HomeMy WebLinkAbout8 Award CFL purchaseAgenda Item # 8
CONSENT
To: Board of Directors
From: Steven Poncelet
Date: April 06, 2011
Subject: Consideration of the Award of a Contract to Purchase CFL's
1. WHY THIS MATTER IS BEFORE THE BOARD
Board approval is required for expenditures in excess of $15,000.
2. HISTORY
The approved FY11 budget includes funding for the District's energy conservation
programs. Many of the District's energy efficiency programs involve the hand-out to
our customers of free specialty screw -in CFL's. One component of our CFL programs,
termed internally as the 'Big 6', are the following screw -in CFL's: a 40W equivalent
Globe; a 50W equivalent R20; a 65W equivalent R30; a 65W equivalent dimmable
R30; a 90W+ equivalent outdoor PAR 38; and a 100W equivalent spiral.
The hand-out of these CFL's has been very successful and cost-effective in the past
and is being continued in FY11. Previous purchases of the 'Big 6' included the
estimated quantities of each type of bulb to cover the current year's estimated
demand and allows the District to change the quantities of each bulb to match
customer needs (while committing to a total dollar purchase amount).
3. NEW INFORMATION
The District issued a Request for Bid (RFB) for a quantity of 12,600 CFL's, advertised
in the Sierra Sun on March 16, 2011, and held a bid -opening on March 28, 2011. Five
bids were received and the results of the bids are listed below (excluding tax):
Vendor
Bid Amount
Feit Electric Company
$44,670.00
Rexel
$44,952.00
AM Conservation Group
$46,065.00
Autocell Electronics, Inc.
$57,555.00
1$58,767.00
Nia ara Conservation
All but one bid was found to be responsive. Feit Electric was the lowest bidder and
responsive at $44,670.00 (Attachment A).
4. FISCAL IMPACT
Sufficient funds exist within the approved FY11 budget for this purchase.
5. RECOMMENDATION
Award a contract to Feit Electric for the purchase of CFL's in a based amount of
$44,670 with a 10% change order authorization of $4,467 for a total contract amount
not to exceed $49,137 plus tax.
/N1 A�
Steven Poncelet
Public Information & Conservation Manager
Michael D. Holley
General Manager
Attachment A
Bid Schedule
UNIT COST (FOB TRUCKEE) —Tax not included
Compact Fluorescent Bulbs "Big 6" Purchase 2011
Estimated
Unit Cost
Quantity
Description
Minimum
(FOB Truckee)
Total
Units
Lumens
Tax Not
Included
1,800
Spiral- 100
1600
4fl, 90
4_3420 �-
0
3,000
Globe- 40
500
. 7
776
1,500
Flood/R20- 50
400
2,400
Flood/R30- 65
700
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1,500
Flood/R30 Dimmable-65
700
7
2,400
Flood/R38/R40- 90
1300
l
TOTAL $ 44 � f p70 �
Delivery Date
If the bid is awarded to me, I will deliver to Truckee the compact fluorescent bulbs as needed
during the contract per
Proposal submitted by
Name, address, and phone number of bidder:
LtI12
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