HomeMy WebLinkAbout11 Vehicle Use Policy Agenda Item # 11
TRUCKEE DONNER
Public Utility District
Workshop
To: Board of Directors
From: Peter Holzmeister
Date: September 29, 2006
Subject: Vehicle use policy
Why this matter is before the Board: This is a workshop item. This matter
involves review of a draft vehicle use policy. This requires Board action.
History: For several years various District employees have driven District
vehicles home after hours. The Board has expressed an interest in reviewing the
details of this practice. Also, the practice has never been formalized in toe form
of a written policy. Clearly, a written policy is necessary.
New information: Attached is a draft policy for your review and discussion.
Recommendation: This is a workshop item. No formal action is necessary at
this time.
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
POLICY FOR USE OF DISTRICT OWNED VEHICLES
1 Objective:
To establish a policy governing the use of District owned vehicles.
2 Policy Content:
(a) District owned vehicles are provided for official use only and are not to
be used for private transportation or personal business. Vehicles will be
parked at the District site when not in use and will be available to all
personnel for any valid business-related purpose.
(b) District employees who are required to drive as a part of their job
responsibilities must possess a valid driver's license. All such employees
are required immediately to advise District management of any driving
violations, citations, or accidents resulting in a suspension or revocation
of their driver's license.
(c) If possible, the District will provide a vehicle for transportation to and
from business meetings, conferences, or other events that employees
attend located away from the office. if an employee drives his or her own
personal vehicle, the District will pay the current rate for mileage as set
by the Internal Revenue Service.
(d) Smoking is prohibited in District owned vehicles.
(e) Seat belts shall be worn while driving or riding (applies to driver and
passengers) in all vehicles used for District business. The driver shall be
responsible for enforcing the seat belt requirement.
(f) Employees that are subject to being called outside of normal work hours
for emergencies or other District business will be assigned vehicles to be
driven to and from their place of residence. These employees are:
(1) General Manager
(2) Assistant General Manager (Electric Utility Manager)
(3) Electric Superintendent
(4) On-Call Lineman
(5) Electric Engineer
(6) Water Utility Manager
(7) Water Superintendent
(8) Water Engineer
(9) On-Call Water Technician
Policy-District owned vehicles
(g) No employee shall be allowed to use an assigned vehicle for personal
purposes other than commuting and de-minimis personal use, such as a
stop for a personal errand on the way home. Once at the employee's
residence, the vehicles shall only be used for official District business or
the return commute to place of business.
(h) District vehicles shall be operated only by an authorized District
employee. Employees may occasionally have passengers that are a
necessary part of the District's operations.
(i) Employees shall keep records and report to the District any vehicle use
subject to taxation as required by the Internal Revenue Service.
(j) The general manager is authorized to rule on any unforeseen situation
that might arise that is not covered in this policy.
3 Responsibility
It shall be the responsibility of the general manager to administer this policy.
2 Policy-District owned vehicles
TRUCKEE DONNE
Public Utility District
Presentation of the
2007 Draft, Budget
Staff Report
October 4, 2006
Board Meeting
1
Public Utility District
CBuudget Workshop—D
All three workshop items discussed as a package
Budget is two documents
Detail (with five-year CIP)
Summary
What is the focus in 2007?
Mission Statement and Goals and Objectives
2006 COP and Rate ordinances set the stage for this Budget
Look at 2007 as a step in the long range plan (Finance Master Plan)
Develop cash reserves
Look at predictions of rates
Look at Electric power supply issue
Look at Electric system debt
No additional water rate increase for 2007
No change in water facilities fees or connection charges
No electric rate increase for 2007
2 No change in electric facilities fees or connection charges
f
TRUCKEE DONNER
■
ublic Utility District
Total revenues and expenditures for operations
Electric Water
Revenues $20,540,294 $9,560,389
Expenditures 19,587,882 9,450,014
Amount from operations contributed to capital
$ 952,412 $ 110,376
Amount from operations set aside in Electric reserves
2003 COP Reserve $300,000
Rate stabilization Fund 392,658
Total $692,658
Amount from operations set aside in Water reserves
Unrestricted Reserve $268,045
Capital Reserve Fund 178,697
4
3 Total $446,742
I
r
I
f
TRUCKEE DONNER
Public Utility District
ir expenditu "ms in Electric
Power supply $91286,831
Debt 3,667,245
Labor 4925%643
Insurance 160,467
Reserves 692,658
Subtotal $181066,844
Total operating expenditures 19,587,882
Major expenditures as % of total 92.2%
4
.. : RUCKEE DONNER
Public Utility District
"Major s in Water
Electricity for pumping water $1 ,561 ,023
Debt 2563% 189
Labor 3,493, 127
Insurance 1619305
Rent 2635565
Reserves 446,742
Subtotal $855645951
Total operating expenditures %450,01 4
Major expenditures as % of total 90.6%
5
R TRUCKEE
IIIIIIII DONNER
Public II II District
(capital Budget
Electric capital budget
Total amount $3, 1855725
What is budgeted? Page 48 of Summary
Water capital budget
Total amount $6,420,537
What is budgeted? Page 50 of Summary
6
Budget Worksh��.
Review Finance Master Plan
Public Utility District i
CBudqet Worksh o
Review methods of allocating costs between
Electric and Water
8
Public Utility District
"wdoes ihe ard wa to proceed ?
Workshops
Hearing
Adjustments
Adoption
9