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HomeMy WebLinkAboutDraft Minutes 2022-02-02MEETING MINUTES February 2, 2021 1. CALL TO ORDER The meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 6:00 p.m. by President Finn. 2. ROLL CALL Directors; Aguera, Harris, Vice President Bender, and President Finn. Absent: Director Laliotis. EMPLOYEES PRESENT:Brian Wright, Mike Salmon, Joe Horvath, Jillian Steward, Neil Kauf- man, Steven Poncelet, Regina Cooley, Keith Renshaw, Steve Moore, Steven Keates, and Shanna Kuhlemier. CONSULTANTS PRESENT – Steve Gross, District Counsel. 3. Consideration to Adopt of Resolution 2022-02, Resolving a Local Emergency and Authoriz- ing Remote Teleconference Meetings of the Board of Directors for the Period February 2, 2022 to March 4, 2022 pursuant to the Brown Act Provisions and AB361. Adopt Resolution in support of virtual meetings. President Finn called for public comment, seeing none. Director Harris moved, and Vice President Bender seconded that the board approve staff’s recommendation. The Motion passed (4-0), by a roll call vote. Director Laliotis was absent. 4. PLEDGE OF ALLEGIANCE – defer. 5. CHANGES TO THE AGENDA – none. 6. PUBLIC INPUT –none. 7. DIRECTOR UPDATE This item provides time for Directors to comment on any item within the purview of the District. 8. GENERAL MANAGER UPDATE General Manager Wright provided an update. COMMITTEE UPDATE 9.Informational update on the Community Broadband Committee. CONSENT CALENDAR 10. Consideration to Dispense with Competitive Bidding and Authorize the General Manager to Negotiate the Procurement of Power Supply Cables for the Martis Valley Well Emergency Generator. Authorize the General Manager, to dispense with competitive bidding and to negotiate with vendors for the procurement of power supply cables for the Martis Valley emer- gency generator. 11.Consideration for Project Closeout of the District’s Truckee Substation Improvements – 2021 Construction Contract. A. Adopt Resolution 2022-03 accepting the Truckee Substation Improvements – 2021 project as complete and authorize the filing of the Notice of Completion. B. Authorize $1,003,825 of Electric Facility Fees funding in 2021 for the project. 12.Consideration to Approve a Purchase Order with Snap-On Industries for a Fleet Diagnostic Tool. Authorize the General Manager to approve a purchase order with Snap-On Industries, of Crystal Lake, IL, for the purchase of one (1) Zeus Diagnostic Workstation including supporting equipment in the amount of $17,270, plus a 10% change order authoriza- tion, for a total not to exceed amount of $18,997, plus tax and fees. 13.Consideration to Approve the Purchase and Lease of Electric Department Vehicles A. Authorize the General Manager to execute a contract with Altec Industries of Dixon, CA, for the purchase of one (1) Altec Digger Derrick on a 2024 Freightliner 108SD 6X4 chassis in the amount of $398,499, plus a 10% change order authorization, for a total not to exceed amount of $438,348, plus tax and fees. B. Authorize the General Manager to execute a contract with Altec Industries of Dixon, CA, for the purchase of one (1) Altec small Bucket Truck on a 2024 Ford 5500 4X4 chassis in the amount of $216,625, plus a 10% change order authorization, for a total not to exceed amount of $238,288, plus tax and fees. C. Authorize the General Manager to execute a lease agreement with Global Rental of Dixon, CA, for the lease of a Digger Derrick for up to two years in a not to exceed amount of $4,420 per month, plus tax. D. Authorize the General Manager to execute a lease agreement with Global Rental of Dixon, CA, for the lease of a small Bucket Truck for up to two years in a not to exceed amount of $2,964 per month, plus tax. E. Declare Unit 136 surplus and authorize the General Manager to dispose of the Unit at public auction, applying sale funds to the Electric Vehicle Reserve Fund. 14. Water SCADA Operator Interface Terminal Replacement. Authorize the General Manager to execute a contract with AVEVA Select California to provide thirty replacement operator interface terminals (OITs) in the amount of $41,550 plus a ten percent change order allowance for a total not to exceed $45,705. Director Harris moved, Vice President Bender seconded that the board approve the consent calendar. The motions passed (4-0), by a roll call vote. Director Laliotis was absent. ACTION ITEM (S) 15.Consideration for Approval of Electric and Water Utility Development Agreements for the Soaring Ranch Off-Site Infrastructure Improvements. Authorize the General Manager to execute electric utility and water utility development