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Home My WebLink About12-Approval of Minutes for January 15, 2014Agenda Item #12 To: From: Date: Minutes for the Meeting Dates Board of Directors Barbara Cahill February 05, 2014 Approval of Minutes for January 15, 2014 MINUTES 1 Minutes: January 15, 2014 REGULAR MEETING January 15, 2014 In accordance with District Code Section 2.08.010, the TDPUD minutes are action only minutes. All Board meetings are recorded on a digital format which is preserved in perpetuity and made available for listening to any interested party upon their request. The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 6:00 PM in the TDPUD Board room by Vice President Ellis. ROLL CALL: Directors Joe Aguera, Jeff Bender, Bob Ellis, and Ron Hemig were present. Director Tony Laliotis was absent. PLEDGE OF ALLEGIANCE Director Hemig led the Board and public in the Pledge of Allegiance. EMPLOYEES PRESENT Kathy Neus, Steven Poncelet, Kim Harris, Brian Wright, Lauren Schaake-Hudson, Bob Mescher, Michael Holley and Barbara Cahill CONSULTANTS PRESENT Steve Gross, Shawn Koorn, Nicki Tallman, and Rick Brandis OTHERS PRESENT Kevin Brazell, John Simbley and Craig Bach CHANGES TO THE AGENDA General Manager Holley pulled Item Number 20, Closed Session Pursuant to Government Code Section 54957 (e), Public Employee Performance Evaluation - General Manager's Performance Plan Review. PUBLIC INPUT There was no public input. DIRECTOR UPDATE There were no Director updates. PUBLIC HEARING CONDUCT A PUBLIC HEARING ON PROPOSED WATER RATES This item involves a public hearing prior to adopting an ordinance to increase water rates as proposed by a completed water rate study. Bob Mescher gave a PowerPoint presentation. Vice President Ellis opened the public hearing at 6:08 PM. Craig Bach of Tahoe Donner asked if the water rates address water use and conservation. Are the rates encouraging people to conserve water? Do the rates make sure there are no breaks for golf courses snow making? What more can be done to encourage people to use less water. He has a concern that we are in a severe drought. Consider the future and urge people to conserve. 2 Minutes: January 15, 2014 Vice President Ellis closed the public hearing at 6:14 PM. CONSENT CALENDAR RECEIVE AND ACCEPT ANNUAL REPORTS a) Safety activities for the past year b) 2013 Easements Recorded in favor of the TDPUD c) Use of the Board room by outside organizations in 2013 d) Encroachment Permits CONSIDERATION OF RESOLUTION ACCEPTING COMPLETION AND AUTHORIZING THE FILING OF A NOTICE OF COMPLETION FOR HEADQUARTERS AUTOMATIC GATES This item involves the acceptance of the District Automatic Gates as complete and authorizes the filing of the Notice of Completion. CONSIDERATION OF RESOLUTION ACCEPTING COMPLETION AND AUTHORIZING THE FILING OF A NOTICE OF COMPLETION FOR HEADQUARTERS BUILDING CON- TROLS REPLACEMENT PROJECT This item involves the acceptance of the District Building Controls Replacement Project as complete and authorizes the filing of the No- tice of Completion. Director Hemig moved, and Director Bender seconded, that the Board approve the consent calendar. ROLL CALL: Director Laliotis, absent; all other Directors aye, by voice vote. SO MOVED ACTION ITEMS CONSIDERATION OF AN ORDINANCE TO ADOPT WATER RATES This item involves the consideration of an ordinance to adopt water rates. Director Bender moved, and Director Aguera seconded, that the Board adopt the proposed water rate Ordinance 2014-01. ROLL CALL: Director Laliotis, absent; all other Directors aye, by voice vote. SO MOVED CONSIDERATION TO REJECT ALL BIDS FOR THE 2014 PUMP AND MOTOR PREDIC- TIVE MAINTENANCE PROJECT The item involves the rejection of all bids received for the 2014 Pump and Motor Predictive Maintenance Project. CONSIDERATION TO REJECT ALL BIDS FOR THE 2014 CLA-VAL PRESSURE CON- TROL VALVE MAINTENANCE PROJECT This item involves the rejection of all bids for the 2014 Cla-Val Pressure Control Valve Maintenance Project Director Hemig moved, and Director Bender seconded, that the Board • Reject all bids for the 2014 Pump and Motor Predictive Maintenance Project as being in the best interest of the District • Reject all bids for the 2014 Cla-Val Pressure Control Valve Maintenance Project as being in the best interest of the District ROLL CALL: Director Laliotis, absent; all other Directors aye, by voice vote. SO MOVED 3 Minutes: January 15, 2014 CONSIDERATION OF AN INCREASE TO THE DISTRICT'S INVESTMENTS WITH PLAC- ER COUNTY TREASURER'S INVESTMENT POOL This item involves comparing the in- vestments in California's Local Agency Investment Fund and Placer County Treasur- er's Investment Portfolio; and consideration of an increase of investment in Placer County Treasurer's Investment Portfolio. There was no action taken with this item. CONSIDERATION OF DOCUMENTS ASSOCIATED WITH THE REFINANCING OF THE SPECIAL TAX BONDS FOR COMMUNITY FACILITIES DISTRICT NO. 03-1 (OLD GREENWOOD CFD) This item involves refinancing of the Old Greenwood CFD. Director Hemig moved, and Director Ellis seconded, that the adopt the Resolution 2014-03 authorizing the sale and issuance of the 2014 Special Tax Refunding Bond ROLL CALL: Director Laliotis, absent; all other Directors aye, by voice vote. SO MOVED ROUTINE BUSINESS APPROVAL OF THE FUND BALANCES AS OF NOVEMBER 30, 2013: Director Bender moved, and Director Aguera seconded, that the Board approve the treasurer’s report for the month ended November 30, 2013. ROLL CALL: Director Laliotis, absent; all other Directors aye, by voice vote. SO MOVED APPROVAL OF DISBURSEMENTS FOR DECEMBER 2013 Director Aguera moved, and Director Bender seconded, that the Board approve the December 2013 disbursements report. ROLL CALL: Director Laliotis, absent; all other Directors aye, by voice vote. SO MOVED APPROVAL OF MINUTES FOR DECEMBER 4 AND 18, 2013 Director Hemig moved, and Director Bender seconded, that the Board approve the minutes of December 4 and 18, 2013. ROLL CALL: Director Laliotis, absent; all other Directors aye, by voice vote. SO MOVED CLOSED SESSION CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION 54957.6, CONFERENCE WITH LABOR NEGOTIATORS, DISTRICT DESIGNATED REPRESENTATIVES; UNREPRESENTED EMPLOYEE: GENERAL MANAGER CLOSED SESSION PURSUANT TO GOVERNMENT CODE 54956.9(D)(1), CONFERENCE WITH LEGAL COUNSEL ON EXISTING LITIGATION: SIERRA PACIFIC POWER CO/DBA NV ENERGY SCHEDULE 4 ENERGY IMBALANCE, CASE NO. ER13-1607-000 CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION 54957 (E), PUBLIC EMPLOYEE PERFORMANCE EVALUATION - GENERAL MANAGER'S PERFORMANCE PLAN REVIEW – removed from agenda RETURN TO OPEN SESSION 4 Minutes: January 15, 2014 Report from Closed Session There was no reportable action. ADJOURNMENT There being no further business before the Board, the meeting was adjourned at 8:00 PM. TRUCKEE DONNER PUBLIC UTILITY DISTRICT _________________________________________ Bob Ellis, Vice President Prepared by ______________________________ Barbara Cahill, Deputy District Clerk