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HomeMy WebLinkAbout2015-10-07 Min - BoardREGULAR MEETING MINUTES October 7, 2015 In accordance with District Code Section 2.UO.U10, the TDPUD minutes are action only minutes. All Board meetings are recorded on a digital format which is preserved in per - Petuity and made available for listening to any interested party upon their request. 1. CALL TO ORDER The meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 6:03 P.M. in the TDPUD Board room by President Ellis. 2. ROLL CALL Directors: Joe Aguera, Paul Warmerdam, Jeff Bender, and President Ellis. Absent: Director Tony Laliotis EMPLOYEES PRESENT Michael Holley, Steven Poncelet, Tricia Phillips, Regina Wise, Brian Wright, Ian Fitzgerald, Lauren Schaake-Hudson, Stephan Hollabaugh, and Shanna Kuhlemier, CONSULTANTS PRESENT OTHERS PRESENT Pat Davison, Contractor's Association of Truckee Tahoe. 3. PLEDGE OF ALLEGIANCE Director Aguera led the Pledge of Allegiance. 4. CHANGES TO THE AGENDA There were no changes. 5. PUBLIC INPUT President Ellis called for public comment. Pat Davison, Contractor's Association of Truckee Tahoe (GATT) • Discussed changes in the yearly meeting with the District. The meeting is set for No- vember 16tn • Appreciated input with code changes coming up. • Thanked the District for the drought workshop. • Requested the Board schedule a fire sprinkler workshop, to discuss CATT's differing opinion from District staff. o Board consensus was to table this item until after the 16t" when President Ellis and staff meet with CATT. 6. DIRECTOR UPDATE There were no Director updates. CONSENT CALENDAR 7. Consideration of Modifying a Contract for the Replacement of the Failed Truckee Substation Transformer. (Minute Order Number 2015-77) 1 October 7, 2015 • Increase the previously approved change order allowance from $7,946 to $17,038 nec- essary to cover the additional amount and to provide a 5% change order flexibility of $5,385 for the purchase of a new transformer • Authorize the General Manager to void the previous refurbishment contract and enter into a new contract with R.E. Uptegraff for the purchase of a new transformer in the amount of $107,696, plus a 5 percent change order allowance in the amount of $5,385 for an amount not to exceed $113,081 plus tax 8. Consideration to Award a Maintenance Services Contract for the 2015 Water Leak and Paving Repair Project. (Minute Order Number 2015-78) • Award a maintenance services contract for Leak Repair and Paving 2015 to Longo In- corporated of Tahoe City, CA. at a hourly rate of $495, plus $175 per hour for additional traffic control as needed, for a total not to exceed an amount of $80,000 President Ellis called for public comment, there were none. President Ellis moved, and Director Aguera seconded, that the Board approve the consent calendar. The motion passed unanimously (4-0), Director Laliotis was absent. ACTION ITEMS 9. Consideration of an Ordinance to Establish Pilot PEV Public Access Charging Rates. • Adopt Ordinance No. 2015-02 setting pilot PEV public access end -user charging rates at $0.30/kWh plus payment transaction fees • Approve the one time, one month free charging promotion to help market and promote the new charging station locations Steven Poncelet provided a presentation which is available upon request. Board Discussion: • The land owners are responsible for snow removal costs. • District staff used session benchmarks from other utilities. A session would differ de- pending on how depleted the batteries are or how full the charge. • Downtown will have a four hour parking for the PEV spots. • Staff has safeguarded the equipment by using balusters for protection, but vandalism could happen. If staff finds continual vandalism we can install cameras on the stations. • Male and female connectors are used to get electric connection to ensure public safety. • Payment fees are at a higher rate, but staff expects them to go down over time. • Discussion on different chargers available and cost. President Ellis called for public comment, there were none. Director Warmerdam moved, and Director Aguera seconded, that the Board approve staff's recommendation. The motion passed unanimously (4-0), Director Laliotis was absent. BUDGET 9. Discussion of FY16 & FY17 Budget: a) Operating/Capital Budget: Electric Operations b) Operating/Capital Budget: Water Operations 2 October 7, 2015 Regina Wise provided a presentation which is available upon request. President Ellis called for public comment, there were none. The Board consensus was to receive the report. ROUTINE BUSINESS President Ellis called for public comment, there were none. 10. Treasurers Report: September 301 2015. a) Approval of the Treasurers report of fund balances as of August 31, 2015, Director Bender moved, and Director Aguera seconded, that the Board approve the Treasurer's report. The motion passes unanimously (4-0) by a roll call vote, Director Laliotis was absent. b) Approval of disbursements for September 2015. Director Aguera moved, and Director Bender seconded, that the Board approve the disbursements. The motion passed unanimously (4-0), Director Laliotis was absent. ADJOURNMENT Director Bender moved, and Director Aguera seconded, that the Board adjourn the meeting at 6:51 p.m. The motion passed unanimously (4-0), Director Laliotis was absent. There being no further business before the Board, the meeting was adjourned at 6:51 p.m. to the next scheduled meeting of the Truckee Donner Public Utility District on October 21, 2015 at 6:00 P.M. TRUCKEE DONN R PUB C UTILITY DISTRICT Bob Ellis, President Prepared Sharma C . Kuhlemier, CMC, Deputy District Clerk 3 October 7, 2015