 2021. President Finn called for public comment, seeing none. Director Bender Moved, and Director Laliotis seconded, the board approve Minutes. The Motion was passed (5-0), by roll call vote. 20. Closed Session Pursuant to Government Code Section 54956.9(d)(1) - Existing Litiga- tion: Nevada County Superior Court Case Number: TCU21-7920. No reportable action. ADJOURNMENT - 10:02 p.m. There being no further business before the Board, the meeting was adjourned to the next scheduled regularly scheduled meeting of the Truckee Donner Public Utility District on Novem- ber 3, 2021 at 6:00 p.m. TRUCKEE DONNER PUBLIC UTILITY DISTRICT _________________________________________ Christa Finn, President Respectfully Submitted, ________________________________ Shanna D. Kuhlemier, CMC, District Clerk