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Home My WebLink About9 Closeout District Pipeline 2006 Agenda Item # 9 TRUCKEE DONNER Public Memorandum To: Board of Directors From: Neil Kaufman Date: October 25, 2006 Subject: Final Completion and a Closeout Change Order for the District Pipeline Replacement— 2006— Contract B Project 1. Why this matter is before the board: The District Pipeline Replacement — 2006 — Contract B project is complete. A closeout change order and a resolution accepting the project require Board approval. 2. History: The Board previously awarded the District Pipeline Replacement— 2006— Contract B project to Longo Incorporated. 3. New information: On October 23, District staff performed a final walkthrough on the project. All portions of the project have been completed. I am requesting a Closeout Change Order to the Contract for issues under two general items that will include all of the change order issues that arose during this project. Item 1: The contract is based on a unit price bid. The attached table shows the differences between bid totals and the amounts actually constructed. This analysis results in a $73,172.00 credit to the District. This credit mainly results from two changes that were made during construction. 1) There are small sections of Lausanne Way (200 feet+-) and Bennett Flat Road (250 feet +-) that were replaced with ductile iron pipe in the late 1990s on an emergency basis. This replacement work was not indicated on the Contract Drawings. We were able to utilize these small sections of pipe and tie into either end with the new piping. 2) Efforts were made to shift the pipeline alignment out of the pavement where practical. This reduced the total pavement restoration costs. Item 2: The old pipelines on all three streets (Bennett Flat Road, Lausanne Way and Mougle Lane) were in extremely poor condition. Numerous leak repairs had been performed in these areas over the past few years. Page 1 These leak repairs had left the pavement on all three streets with numerous patches of varying size, and quality. After construction of the new pipelines, Longo restored the pavement that was damaged and removed to accommodate installation of the new mains. In addition, the District worked with the Town and Longo to repave some the old pavement patches, and generally clean-up the damage caused to the pavement by numerous District leak repairs over the years. This resulted in the placement of 629 square feet of additional asphalt that was not included in the original bid. A unit price of$8.00 per square foot was agreed to, and Longo is owed $5,032.00 for this work. 4. Recommendation: a) I recommend that the Board authorize Contract Change Order No. 1, in the amount of a $68,140.00 credit from Longo Incorporated to the District. b) I recommend that the Board pass a Resolution accepting the District Pipeline Replacement— 2006— Contract B project as complete and authorizing the filing of the Notice of Completion. Attachments: Change Order Form Page 2 Change Order • -PUbl'C Utility District Contract Name: DISTRICT PIPELINE REPLACEMENT—2006—CONTRACT B Contract Change Order No: 1 Orig. Contract Amt. $ 1,215,484.00 Days NA Date: October 25,2006 Prev.Apprd Changes$ 0.00 Days NA Contractor: Longo Incorporated This Change$ -68,140.00 Days NA Revised Contract Amt. $ 1,147,344.00 Days NA This Change Order covers changes to the subject Contract as described herein. The Contractor shall construct, furnish