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Home My WebLink About2015-06-03 Min - BoardREGULAR MEETING June 3, 2015 In accordance with District Code Section 2.08.010, the TDPUD minutes are action only minutes. All Board meetings are recorded on a digital format which is preserved in per- ep tuity and made available for listening to any interested party upon their request. 1. CALL TO ORDER The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 6:00 PM in the TDPUD Board room by President Ellis, 2. ROLL CALL Directors: Bob Ellis, Joe Aguera, Tony Laliotis, Jeff Bender, and Paul Warmerdam. EMPLOYEES PRESENT Steve Hollabaugh, Shanna Kuhlemier, Brian Wright, Sana Schlosser, Bob Mescher, Steven Poncelet, Michael Holley, and Kim Harris, CONSULTANTS PRESENT Steve Gross OTHERS PRESENT none 3. PLEDGE OF ALLEGIANCE Director Warmerdam led the Pledge of Allegiance. 4. CHANGES TO THE AGENDA General Manager Holley stated the staff report was revised to correct an administrative error. 5. PUBLIC INPUT President Ellis called for public comment, there were none. 6. DIRECTOR UPDATE There were no Director updates. CONSENT CALENDER 7. Consideration of Annual Resolutions for Special Tax: Old Greenwood and Gray's Crossing Communities Faculties Districts. Director Bender recused himself due to property ownership. • Adopt Resolution 2015-12 requesting Nevada County to collect the special taxes for the Old Greenwood 03-1 Communities Facilities District; and • b) Adopt Resolution 2015-13 requesting Nevada County to collect the special taxes for the Gray's Crossing 04-1 Communities Facilities District. 8. Consideration of Annual Resolutions for the Donner Lake Assessment District. • Adopt Resolution 2015-11 requesting Nevada County to collect the Donner Lake As- sessment District No. 00-1 annual assessments for tax year 2015-2016; and • b) Adopt Resolution 2015-10 requesting Placer County to collect the Donner Lake As- sessment District No. 00-1 annual assessments for tax year 2015-2016. 1 Minutes: June 3, 2015 9. Consideration of the Award of an Annual Welding Services Contract. (Minute Order Number 2015-48) • Award the welding services bid to Poulin Steel Fab., Inc. and authorize the General Manager to enter into a contract for an amount not to exceed $25,000. 10. Consideration of the Purchase of a Replacement Backhoe-Loader. (Minute Order Number 2015-49) • Authorize the General Manager to sign a contract for the purchase of a new 2015 John Deer 410L Backhoe to Pape Machinery, Inc. in the amount of $113,890 plus tax and delivery, for an amount not to exceed $125,279; and • Authorize the transfer of $125,279 from the Water Vehicle Reserve Fund to the Water Vehicle Replacement Fund; and • Declare Unit 374 as surplus and deposit sales proceeds into the Water Vehicle Replace- ment Fund. 11. Consideration of the Award of a Construction Contract for Donner Lake Substation Rebuild- 2015. (Minute Order Number 2015-50) • Authorize the General Manager to enter into a contract with PAR Electrical Contractors in an amount of $777,948, plus a 10% contingency for an amount not to exceed $855,7430 President Ellis called for public comment, there were none. Director Aguera moved, and Director Laliotis seconded, that the Board approve the consent calendar. The motion passed unanimously (5-0) by a roll call vote. ACTION ITEMS Z. Approve the Notice of Proposed Water Rates for 2016 through 2020 and Set a Public Hearing Date Regarding Establishment of New Water Rates. Bob Mescher provided a presentation which is available upon request. President Ellis called for public comment, there were none. Director Aguera moved, and Director Laliotis seconded, that the Board approve the staff rec- ommendation. The motion passed unanimouslyby a roll call vote. 13. Consideration of the Audited Financial Report for 2014. Bob Mescher provided a presentation which is available upon request. President Ellis called for public comment, there were none. President Ellis moved, and Director Bender seconded, that the Board approve the staff recom- mendation. The motion passed unanimously (5-0) by a roll call vote. ROUTINE BUSINESS President Ellis called for public comment, there were none. 2 Minutes: June 3, 2015 14. a) Approval of the Treasurer's report of fund balances as of April 30, 2015. Director Laliotis moved, and Director Bender seconded, that the Board approve the Treasurer's report for the month ending April 30, 2015. The motion passes unanimously (5-0) by a roll call vote. 14. b) Approval of Disbursements for April 2015. Director Aguera moved, and Director Laliotis seconded, that the Board approve the disbursements of April 2015. The motion passed unan- imously (5-)) by a roll call vote. 15. Approval of Minutes for May 20, 2015. Director Laliotis moved, and Director Bender se- conded, that the Board approve the minutes for May 20, 2015. The motion passed (4-0), Di- rector Warmerdam abstained. (Minute Order Number 2015-51) CLOSED SESSION 6:30 P.M. till 8:20 P.M. 16. Conference with labor negotiators: Section 54957.E 17. Closed Session Pursuant to Government Code Section 54956.9(d)(2), Exposure to Litiga- tion as described on the agenda, one case — no reportable action. RETURN TO OPEN SESSION I_1�1�I�1�J:�►1►�il�►�� There being no further business before the Board, the meeting was adjourned at 8:25 P.M. to the next scheduled meeting of the Truckee Donner Public Utility District on June 8, 2015 at 5:30 P.M. TRUCKEE DONNER PUBLIC UTILITY DISTRICT oze "Ll Bob Ellis, President Prepared by Shanna DA lemier, CMC, Deputy District Clerk 3 Minutes: June 3, 2015