HomeMy WebLinkAbout8 Martis Valley Well power supply cables #2AGENDA ITEM #8
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MEETING DATE: March 2, 2022
To: Board of Directors
FROM: Earl Smith, Water Operations Manager
SUBJECT: Consideration to Authorize Procurement of Power Supply Cables for
the Emergency Backup Generator at Martis Valley Well.
APPROVED BY______________________________
Brian C. Wright, General Manager
RECOMMENDATION:
Authorize the General Manager to execute a procurement contract with WEDCO Inc. for
power supply cables for the emergency backup generator at Martis Valley Well in the
amount of $37,629.77, plus a 10% change order allowance for a total not to exceed
$41,392.75 + incidentals and sales tax.
DISCUSSION:
The District’s recently updated 10-year Capital Improvement Plan (CIP) has identified
multiple locations in which the placement of emergency back-up generators will
significantly enhance the reliability of potable water deliveries to our customers during
prolonged power outages. In particular, staff has recently prioritized the need for back-up
generators to be installed at critical groundwater well facilities due to the adoption of
Public Safety Outage Management (PSOM) programs in 2019, and recent updates to the
program earlier this summer.
One of the key well facilities identified by staff to be prioritized for the procurement of an
emergency back-up generation is Martis Valley Well. This prioritization was based upon
well production levels and characteristics of the well location, such as ease of access for
fueling and maintenance.
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In March of 2021 the District was awarded grant funds through California Office of
Emergency Services (Cal OES) in the amount of $300,000 to procure an emergency
backup generator for the Martis Valley Well. To qualify for funding the District must use the
awarded funds no later than December 31, 2022.
At the July 21, 2021 Board Meeting, the Board approved the procurement of an emergency
backup generator. The new emergency backup generator will require a power supply cable
system for the operation at Martis Valley Well facility.
On January 20, 2022 the District completed its competitive bidding process and received
no bids on the power supply cable system.
On February 2, 2022 the Board authorized the General Manager to dispense with
competitive bidding and authorize staff to negotiate directly with other vendors that can
supply this equipment.
In February 2022, staff reached out to several vendors supplying electrical power supply
cabling seeking pricing and delivery timelines in alignment with District needs. The District
received one quote from WEDCO Inc. in the amount of $37,629.77. After review of terms
with the vendor, staff has determined the power cabling specifications and delivery
timelines will meet the District’s needs.
FISCAL IMPACT: This procurement was not included in the Board approved Budget.
However, the District has received CalOES grant funding in the amount of $300,000 for the
procurement and installation of the Martis Valley Well emergency back-up generator
including associated equipment and materials. The procurement of the new generator
cables will be funded by these grant monies.
ATTACHMENTS:
Attachment 1: WEDCO Inc. Quote