equipment and materials, and perform all work as necessary or required to complete the Change Order Items for a lump sum price agreed upon between the Contractor and District. Increase in (Decrease) Contract Time Contract in Contract Extension Description of Changes Amount $ Amount $ da 1) Bid vs.Actual Quantities 73,172.00 NA 2) Extra Pavement Due To Previous Leak Repairs $5,032.00 NA Totals $5,032.00 $73,172.00 Net change in contract amount(increase or decrease) $68,140.00 The amount of the Contract will be decreased by the sum of $68,140.00 and the Contract Time shall not be extended. The undersigned Contractor approves the foregoing Change Order as to the changes, if any, in the contract price specified for each item including any and all supervision costs and other miscellaneous costs relating to the change in work, and as to the extension of time allowed, if any, for completion of the entire work on account of said Change Order. The Contractor agrees to furnish all labor and materials and perform all other necessary work, inclusive of the directly or indirectly related to the approved time extension, required to complete the Change order items. This document will become a supplement of the contract and all provisions will apply hereto. It is understood that the Change Order shall be effective when approved by the District. Accepted:'%� /Contractor Date: 0 r' (Signature) Approved: /District Date: (Signature) : Public Resolution No. 2006 - xx AUTHORIZING THE ACCEPTANCE OF DISTRICT PIPELINE REPLACEMENT— 2006 PROJECT— CONTRACT B AND DIRECTING FILING OF THE NOTICE OF COMPLETION WHEREAS, the Board of Directors of the Truckee Donner Public Utility District made the determination to undertake the District Pipeline Replacement- 2006 Project—Contract B; and WHEREAS, Longo Incorporated was selected by the District to perform the work; and WHEREAS, Longo Incorporated has completed all of the Work included in the Project; and WHEREAS, The District's Engineer, Neil Kaufman, now certifies the completion of the project; and WHEREAS,the District's Water Utility Manager, Ed Taylor, has recommended that the work be accepted by the District; NOW THEREFORE BE IT RESOLVED by the Board of Directors of the District as follows: 1. That the District hereby accepts the District Pipeline Replacement - 2006 Project — Contract B as complete. 2. That the Clerk of the District be directed to file with the County of Nevada the Notice of Completion, a copy of which is attached hereto. 3. That 35 days following the filing of the Notice of Completion, the monies retained from the contractor payments be released to the contractor if no claims have been made to the District by material suppliers or laborers. PASSED AND ADOPTED by the Board of Directors at a meeting duly called and held within the District on the 1 st day of November 2006 by the following roll call vote: AYES: NOES: ABSTAIN: ABSENT: TRUCKEE DONNER PUBLIC UTILITY DISTRICT By J. Ron Hemig, President of the Board ATTEST: Peter L. Holzmeister, Clerk of the Board RECORDING REQUESTED BY: Truckee Donner Public Utility District WHEN RECORDED, RETURN TO: TRUCKEE DONNER PUBLIC UTILITY DISTRICT Post Office Box 309 Truckee, CA 96160 THE UNDERSIGNED DECLARES DOCUMENTARY TRANSFER TAX- NONE NOTICE OF COMPLETION NOTICE IS HEREBY GIVEN: 1. That the name and address of the public entity for whom the improvement project was done, as owner thereof, is the Truckee Donner Public Utility District, Post Office Box 309,Truckee, CA 96160. 