HomeMy WebLinkAbout11Revised-Consideration to Reject All Bids for the 2014 Pump and Motor Predictive Maintenance ProjectAgenda Item #11
To:
From:
Date:
Subject:
Board of Directors
Brian Wright
January 15, 2014
Consideration to Reject All Bids for the 2014 Pump and Motor
Predictive Maintenance Project
ACTION
Michael D. Holley
General Manager / Water Utility Manager
1. WHY THIS MATTER IS BEFORE THE BOARD
The rejection of all bids received for District maintenance projects with expenditures
exceeding $15,000 requires Board approval.
2. HISTORY
In October 2013, the District publicly advertised request for bids for the 2014 Pump
and Motor Predictive Maintenance Project. On November 18, 2013, the District
received 3 sealed bids in response to the public advertisement.
3. NEW INFORMATION
Staff has reviewed all 3 bids received for the 2014 Pump and Motor Predictive
Maintenance Project for accuracy and completion. Originally staff found all bids to be
non-responsive due to incomplete documentation or failure to meet specifications.
Thereafter, one of the bidders pointed out that it had not provided some of the
requested information because the form for doing so was not included in the Bid
Package. The bidder asserted that this omission caused some confusion. Having
considered the bidder's concern, staff believes the process could have been clearer
and for that reason recommends the District rejects all bids. Specifically, staff
recommends the rejection of all bids as not being in the best interest of the District
based on:
The District reserves the unqualified right in its sole and absolute discretion to
reject any and all bids, and to accept the bid or bids which, in its sole and
absolute judgment, will, under all circumstances, best serve the interests of the
District.
4. FISCAL IMPACT
There is no fiscal impact associated with this agenda item.
5. RECOMMENDATION
Reject all bids for the 2014 Pump and Motor Predictive Maintenance Project as not
being in the best interest of the District.
REVISED