agreements with J-MAR II, LLC. For the Soaring Ranch Off-Site Infrastructure Improve- ment project. General Counsel Gross recused for a potential conflict of interest. Disclosed: Porter Simon Law Firm is engaged with a company associated with J-Mar II, LLC. District Counsel Gross correc- tion the staff report: Gross has not worked on this development agreement he has worked on other agreements with the same form but not the one associated with this item. President Finn called for public comment, seeing none. Director Harris left the meeting at 6:31 p.m. Vice President Bender moved, and President Finn seconded that the board approve staff’s recommendation. The Motion passed (3-0), by a roll call vote. Directors Laliotis and Harris were absent. 16.Monetization of Current Low Carbon Fuel Standard (LCFS) Credits. A. Board authorize the General Manager to execute an agreement with Northern Cali- fornia Power Agency (NCPA) to enter into NCPA’s Market Purchase Program, which facilitates the sale of LCFS credits on the District’s behalf; and B. Authorize the General Manager to sell District owned Low Carbon Fuel Standard (LCFS) credits in the LCFS market of a quantity up to 1,100, which is estimated to result in unbudgeted revenue and restricted cash funds to the District in the $148,000 to $156,000 range. For year 2022 and annually thereafter. President Finn called for public comment, seeing none. Vice President Bender moved, and Director Aguera seconded that the board approve staff’s recommendation. The Motion passed (3-0), by a roll call vote. Directors Laliotis and Harris were absent. 17.Award of the District Pipeline Replacement – 2022 Construction Contract Award the District Pipeline Replacement – 2022 contract to C&D Contractors in an amount of $2,681,035.00, plus a ten percent change order allowance of $268,965 for a total authorization not to exceed $2,950,000. President Finn called for public comment, seeing none. Director Agoura moved, and Vice President Bender seconded that the board approve staff’s recommendation. The Motion passed (3-0), by a roll call vote. Directors Laliotis and Harris were absent. ROUTINE BUSINESS 18.Approve the Treasurer’s Report: Fund Balances for the Month Ended November 30, 2021 & Disbursements for the Month Ended December 30, 2021. President Finn called for public comment, seeing none. Director Aguera moved, and Vice President Bender seconded, the board approve Treasure’s Report. The Motion was passed (5-0), by roll call vote. Directors Laliotis and Harris were ab- sent. 19.Approve the Minutes of January 5, 2022. President Finn called for public comment, seeing none. Vice President Bender moved, and Director Aguera seconded, the board approve Minutes. The Motion was passed (5-0), by roll call vote. Directors Laliotis and Harris were absent. CLOSED SESSION – 7:10 p.m. Director Harris joined Closed Session at 7:50 p.m. 20. Closed Session Pursuant to Government Code Section 54957.6, Conference with Labor Negotiator(s); Brian C. Wright, General Manager; Michael Salmon, Chief Financial Of- ficer; and Roe Vernon, SCADA Engineer for the Un-Represented employees. No re- portable action. 21.Closed Session Pursuant to Government Code Section 54957 Public Employee Perfor- mance Evaluation – General Manager’s Performance Plan Review. No reportable ac- tion. Director Harris recused from item 22. 22.Closed Session Pursuant to Government Code Section 54956.9(d)(1) - Existing Litiga- tion: Nevada County Superior Court Case Number: TCU21-7920. The Board approved a settlement agreement with Kim Harris. Essentially the terms are: Harris admits to breaching her severance agreement, she will agree to comply with that agreement mov- ing forward. The TDPUD will not go after her term in office. Due to 1090 and 1091 case law the court will retain jurisdiction over the case. District will release the claim and Har- ris will continue to not breach the agreement. The settlement agreement will be final af- ter court approved. Harris will not tender insurance from the District for this activity now nor in the future if agreement is breached again. The terms were unanimously ap- proved 3-0, Director Laliotis was absent and District Harris recused. ADJOURNMENT - 9:37 p.m. There being no further business before the Board, the meeting was adjourned to the next scheduled regularly scheduled meeting of the Truckee Donner Public Utility District on Febru- ary16, 2022 at 6:00 p.m. TRUCKEE DONNER PUBLIC UTILITY DISTRICT _________________________________________ Christa Finn, President Respectfully Submitted, ________________________________ Shanna D. Kuhlemier, CMC, District Clerk