2. Nature of interest or estate of owner:beneficial interest of a public utility easement for installation of water facilities. 3. That on November 1, 2006 the hereinafter described improvements were accepted as complete pursuant to Resolution 2006-xx of the Truckee Donner Public Utility District, the awarding authority. 4. That the subject improvements of the Notice are generally described and identified as follows: District Pipeline Replacement - 2005 Project, Contract B: Lausanne Way, Bennett Flat Road and Mougle Lane, Truckee, Ca. 5. That the name and address of the contractor for such project was: Longo Incorporated, 150 Alpine Meadows Rd. #4, Alpine Meadows, CA. 96146 1 certify under penalty of perjury under the laws of the State of California that the foregoing is true and correct. Dated: TRUCKEE DONNER PUBLIC UTILITY DISTRICT By Peter L. Holzmeister, General Manager MAIL TAX STATEMENTS TO: SAME AS ABOVE Legal References: CC-3093,CCP-2003 (oath), 2015.5 (unsworn statement) Analysis of Bid Quantities vs.Actual Quantities Constructed District Pipeline Replacement-2006 Contractor: Longo Incorporated Bid Item Description Bid Amounts Actual Amounts 1 Mobilization Quantity Units Unit Price Subtotal Qua Units Unit Price Subtotal 1 LS $60,000.00 $60,000.00 1 LS $60,000.00 $ 60,00().0( 1A 8"Water Main Within Pavement 211 FT NA 8"Water Main Outside Pavement 1, $94.00 $113,834.00 987 FT $94.00 $ 92,778.0( ` 18 1.5"PE Water Service Lateral within pavement 0 FT $65.00 $0.00 88 FT $65.00 $ 5,720.0( 1 C 1.5"PE Water Service Lateral outside pavement 160 FT $93.00 $ 9,600.00 161 FT 200 FT $48.00 $93.00 $ 9,672.0C 1 D Double Water Service for Traffic Areas $9,600.00 161 FT $48.00 $ 7,728.0( Lausanne 1 E Double Water Service for Non-Traffic Areas 1 EA $2,100.00 $2,100.00 0 EA $2,100.00 $ 1F Single Water Service for Non-Traffic Areas 9 EA $1,800.00 $16,200.00 8 EA $1,800.00 $ 14,400.00 1G Fire Hydrant Assembly 2 EA $1,500.00 $3,000.00 8 EA $1,500.00 $ 12,000.00 1 H Connection to Existing 6"Piping at Station 0+00 2 EA $4,750.00 $9,500.00 2 EA $4,750.00 $ 9,500.00 11 Connection to Existing 6"Piping at Station 12+10.36 1 EA $5,400.00 $5,400.00 2 EA $5,400.00 $ 10,800.00 1 J Air Valve Assembly 1 EA $5,400.00 $5,400.00 2 EA $5,400.00 $ 10,800.00 1 K Rock Excavation 1 EA $3,200.00 $3,200.00 1 EA $3,200.00 $ 3,200.00 1L All Other Work Required by the Contract Documents 2 HRS $1,100.00 $2,200.00 2 HRS $1,100.00 $ 2,200.00 1 LS $6,500.00 $6,500.00 1 LS $6,500.00 $ 6,500.00 2A 8"Water Main Within Pavement 1,729 FT 2B 8"Water Main Outside Pavement $94.00 $162,526.00 1,174 FT $94.00 $ 110,356.00 2C 1.5"PE Water Service Lateral Within Pavement 200 FT $65.00 $13,000.00 640 FT $65.00 $ 41,600.00 Bennett Flat 2D 1.5"PE Water Service Lateral Outside Pavement 300 FT $93.00 $27,900.00 241 FT $93.00 $ 22,413.00 2E Double Water Service for Traffic Areas 390 FT $48.00 $18,720.00 341 FT $48.00 $ 16,368.00 2F Double Water Service for Non-Traffic Areas 2 EA $2,100.00 $4,200.00 0 EA $2,'00.00 $ 2G Single Water Service for Non-Traffic Areas 18 EA $1,800.00 $32,400.00 19 EA $1,800.00 $ 34,200,00 2H Fire Hydrant Assembly 3 EA $1,500.00 $4,500.00 4 EA $1,500.00 $ 6,000.00 21 Connection to Existing 6"Piping at Station 0+00 3 EA $4,750.00 $14,250.00 3 EA $4,750.00 $ 14,250.00 2J Connection to Existing 6"Piping at Station 19+29.04 1 EA $5,400.00 $5,400.00 1 EA $5,400.00 $ 5,400.00 2K Tee/Valve/Fire Hydrant Assembly at Station 20+32 