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Home My WebLink About2021-12-20 Min - Board MEETING MINUTES December 1, 2021 1. CALL TO ORDER The meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 6:00 p.m. by President Finn. ROLL CALL Directors; Aguera, Bender, Harris, Vice President Laliotis and President Finn. EMPLOYEES PRESENT: Brian Wright, Mike Salmon, Joe Horvath, Jillian Steward, Earl Smith, Neil Kaufman, and Shanna Kuhlemier. CONSULTANTS PRESENT – Steve Gross, District Counsel. 3. PLEDGE OF ALLEGIANCE 4. CHANGES TO THE AGENDA – none. 5. PUBLIC INPUT Deidra Henderson, Truckee resident;  Requested the TDPUD enforce the Town’s 100% Renewable resolution 6. DIRECTOR UPDATE This item provides time for Directors to comment on any item within the purview of the District. 7. GENERAL MANAGER UPDATE General Manager Wright provided an update. COMMITTEE UPDATE 8. Informational update on the Community Broadband Committee. Provide input on the Community Broadband Committee. PUBLIC HEARING 9. Public Hearing on Proposed Electric Rates including a 100% Renewable Energy Rate, and Consideration of Ordinance 2021-03 Setting Electric Rates and a 100% Renewable Energy Rate for FY22 and FY23. A) Conduct a Public Hearing on the Proposed Electric Rates and an optional 100 percent Renewable energy rate. B) Approve Ordinance 2021-03 setting Electric Rates, including an optional 100 percent Renewable Energy Rate for FY22 and FY23. This Ordinance will take effect 30 Days from adoption and will be implemented starting on January 1, 2022. President Finn opened the public hearing for any person in support of opposition to the pro- posed electric rates FY22 and FY23. John Henry Beyer, Truckee resident;  Wanted to learn more about the 100% renewable rate. DocuSign Envelope ID: E0A0D7EC-1B06-41BC-A7A5-394DA7C19C9C  Stated it doesn’t appear to give anything more than what the District has.  Requested a more robust program to get to a 100%.  Appears to more of a badge of honor. John Sorenson, Truckee resident;  Questioned what the funds will be used for.  There is a significant amount of potential system changes to move to electrification and 100% Renewable. Questioned if this was enough. Matt Tucker, 10 year Truckee resident;  Stated appreciation for the PUD’s efforts in renewable energy.  Questioned if the 2 cents is buying more renewables or de-carbonization.  Distribution and storage are areas to consider. Deidra Henderson, Truckee resident;  Thanked the Board for moving 100% Renewable forward.  Provided information on the first green rate and reasons for failure  Supports marketing and education for a successful roll-out  Spoke about climate issues  Talked about a sense of urgency but doing it correctly. President Finn closed the public hearing. Director Harris moved, and Director Aguera seconded that the board approve the rates minus the 100% Renewable Rate. The Motion passed (5-0), by a roll call vote. CONSENT CALENDAR 10. Consideration to Authorize Procurement of a Soft Start and Automatic Transfer Switch for the Emergency Backup Generator and Martis Valley Well. Authorize the General Manager to execute a procurement contract with WEDCO Inc. for a soft start and automatic transfer switch for the emergency backup generator at Martis Valley Well in the amount of $39,181.00, and a 10 percent change order allowance for a total not to exceed $43,099.00 plus incidentals and sales tax. Director Bender moved, President Finn seconded that the board approve the consent calen- dar. The motions passed (5-0), by a roll call vote. ACTION ITEM (S) 11. Authorize the General Manager to execute a contract to Perform Rehabilitation of the Airport Water Storage Tank. Award a contract to DN Tanks to perform rehabilitation of the Airport Tank in an amount of $348,000, plus a ten percent change order allowance for a total authorization not to exceed $383,000. President Finn called for public comment, seeing none Vice President Laliotis moved, and Director Aguera seconded that the board approve staff’s recommendation. The Motion passed (5-0), by a roll call vote. DocuSign Envelope ID: E0A0D7EC-1B06-41BC-A7A5-394DA7C19C9C 12. Consideration of a contract with Fringe Studios. Authorize the General Manager to execute a contract with Fringe Studio in the amount of $41,000 plus a 10% change order for an amount not to exceed $44,900, for the design of the eastern office and Board room remodel. President Finn called for public comment, seeing none Director Bender moved, and Director Aguera seconded that the board approve staff’s recom- mendation. The Motion passed (5-0), by a roll call vote. 13. Election of Board Officers. The Board nominate and elect a President and Vice President for the next twelve months. President Finn called for public comment, seeing none President Finn nominated Vice President Laliotis for the position of President. Vice President Laliotis humbly declined due to time constraints. Director Aguera nominated Finn for Presi- dent, Vice President Laliotis seconded the nomination. Director Aguera nominated Director Bender for Vice President, Vice President Laliotis seconded the nomination that the board vote for President Finn and Vice President Bender for 2022. The Motion passed (4-1), by a roll call vote. Director Harris abstained. 14. Consideration of the Board Meeting schedule for 2022. Set the 2022 Board Meeting Schedule. President Finn called for public comment, seeing none Vice President Bender moved, and Director Harris seconded that the board approve staff’s recommendation. The Motion passed (5-0), by a roll call vote. 15. Consideration of FY22 Annual Contract and Procurements. A) Authorize the routine annual procurements totaling $8,227,428 from the vendors listed in at- tachments 1, 2 and 3. B) Authorize the General Manager to execute the required documents necessary to procure the products and services listed as attachments in the staff report. President Finn called for public comment, seeing none Vice President Bender moved, and Director Aguera seconded that the board approve staff’s recommendation. The Motion passed (5-0), by a roll call vote. ROUTINE BUSINESS 16. Approve the Treasurer’s Report: Fund Balances for the Month Ended September 30, 2021 & Dis- bursements for the Month October 31, 2021. President Finn called for public comment, seeing none. Director Aguera moved, and Vice President Bender seconded, the board approve Treasure’s Report DocuSign Envelope ID: E0A0D7EC-1B06-41BC-A7A5-394DA7C19C9C The Motion was passed (5-0), by roll call vote. 17. Approve the Minutes of November 3, 2021. President Finn called for public comment, seeing none. Vice President Bender moved, and President Finn seconded, the board approve Minutes. The Motion was passed (5-0), by roll call vote. President Finn called for a recess 8:36 p.m. President Finn called the meeting back in session 8:39 p.m. CLOSED SESSION 18. Closed Session Pursuant to Government Code Section 54956.9(d)(1) - Existing Litigation: Ne- vada County Superior Court Case Number: TCU21-7920 – No Reportable Action. ADJOURNMENT - 9:42 p.m. There being no further business before the Board, the meeting was adjourned to the next scheduled regularly scheduled meeting of the Truckee Donner Public Utility District on January 5, 2022 at 6:00 p.m. TRUCKEE DONNER PUBLIC UTILITY DISTRICT _________________________________________ Christa Finn, President Respectfully Submitted, ________________________________ Shanna D. Kuhlemier, CMC, District Clerk DocuSign Envelope ID: E0A0D7EC-1B06-41BC-A7A5-394DA7C19C9C