HomeMy WebLinkAbout10 Martis Valley Well power supply cables
AGENDA ITEM# 10
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MEETING DATE: February 2, 2022
To: Board of Directors
FROM: Earl Smith, Operations Manager
SUBJECT: Consideration to Dispense with Competitive Bidding and Authorize
the General Manager to Negotiate the Procurement of Power
Supply Cables for the Martis Valley Well Emergency
Generator.
APPROVED BY
Brian C. Wright, General Manager
RECOMMENDATION:
Authorize the General Manager, to dispense with competitive bidding and to negotiate with
vendors for the procurement of power supply cables for the Martis Valley emergency
generator.
DISCUSSION:
The District’s recently updated 10-year Capital Improvement Plan (CIP) has identified
multiple locations in which the placement of emergency back-up generators will
significantly enhance the reliability of potable water deliveries to our customers during
prolonged power outages. In particular, staff has recently prioritized the need for back-up
generators to be installed at critical groundwater well facilities due to the adoption of Public
Safety Outage Management (PSOM) programs in 2019, and recent updates to the program
earlier this summer.
One of the key well facilities identified by staff to be prioritized for the procurement of an
emergency back-up generation is Martis Valley Well. This prioritization was based upon
well production levels and characteristics of the well location, such as ease of access for
fueling and maintenance.
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In March of 2021 the District was awarded grant funds through California Office of
Emergency Services (Cal OES) in the amount of $300,000 to procure an emergency
backup generator for the Martis Valley Well. To qualify for funding the District must use the
awarded funds no later than December 31, 2022.
At the July 21, 2021 Board Meeting, the Board approved the procurement of an emergency
backup generator. The new emergency backup generator will require a power supply cable
system for the operation at Martis Valley Well facility.
On January 20, 2022 the District facilitated a competitive bidding process and received no
bids on the power supply cable system. As a result staff would like to request the Board of
Directors to dispense with competitive bidding, allowing staff to negotiate directly with other
potential vendors for this equipment.
FISCAL IMPACT:
This procurement was not included in the Board approved Budget. However, the District
has received CalOES grant funding in the amount of $300,000 for the procurement and
installation of the Martis Valley Well emergency back-up generator including associated
equipment and materials. This procurement will be included in the materials funded by the
CalOES grant.
ATTACHMENTS:
None.