1 EA $5,750.00 $6,750.00 1 EA $5,750.00 $ 5,750.00 2L Rock Excavation 1 EA $5,750.00 $5,750.00 1 EA $5,750.00 $ 5,750.00 2M All Other Work Required by the Contract Documents 4 HRS $1,100.00 $4,400.00 2 HRS $1,100.00 $ 2,200.00 1 LS $6,500.00 $6,500.00 1 LS $6,500.00 $ 6,500.00 3A 8"Water Main Within Pavement 4,201 FT 3B 8"Water Main Outside Pavement $94.00 $394,894.00 3,069 FT $94.00 $ 288,486.00 3C 1.5"PE Service Lateral Within Pavement 220 FT $65.00 $14,300.00 1,393 FT $65.00 $ 90,545.00 3D 1.5"PE Service Lateral Outside Pavement 550 FT $93.00 $51,150.00 646 FT $93.00 $ 60,078.00 Mougle 3E Double Water Service for Traffic Areas 710 FT $48.00 $34,080.00 616 FT $48.00 $ 29,568.00 3F Double Water Service for Non-Traffic Areas 3 EA $2,100.00 $6,300.00 0 EA $2,100.00 $ 3G Single Water Service for Non-Traffic Areas 34 EA $1,800.00 $61,200.00 38 EA $1,800.00 $ 68,400.005 3H Fire Hydrant Assemblies 5 EA $1,750.00 38,000.00 5 EA $1,500.00 $ 7,500.00 31 Connection to Existing 8"Piping at Station 0+00 8 EA $4,750.00 $38,000.00 8 EA $4,750.00 $ 38,000.00 3J Connection to New 8"Piping at Station 44+20.93 1 EA $5,400.00 $5,400.00 1 EA $5,400.00 $ 5,400.00 3K Tee/Valve Assembly at Station 3+83 1 EA $5,400.00 $5,400.00 1 EA $5,400.00 $ 5,400.00 3L Tee/Valve Assembly at Station 20+32 1 EA $5,400.00 $5,400.00 1 EA $5,400.00 $ 5,400:00 3M Tee/Valve Assembly at Station 22+52 1 EA $5,400.00 $5,400.00 1 EA $5,400.00 $ 5,400.00 3N TeeNalve Assembly at Station 33+49 1 EA $5,400.00 $5,400.00 1 EA $5,400.00 $ 5,400.00 30 Air Valve Assembly 1 EA $5,400.00 $5,400.00 1 EA $5,400.00 $ 5,400.00 3P Install 11.25"Elbows from Stations 20+00 to 24+00 1 EA $3,200.00 $3,200.00 1 EA $3,200.00 $ 3,200.00 3Q Rock Excavation 1 EA $400.00 $400.00 2 EA $400.00 $ 800.00 3R All Other Work Re wired b the Contract Documents 8 HRS $1,100.00 $8,800.00 1 HRS $1,100.00 $ 1,100.00 1 LS $6,500.00 $6,500.00 1 LS $6,500.00 $ 6,500.00 $1,215,484.00 $1,142,312.00 Truckee Donner PUD 2007 Budget Proposal TDPJD 2007 BudgetPropo.., Support Services - Maintenance of Dist Office (95%) (see detailed budget for 5.935.10) 323, 196 Estimate of Electric Usage not billed 35,251 Add: depreciation of jointly used assets (includes office furniture, the cost of the building, 170,362 computers, communication equi . etc. building improvements p ) , Estimate of building rental income -1,680 total estimated annual costs 527,129 Budget Proposal Budget 7 2006 698 $ 43,584 �.500 $ 14,000 000 $262,996 000 $ 10.000 198 $330,580 TDPUD 2007 Budget Proposal Support Services - Maintenance of Dist Office (95%) 323,196 (see detailed budget for 5.935.10) Estimate of Electric Usage not billed 35,251 Add: depreciation of jointly used assets 170,362 (includes office furniture, the cost of the building, building improvements, computers, communication equip. etc.) Estimate of building rental income -11680 total estimated annual costs 527,129 TDPUD 2007 Budget Proposal • Broadband Budget • 2007 Zoos • Wages $ 16,698 $ 43,584 • Office Sup. $ 10,500 $ 14,000 • Outside Svc $190,000 $262,996 • Gen Adv $ 1 ,000 $ 10,000 • Total $218,198 $330,580 I TDPUD 2007 Budget Proposal Injurles an"amaqt:zi - 2006 2007 General Manager Labor 31804 31838 Safety training / meetings 21500 21500 Wellness Program 10,000 4,000 Overheads 3,231 3,356 Total 19,535 13,694 Support Services Labor 21398 21204 Safety Equipment 29500 21500 Safety training / meetings 31150 -0- Wellness Program 2,500 -0- Overheads 2,037 1 ,927 Total 12,585 67631